The Cover Page / Affirmation Statement is the page the Washoe County Recorder uses at the front of a document submitted for recording. It carries the APN, the mailing names and addresses, the title of the document and a signed statement about personal information (NRS 239B.030). Its Mail Tax Statement to block is the form's only tie to Washoe County property tax: it names where the tax statement goes. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the Washoe County Recorder.
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What is Cover Page / Affirmation Statement – Washoe County, NV?
The Cover Page / Affirmation Statement is a one-page form from the Washoe County Recorder that goes on a document submitted for recording. It identifies the parcel, says where to return and mail the recorded document, and records whether the document contains personal information.
The page has four parts. At the top are the APN# and three address blocks: Recording Requested by, When Recorded Mail to and Mail Tax Statement to. Each asks for a name, address and city/state/zip. A space marked "for Recorder's use only" is reserved for the office. Below that is the Title of Document line, followed by the Affirmation Statement.
In the affirmation, the signer chooses one of two statements. The first affirms that the attached document, including any exhibits, does not contain the personal information of any person (per NRS 239B.030). The second affirms that it does contain personal information as required by law, and asks you to state the specific law. The signer then adds a signature, a title and a printed name.
The form says the page was added to provide additional information required by NRS 111.312 Sections 1-2 and NRS 239B.030 Section 4. It must be typed or printed in black ink. It is a cover page only: it does not take the place of the document being recorded.
Who needs to file Cover Page / Affirmation Statement – Washoe County, NV?
Anyone submitting a document for recording to the Washoe County Recorder uses this cover page with the affirmation statement. The form refers to "the attached document, including any exhibits, hereby submitted for recording", so it goes with the document you are recording.
The person signing is the "undersigned" who makes the affirmation. The signature block asks for a signature, a title and a printed name. The form does not say who may sign for someone else, so check with the Washoe County Recorder if you are signing on behalf of another person or an organization.
You choose one of two statements:
- Use the first if the document and its exhibits do not contain the personal information of any person.
- Use the second if the document does contain personal information as required by law, and write the specific law in the space provided.
The form sets no other eligibility rule and names no exclusions.
When to file Cover Page / Affirmation Statement – Washoe County, NV
Complete this cover page whenever you submit a document for recording to the Washoe County Recorder, because it is attached to that document. The form prints no separate deadline or validity period. It carries the affirmation about personal information for the document it accompanies, so prepare it at the same time as the document and before you submit the package. For any recording deadline that applies to your document itself, ask the Washoe County Recorder.
Documents you need
- The document you are submitting for recording, including any exhibits: the cover page is attached to it, and the affirmation statement refers to it.
- If you choose the second affirmation statement (the document contains personal information as required by law): the specific law, written in the space provided on the cover page.
How to fill out Cover Page / Affirmation Statement – Washoe County, NV
Enter the APN
At the top left, write the parcel number on the APN# line.
Complete Recording Requested by
Enter the name, address and city/state/zip of the party requesting the recording.
Complete When Recorded Mail to
Enter the name, address and city/state/zip where the recorded document is to be mailed. Leave the space marked "for Recorder's use only" blank.
Complete Mail Tax Statement to
Enter the name, address and city/state/zip to which the tax statement should be mailed.
Write the title of the document
On the line above the affirmation, type the Title of Document being recorded.
Choose one affirmation statement
Select the statement that the attached document, including any exhibits, does not contain personal information (per NRS 239B.030), or the one stating that it does contain personal information as required by law. For the second, write the specific law on the line provided.
Sign and add title and name
Sign on the signature line, add your title, and enter your printed name in the space below.
Review and download the completed PDF
Check that the entries match the document being recorded, then download or print the completed PDF from FillingPDF in black ink and attach it to the document as described under How to submit.
How to submit Cover Page / Affirmation Statement – Washoe County, NV
The cover page is submitted together with the document you are recording; the form names no separate channel, address or portal of its own. Attach it to the front of the document, with any exhibits, and deliver the package to the Washoe County Recorder. The When Recorded Mail to block tells the office where to return the recorded document, and the area marked "for Recorder's use only" stays blank. Print or type the page in black ink, as the form requires. For current recording channels, addresses and any fees, see the Washoe County Recorder's pages at https://www.washoecounty.gov/recorder/files/CoverPagewithAffirmationStatement.pdf or contact the office. FillingPDF lets you fill out and download the PDF; submission follows the Recorder's channels.
Common mistakes to avoid
- Filling out the cover page in any color other than black ink; the form states it must be typed or printed in black ink.
- Marking neither affirmation statement, or both, instead of choosing the one that matches the attached document and its exhibits.
- Choosing the statement that the document contains personal information without writing the specific law in the space provided.
- Omitting the signature, the title or the printed name under the affirmation statement.
- Writing in the area marked "for Recorder's use only", which is reserved for the Recorder.
- Checking only the main document for personal information and forgetting that the affirmation covers any exhibits too.
Frequently asked questions
What is the Washoe County Recorder cover page with affirmation statement?
It is a page placed in front of a document submitted for recording. It lists the APN, mailing addresses and document title, and includes a signed statement of whether the document contains personal information. The form cites NRS 111.312 Sections 1-2 and NRS 239B.030 Section 4.
Which affirmation statement should I choose?
Choose the first if the attached document, including any exhibits, does not contain the personal information of any person (per NRS 239B.030). Choose the second if it does contain such information as required by law, and write the specific law on the line provided.
Does this form have anything to do with Washoe County property tax?
Only through its Mail Tax Statement to block, which gives the name and address for the tax statement. It also asks for the APN. It is a cover page for recording, and the form sets no tax rules or payment steps.
What color ink do I have to use?
Black. The form states that the cover page must be typed or printed in black ink. If you fill it out online and print it, print it in black ink.
Who signs the affirmation statement?
The "undersigned" who makes the affirmation signs it, and also writes a title and a printed name. The form does not say who may sign for another person, so ask the Washoe County Recorder if you are not signing for yourself.
Can I fill out the cover page online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of the Washoe County Recorder and does not record or submit documents; you deliver the package through the Recorder's channels.
What goes in the "for Recorder's use only" space?
Nothing. That space next to the address blocks is reserved for the Recorder's office, so leave it blank when you complete the form.
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