Legibility Notice – Washoe County, NV

The Legibility Notice is a Washoe County Recorder form that records a customer's acknowledgment that a document accepted for recording may not produce a legible copy once it is recorded, and that the Recorder accepted it conditionally under NRS 247.120 (3).

The form is issued on the letterhead of the Washoe County Recorder, Office of the Recorder, 1001 E. Ninth Street, Reno, NV 89512. Its text explains the situation it covers. The Recorder's Office has determined that the attached document may not be suitable for recording by the method the Recorder uses to preserve its records. The customer was advised that copies reproduced from the recorded document would not be legible. The customer nevertheless demanded that the document be recorded without delay, because the parties' rights may be adversely affected by a delay.

Because of that demand, the County Recorder accepted the document conditionally, based on the signer's representation of one of two things: that a suitable copy will be submitted at a later date, or that it is impossible or impracticable to submit a more suitable copy.

By signing, the customer also acknowledges having been advised that, once recorded, the document may not reproduce a legible copy. The form has a signature line, a date line and a printed-name line, and it is attached to the document it concerns. It is a notice about the quality of a document being recorded; it is not an application, a tax form or a payment form.

The main group is the customer who presents a document for recording at the Washoe County Recorder's Office after the office has determined that the document may not be suitable for the Recorder's method of preserving records, and who still asks that it be recorded without delay.

Conditions stated on the form:

• The customer was advised that copies reproduced from the recorded document would not be legible.
• The customer demanded recording without delay because the parties' rights may be adversely affected by a delay.
• The signer represents that either a suitable copy will be submitted later, or that submitting a more suitable copy is impossible or impracticable.

The notice is tied to a specific attached document. It does not apply to a document the Recorder's Office has not flagged as possibly unsuitable. The form names no one other than "the undersigned" and does not address whether a representative may sign for the customer; ask the Recorder's Office at (775) 328-3661 if that question arises.

The Legibility Notice is signed when the Washoe County Recorder's Office determines that a document may not be suitable for recording by its preservation method and the customer still demands that it be recorded without delay. The form accompanies that document, so it is completed at the time the document is presented for recording. No separate due date is printed on it.

The form says the document is accepted conditionally. If you represent that a suitable copy will be submitted at a later date, that copy is a separate step after recording; the form sets no deadline for it.

The Legibility Notice is attached to the document it concerns and goes to the Washoe County Recorder's Office together with that document. The form itself names no portal, mailing address or other channel for the notice.

The letterhead on the form gives the office's details:

• Address: Office of the Recorder, 1001 E. Ninth Street, Reno, NV 89512.
• Phone: (775) 328-3661.
• Fax: (775) 325-8010.

Sign and date the notice and print your name before the Recorder accepts the document. For questions about how to present a document for recording, contact the Recorder's Office using the phone number above. FillingPDF lets you fill out and download the PDF; submission follows the Recorder's channels.