Form 4-111, Notice of hearing. (District), is the New Mexico district court notice of hearing: a one-page form, listed under the District Court Civil Rules, that names the judge, the matter to be heard, the courthouse and room, the date and time, and how long the hearing is allotted. It carries the case caption (county, judicial district, case number, plaintiff and defendant) and is signed by the administrative assistant to the judge. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form itself is published by the New Mexico Judicial Branch.
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What is 4-111?
Notice of hearing. (District), Form 4-111, is the New Mexico Judicial Branch Supreme Court approved form that gives notice of a hearing in a district court civil case: which judge will hear which matter, where, when and for how long.
The form is headed with the case caption: STATE OF NEW MEXICO, the county, the judicial district, the case number, and the names of the plaintiff and the defendant. The body then states that the Honorable judge will hear the matter you describe in the county courthouse, at a street address, in a named room, on a specific date and at a specific time (a.m. or p.m.). A separate line records how many minutes or hours are allotted for the hearing.
The notice also records how it was sent. A line at the bottom lets the preparer choose whether the notice was mailed, delivered or faxed and enter the date. The form is signed by the administrative assistant to the judge.
Two use notes are printed on the form. The first says the district court complies with the Americans with Disabilities Act and asks anyone needing accommodations to tell the clerk of the court the nature of the disability at least five (5) days before any hearing. The second says a local district court notice of hearing form approved by the Supreme Court may be used instead of Form 4-111.
Who needs to file 4-111?
Form 4-111 is the notice of hearing used in New Mexico district court civil cases; it appears under the District Court Civil Rules. The person who prepares it is the one whose name goes on the signature line: the administrative assistant to the judge who will hear the matter. The people it is directed to are the parties in the case named in the caption, the plaintiff and the defendant.
If your district court has its own notice of hearing form that the Supreme Court has approved, the form's use notes allow you to use that local form instead of Form 4-111.
Anyone attending a hearing who needs accommodations under the Americans with Disabilities Act should tell the clerk of the court the nature of the disability at least five (5) days before the hearing, so the court can arrange them. The form does not describe who else may sign or send the notice.
When to file 4-111
The form is completed once a hearing has been set before a district court judge, because it needs the judge, the matter, the courthouse, the room, the date and the time. The form prints no deadline for sending the notice; it only records the date on which the notice was mailed, delivered or faxed.
One timing rule is printed on the form for people attending the hearing: anyone who needs accommodations for a disability should notify the clerk of the court at least five (5) days before any hearing. Check the hearing date against that five-day window as soon as you receive the notice.
How to fill out 4-111
Enter the county and judicial district
At the top, write the county after COUNTY OF and the number of the judicial district on the line before JUDICIAL DISTRICT.
Enter the case number and parties
Write the case number after No., the plaintiff's name on the line before Plaintiff, and the defendant's name on the line before Defendant.
Name the judge and the matter
After The Honorable, enter the judge's name, then describe the matter to be heard in the blank marked (describe matter to be heard).
Give the courthouse location
Enter the county in the courthouse line, then the street address and the room number where the hearing will be held.
Enter the hearing date and time
Fill in the day of the week, the day, the month and the year, then the hour, and choose (a.m.) or (p.m.).
State the time allotted
Enter the length of the hearing and choose (minutes) or (hours) on the line that begins with a blank before those words.
Record how the notice was sent
On the Notice line, select mailed, delivered or faxed and enter the day, month and year it was sent.
Add the judge's assistant signature
The administrative assistant to the judge signs on the line above the printed title.
Review and download the completed PDF
Check the names, case number, room, date, time and allotted time, then download or print the completed PDF from FillingPDF and send the notice as described under How to submit.
How to submit 4-111
The form lists three ways the notice is sent: mailed, delivered or faxed. The preparer selects the one used and enters the date on the line that begins Notice [mailed] [delivered] [faxed] on.
- Mailed: choose mailed and enter the day, month and year the notice went out.
- Delivered: choose delivered and enter the date it was delivered.
- Faxed: choose faxed and enter the date it was faxed.
Form 4-111 prints no mailing address, fax number or online portal, and it does not say where else the notice must be filed. For those details, contact the clerk of the court for the district court that is hearing the case. The signed notice carries the signature of the administrative assistant to the judge. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving the case caption incomplete: the county, judicial district, case number, plaintiff and defendant all appear at the top of the form.
- Omitting the description of the matter to be heard in the blank after the judge's name.
- Entering a date and time without circling or choosing (a.m.) or (p.m.).
- Leaving the allotted time blank or not choosing minutes or hours on the line that says how much time is allotted for the hearing.
- Not selecting mailed, delivered or faxed, or leaving off the date the notice was sent.
- Sending the notice without the signature of the administrative assistant to the judge.
- Using Form 4-111 without checking whether the local district court has its own Supreme Court approved notice of hearing form that may be used instead.
- Waiting until fewer than five days before the hearing to tell the clerk of the court about a disability that needs accommodation.
Frequently asked questions
What is a notice of hearing in New Mexico district court?
Form 4-111 is the New Mexico district court notice of hearing. It tells the parties which judge will hear which matter, in which courthouse and room, on what date and time, and how much time is allotted. The administrative assistant to the judge signs it.
Who signs Form 4-111?
The administrative assistant to the judge signs it. The signature line at the bottom of the form is printed with that title, and the form does not provide a signature line for the parties or their attorneys.
Can I use a local court form instead of Form 4-111?
Yes, if it is a local district court notice of hearing form that the Supreme Court has approved. Use note 2 on the form says such a local form may be used instead of Form 4-111.
What if I need disability accommodations for a hearing?
Notify the clerk of the court of the nature of the disability at least five (5) days before the hearing. Use note 1 on the form says the district court complies with the Americans with Disabilities Act and will arrange accommodations.
How is the notice of hearing sent?
The form records one of three methods: mailed, delivered or faxed, with the date. The preparer selects the method used and writes the day, month and year on the Notice line at the bottom of the form.
Can I fill out the notice of hearing online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of the New Mexico Judicial Branch and does not file or send the notice; it is sent by mail, delivery or fax as the form describes.
What goes in the time allotted line?
Enter how long the hearing is expected to take and choose minutes or hours. The line reads (minutes) (hours) is allotted for the hearing, so the number you write is read with the unit you select.
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