The refund request form is the New Mexico Secretary of State's one-page form, printed under the title Request for Refund from Pre-Paid Account, for asking the office to refund money held in a prepaid account. You identify the account, state the amount and the reason, and give the address where the refund check should be mailed. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The agency receives the form only by email or mail, as described below.
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What is Refund Request Form – New Mexico?
The Refund Request Form, printed on the document as Request for Refund from Pre-Paid Account, is the State of New Mexico Secretary of State form used to ask for a refund of money held in a prepaid account with that office.
The form has two blocks. Prepaid Account Information asks for the name on the account, the business name if the account is associated with a business, the prepaid account number, the amount of the refund request, and the reason for the request. A separate box lets you mark that the reason is that you are clearing out your prepaid account. Contact Information asks for a name, mailing address, business phone with extension, and email address. The form states that refund checks will be mailed to the address provided there.
The form ends with a signature and date line. It names two ways to submit it: email to [email protected] or mail to the Business Services Division of the New Mexico Secretary of State in Santa Fe.
The Secretary of State is the state agency whose website groups business services, notary and apostille services, commercial filings, elections and other programs. This form is a refund request only. It does not open, fund or close a business filing, and the form itself prints no fee schedule or other instructions.
Who needs to file Refund Request Form – New Mexico?
Anyone who holds a prepaid account with the New Mexico Secretary of State and wants money refunded from it uses this form. That includes an individual and a business: the form has a separate line for the business name, which you complete only if the account is associated with a business.
The form also covers the case where you are closing out the balance: it has a box to check if the reason for the request is that you are clearing out your prepaid account.
Things the form ties to the request:
- You must be able to give the prepaid account number and the name on the account.
- You state the amount you are asking to have refunded.
- You give the address where the refund check should be mailed; the form says checks are mailed to that address.
- The requester signs and dates the form.
The form does not say that anyone else may sign for the account holder, so do not assume a representative can sign unless the agency confirms it.
When to file Refund Request Form – New Mexico
Submit the form when you want a refund from your prepaid account with the New Mexico Secretary of State. That may be a partial amount you no longer need in the account, or the whole balance if you are clearing out the account, which the form lets you mark with a check box.
No due date, filing window or processing time is printed on the form, so it can be sent whenever you decide to request the refund. Because the refund check is mailed to the address you list in the Contact Information block, make sure that address is current when you submit it.
How to fill out Refund Request Form – New Mexico
Enter the name on the account
In Name on Account, write the name under which the prepaid account is held.
Add the business name if it applies
In Business Name, if associated with a business, enter the business name only if the account is associated with a business; otherwise leave it blank.
Enter the prepaid account number
In Prepaid Account Number, enter the number of the account the refund should come from.
State the refund amount and reason
In Amount of Refund Request, enter the dollar amount you are requesting. In Reason for Request, write why you are asking for the refund.
Mark the clearing-out box if it applies
Check the box beside Check here if the reason is that you are clearing out your prepaid account only when that is your reason.
Complete the contact name and address
Under Contact Information, enter the Name and the Address where the refund check should be mailed, plus Ste/Apt./FL if needed. Enter the City and Zip Code; the State line is printed as NM.
Add phone and email
Enter the Business phone with its Ext. if you have one, and your Email address.
Sign and date the form
Sign on the Signature line and enter the Date beside it.
Review and download the completed PDF
Check the account number, amount and mailing address, then download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit Refund Request Form – New Mexico
You can submit the completed form by email or by mail.
- Email: send it to [email protected].
- Mail: send it to New Mexico Secretary of State, Business Services Division, 325 Don Gaspar Ave., Ste. 300, Santa Fe, NM 87501.
Sign and date the form before sending it. The form says the refund check will be mailed to the address you enter under Contact Information, not to the address of the office. It names no other channel, no fee for the request and no attachment.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving out the prepaid account number or the name on the account, the two entries that identify which account the refund comes from.
- Not entering the amount of the refund request in the Amount of Refund Request line.
- Forgetting to check the box that says you are clearing out your prepaid account when that is the reason for the request.
- Listing an address where you cannot receive mail: the form says refund checks are mailed to the address provided under Contact Information.
- Sending the form unsigned or undated; the form has a signature line and a date line.
- Mailing the form to an address other than the Business Services Division at 325 Don Gaspar Ave., Ste. 300, Santa Fe, NM 87501, or emailing it to an address other than [email protected].
- Entering a business name when the account is not associated with a business; the line applies only if it is.
Frequently asked questions
What is the refund request form for the New Mexico Secretary of State?
It is the form titled Request for Refund from Pre-Paid Account. You use it to ask the New Mexico Secretary of State to refund money from your prepaid account, giving the account details, the amount, the reason and a mailing address for the check.
Where do I send the prepaid account refund request?
Email it to [email protected] or mail it to New Mexico Secretary of State, Business Services Division, 325 Don Gaspar Ave., Ste. 300, Santa Fe, NM 87501. The form names no other way to submit it.
Where will my refund check be mailed?
To the address you enter under Contact Information. The form states that refund checks will be mailed to the address provided there, so enter a mailing address where you can receive mail and keep it current.
Do I have to list a business name on the refund request form?
Only if the prepaid account is associated with a business. The line is labeled Business Name, if associated with a business. The name on the account and the prepaid account number are asked for in every case.
What is the box about clearing out my prepaid account?
It is a check box beside the reason line. Mark it if the reason for your request is that you are clearing out your prepaid account. The form does not say what other reasons are acceptable, so describe your reason in the line above it.
Can I fill out the refund request form online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of the New Mexico Secretary of State and does not submit the form; you email or mail it yourself.
Do I need to sign the refund request form?
Yes, the form has a Signature line and a Date line at the bottom of the Contact Information block. Sign and date it before you email or mail it.
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