The Heavy Equipment Rental Application is a tax application that Durham County Tax Administration provides for businesses that rent heavy equipment. It is one of the Durham County property tax forms for business personal property, and it collects the business's legal name, addresses, type of business, equipment rented and estimated quarterly gross receipts. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The county publishes the original PDF at dconc.gov.
Last updated
What is Heavy Equipment Rental Application – Durham County, NC?
The Heavy Equipment Rental Application is the Durham County Tax Department form, headed "Heavy Equipment Rental Tax Application," on which a business that rents heavy equipment identifies itself and describes its rental activity to the Durham County Tax Office.
The form is one page. It gives the business's legal name or owner name, the type of business (Sole Proprietorship, Partnership, Corporation, LLP or LLC), an FID, a mailing address, a trade name, the physical address and its phone, and the beginning date of business. It then asks for the quantity and type of equipment rentals and the estimated quarterly gross receipts. A box labeled "For Office Use Only" at the top, with an account number and a date, is reserved for the Tax Department.
Durham County lists the application with two other documents in its category "Forms for Businesses Who Lease/Rent Heavy Equipment" on its Tax Forms & Publications page: Heavy Equipment Instructions and Heavy Equipment Rental Tax Report. This application is not the report and is not the instructions; it is the registration-style application that the county places in the same group.
Who needs to file Heavy Equipment Rental Application – Durham County, NC?
Businesses that lease or rent heavy equipment in Durham County, North Carolina, use this application. Durham County Tax Administration lists it among its forms for businesses who lease or rent heavy equipment.
The form addresses these groups:
- Sole proprietors, partnerships, corporations, LLPs and LLCs: you check the matching type of business and give the owner name or the company's legal name.
- Businesses that use a trade name: you enter it on the Trade Name line.
- Locations that do not keep heavy equipment rentals: the form has a line, "If this location does not maintain Heavy Equipment Rentals, Initial Here," for these applicants.
The section headed "ALL APPLICANTS FILL IN THE FOLLOWING" applies to everyone, so every applicant gives a contact person and signs. The form does not say who may sign for a business or whether a representative may sign. Ask the Tax Office at (919)560-0300 if you need to know.
When to file Heavy Equipment Rental Application – Durham County, NC
The form prints no due date and no triggering event of its own. It does ask for the Beginning Date of Business and for the estimated quarterly gross receipts, so have both ready when you start completing it.
For the timing that applies to your business, contact the Durham County Tax Office at (919)560-0300; the form prints that number. The county's Heavy Equipment Instructions, listed on its Tax Forms & Publications page, are the companion document for questions the application itself does not answer.
How to fill out Heavy Equipment Rental Application – Durham County, NC
Leave the office-use box blank
The "For Office Use Only" block at the top (Durham County Tax Department Acct # and Date) is for the Tax Department. Do not enter anything there.
Enter the owner or company name
On the Owner Name or Company (Legal Name) line, write the owner's name or the company's legal name.
Select the type of business
Check Sole Proprietorship, Partnership, Corporation, LLP or LLC, and enter the FID in the space beside the options.
Enter mailing address and trade name
Write the mailing address on the two lines provided, then the trade name on the Trade Name line.
Enter the physical location details
Write the physical address, the Phone at Physical Address and the Beginning Date of Business.
Describe the rental equipment
On Quantity and Type of Equipment Rentals, list how many and what kind of equipment you rent. Then enter the Estimated Quarterly Gross Receipts.
Initial if no rentals at this location
If this location does not maintain Heavy Equipment Rentals, write your initials on the line provided. Otherwise leave it blank.
Complete the contact block
Under "ALL APPLICANTS FILL IN THE FOLLOWING," enter the contact person and phone, then the fax and e-mail.
Sign, review and download the PDF
Sign on the Signature line and check every entry. Download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit Heavy Equipment Rental Application – Durham County, NC
The form prints one destination, the Durham County Tax Office, and no separate mailing, online or in-person instructions. Contact details printed or listed by the county:
- Address on the form: Durham County Tax Office, 201 East Main Street, 3rd Floor, Durham, NC 27701.
- Phone on the form: (919)560-0300.
- Main office (county Tax Forms & Publications page): 201 East Main Street, 3rd Floor, Administration Bldg. II, Durham, NC 27701, 919-560-0350, 8:30 AM-5:00 PM.
Confirm with the Tax Office whether it accepts the application by mail, in person or another way before you send it. Leave the "For Office Use Only" box (Acct # and Date) blank. FillingPDF lets you fill out and download the PDF; submission follows the county's channels.
Common mistakes to avoid
- Writing in the "For Office Use Only" box (Durham County Tax Department Acct # and Date), which the Tax Department fills in.
- Leaving the type of business unmarked instead of checking Sole Proprietorship, Partnership, Corporation, LLP or LLC.
- Entering a trade name or physical address on the Owner Name or Company (Legal Name) line instead of the separate lines provided.
- Skipping the initial line when the location does not maintain Heavy Equipment Rentals.
- Leaving the contact person, phone, fax and e-mail block blank; the form says all applicants fill it in.
- Submitting the application without a signature on the Signature line.
Frequently asked questions
What is the Heavy Equipment Rental Application in Durham County?
It is a Durham County Tax Department form, headed "Heavy Equipment Rental Tax Application," that businesses renting heavy equipment complete. It records the business's name, type, addresses, beginning date, equipment rented and estimated quarterly gross receipts.
Who has to fill out the Durham County heavy equipment rental application?
Businesses that lease or rent heavy equipment in Durham County are the audience: the county lists the form in its category for those businesses. Every applicant completes the contact block and signs. The form prints no other eligibility rule.
Where do I send the heavy equipment rental application in Durham County?
The form prints the Durham County Tax Office, 201 East Main Street, 3rd Floor, Durham, NC 27701, and (919)560-0300. It names no specific channel, so confirm with the office whether mail or in-person delivery is accepted.
Is there a deadline for the heavy equipment rental application?
No due date is printed on the form. It asks for the beginning date of business and estimated quarterly gross receipts. To learn what timing applies to you, call the Tax Office at (919)560-0300 or check the county's Heavy Equipment Instructions.
What if my location does not rent heavy equipment?
Initial the line that reads "If this location does not maintain Heavy Equipment Rentals, Initial Here." All applicants still fill in the contact block and sign at the bottom of the form.
What is the difference between the application and the Heavy Equipment Rental Tax Report?
They are separate documents. Durham County lists both, plus the Heavy Equipment Instructions, in its forms category for businesses that lease or rent heavy equipment. This page covers the application, not the report.
Can I fill out the Heavy Equipment Rental Application online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, is not affiliated with Durham County and does not submit the application; you send it through the county's channels.
Ready to fill out Heavy Equipment Rental Application – Durham County, NC?
Fill out Heavy Equipment Rental Application – Durham County, NC now