The Request for Proceeds of Forfeited Lands Sale is the claim form that a former owner of a parcel sold at the Cuyahoga County Forfeited Land Sale submits to the Cuyahoga County Fiscal Officer to ask for the excess proceeds, in accordance with Ohio Revised Code 5723.11. It is used by the defendant in the forfeiture case when the parcel sold for more than the tax, assessment, penalty, interest and costs of sale. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the Cuyahoga County Fiscal Officer, and claims are sent to the Budget Commission.
Last updated
What is Request for Proceeds of Forfeited Lands Sale – Cuyahoga County, OH?
The Request for Proceeds of Forfeited Land Sale is the form on which the former owner of a parcel sold at the Cuyahoga County Forfeited Land Sale claims payment of the proceeds of that sale, in accordance with Ohio Revised Code 5723.11. It is issued under the Cuyahoga County Fiscal Department, Budget Commission.
The Cuyahoga County Fiscal Officer is the selling agent for the State of Ohio at the sale of properties forfeited for nonpayment of real estate taxes. The county's Forfeited Lands page explains the payment this form requests: the defendant or former owner of a parcel sold at the sale is eligible to be reimbursed the difference between the sale amount and the total of the tax, assessment, penalty, interest and costs of sale.
On the form, the claimant states their name, the case number (CV) in which they were a defendant, the permanent parcel number, the amount claimed, the date of the sale and the address to which the proceeds should be mailed. The claimant also signs a statement that releases the Fiscal Officer from claims or disputes arising from the sale and agrees to indemnify the Fiscal Officer if other parties later make claims because of the payment.
The form is one piece of the claim: the county also asks for identification and ownership documents, listed under required documents. It is not used to buy a parcel at the sale or to research parcels.
Who needs to file Request for Proceeds of Forfeited Lands Sale – Cuyahoga County, OH?
The defendant in the case and former owner of a parcel that was sold at the Cuyahoga County Forfeited Land Sale files this request when the sale produced more than the tax, assessment, penalty, interest and costs of sale. The county confirms that the property was sold at the most previous Forfeited Lands Sale.
Someone other than the prior homeowner may claim the funds on the owner's behalf. The Fiscal Officer's page says additional information may be required in that case.
For a deceased owner's estate, the claimant must provide proof of authority to claim on behalf of the estate dated within two years of submitting the claim, a death certificate and Form 1.0 (Probate Form 1.0) identifying the estate heirs and legatees. The page says authority is most commonly shown by a motion and entry appointing the claimant as estate fiduciary, and that a closed estate may have to be reopened to show current authority.
The form does not apply to anyone who did not own the parcel being sold. Buyers at the sale do not use it.
When to file Request for Proceeds of Forfeited Lands Sale – Cuyahoga County, OH
File the request within one year of the day of the Forfeited Land Sale. The form states that any claim for proceeds must be made within one year of the day of the sale, and the Fiscal Officer's page says claims must be made prior to one year after the date of sale.
The county asks you to allow at least six weeks for the documents to be reviewed and the distribution to be approved. All documents are sent to the Cuyahoga Prosecutor in the case's file for review. The county posts a yearly Forfeited Lands Sale Overages Report; if you believe you are due a payment from the overage of the sale of your property, the page gives 216-443-7010 as the number to call.
Documents you need
- The Application, which the Fiscal Officer's page lists among the documents the defendant or former owner must present.
- Proof of Identification of the defendant or former owner.
- Affidavit of Identity.
- Proof of Prior Homeownership for the parcel that was sold.
- A W-9.
- Additional information, when someone other than the prior homeowner claims the funds on the owner's behalf; the county page does not list it item by item.
- For a deceased owner's estate: proof of authority to claim on behalf of the estate dated within two years of submitting the claim, most commonly a motion and entry appointing the claimant as estate fiduciary.
- For a deceased owner's estate: a death certificate.
- For a deceased owner's estate: Form 1.0 (Probate Form 1.0) identifying the estate heirs and legatees.
How to fill out Request for Proceeds of Forfeited Lands Sale – Cuyahoga County, OH
Enter your name and case number
In the opening statement that begins "I,", write your name as the defendant, and enter the case number that follows "Defendant in CV".
Enter the permanent parcel number
Write the permanent parcel number of your former property in the blank after "Former Owner of Permanent Parcel".
Enter the amount you are claiming
Write the amount of the proceeds you are claiming in the dollar blank. The county page describes it as the difference between the sale amount and the total of the tax, assessment, penalty, interest and costs of sale.
Enter the date of the sale
Under "held on (date)", write the date of the Cuyahoga County Forfeited Land Sale at which your former property was auctioned.
Give the address for the proceeds
Under "Please Mail Proceeds To", enter the name and mailing address where the payment should be sent.
Read the release and indemnity statement
The claimant holds the Cuyahoga County Fiscal Officer free of claims or disputes from the sale, assumes responsibility for future claims by other parties resulting from the payment and agrees to indemnify the Fiscal Officer.
Sign, date and add your phone
Sign on the Signature line, enter the Date and write the owner's contact phone number at the bottom.
Review and download the completed PDF
Check that the parcel number, amount and sale date are correct and that the claim is within one year of the sale. Download or print the completed PDF from FillingPDF and assemble it with the supporting documents described under How to submit.
How to submit Request for Proceeds of Forfeited Lands Sale – Cuyahoga County, OH
The Cuyahoga County Fiscal Officer's page says to submit the application and supporting documents by email or by mail to the Cuyahoga County Budget Commission.
- Email: [email protected]
- Mail or delivery: Cuyahoga County Budget Commission, Room 3-100, 2079 E 9th Street, Cleveland, Ohio 44115.
Send the signed request together with the supporting documents the county lists. For questions about overage payments, call 216-443-7010. For other questions, the Forfeited Lands Department is at 216-443-7420, Option 5, or [email protected]. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting the claim more than one year after the day of the Forfeited Land Sale; the form and the county page both set that limit.
- Sending the request alone, without the identification, affidavit, proof of prior homeownership and W-9 the county says must be presented with it.
- Leaving the signature, date or owner's contact phone number blank at the bottom of the form.
- Filing for a parcel that was not sold at the most previous Forfeited Lands Sale, which the county confirms before payment.
- Claiming for a deceased owner's estate with proof of authority older than two years, or without the death certificate and Probate Form 1.0.
- Signing the release and indemnity statement without reading it; the claimant takes responsibility for later claims against the Fiscal Officer from the payment.
- Omitting the mailing address for the proceeds, the parcel number or the sale date, which the form asks for.
Frequently asked questions
What is the Request for Proceeds of Forfeited Land Sale?
It is the claim form a former owner uses to ask the Cuyahoga County Fiscal Officer for the proceeds of a forfeited land sale, under Ohio Revised Code 5723.11. The payment is the difference between the sale amount and the tax, assessment, penalty, interest and costs of sale.
Who can claim proceeds from a forfeited land sale in Cuyahoga County?
The defendant and former owner of the parcel sold at the sale. Someone else may claim on the owner's behalf, but the county says additional information may be required. For a deceased owner, the estate claimant needs proof of authority, a death certificate and Probate Form 1.0.
What is the deadline to claim forfeited land sale proceeds?
One year from the day of the Forfeited Land Sale. The form says any claim must be made within one year of that day, and the Fiscal Officer's page says claims must be made prior to one year after the date of sale.
Where do I send the request for proceeds of a forfeited land sale?
Email the application and supporting documents to [email protected], or mail them to the Cuyahoga County Budget Commission, Room 3-100, 2079 E 9th Street, Cleveland, Ohio 44115.
What documents do I need with the request?
The county lists the Application, Proof of Identification, Affidavit of Identity, Proof of Prior Homeownership and a W-9. Estate claims add proof of authority dated within two years, a death certificate and Probate Form 1.0.
How long does it take to receive the proceeds?
The county asks you to allow at least six weeks for the documents to be reviewed and the distribution to be approved. The documents go to the Cuyahoga Prosecutor in the case's file for review. For questions about overage payments, call 216-443-7010.
Can I fill out the Cuyahoga forfeited land proceeds request online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Cuyahoga County and does not file or send the claim; you submit it to the Budget Commission by email or mail.
Ready to fill out Request for Proceeds of Forfeited Lands Sale – Cuyahoga County, OH?
Fill out Request for Proceeds of Forfeited Lands Sale – Cuyahoga County, OH now