The Residential Rental Disclosure Application, printed as the Residential Rental Property Disclosure Form, is the Cuyahoga County Fiscal Officer's form for owners of residential rental property in the county. It is one of the Cuyahoga County property tax forms, and it records the owner, any Ohio agent and each rental property by address, parcel number, number of units and year built. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form and the county's disclosure page are published by the Fiscal Officer.
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What is Residential Rental Disclosure Application – Cuyahoga County, OH?
The Residential Rental Disclosure Application is the Cuyahoga County Fiscal Officer's form on which an owner of residential rental property discloses who owns the property, who the Ohio agent is, and which rental properties the owner holds in Cuyahoga County. The printed title is Residential Rental Property Disclosure Form (ORC 5323.02 and 5323.99).
According to the county's page, Ohio Revised Code 5323.02 and 5323.99 requires an owner of "residential rental property" to file certain information with the Fiscal Officer of the county where the property is located. The county describes this as a one-time disclosure for which no fee is required.
The form has these parts:
- Owner name, contact number, address and ownership type (Individual, Corporation, Trust or Other).
- The corporate officer, manager, partner or trustee, when a business entity or trust owns the property.
- The non-resident owner's disclosure of an agent, with the agent's Ohio address.
- Owner/applicant signature, date and email.
- The rental property: address, city, ZIP, parcel number, number of units and year built.
- A second page for up to 10 additional properties with the same owner and agent information.
The disclosure is separate from any municipal rental registration. The county page says you must disclose your rental property to Cuyahoga County even if you registered it with the municipality where it is located. The county page also links to an online version of the application and to a Property Exemption Form, which is a different document.
Who needs to file Residential Rental Disclosure Application – Cuyahoga County, OH?
An owner of residential rental property located in Cuyahoga County files this disclosure with the Cuyahoga County Fiscal Officer. The county page ties the duty to Ohio Revised Code 5323.02 and 5323.99.
- Owners living outside Ohio must name an Ohio agent. The form states this next to the owner's address, and the Non-Resident Owner Disclosure of Agent section collects the agent's name, contact number and Ohio address.
- Business entities and trusts: if a business entity or trust owns the property, the form says the corporate officer, manager, partner or trustee must be listed.
- Owners with several properties list the first property on page 1 and up to 10 more on page 2. Page 2 is for use only with the exact same owner and agent information as page 1.
- Owners already registered with a city or village still disclose to the county. The county page says registration with the municipality does not replace this disclosure.
The sources name no exempt group for this form. Questions about who counts as an owner of residential rental property go to the Fiscal Office at 216-443-7020 or [email protected].
When to file Residential Rental Disclosure Application – Cuyahoga County, OH
The disclosure is filed once by an owner of residential rental property, and it must be updated within 60 days (including weekends and holidays) whenever the information changes. The county page calls it a one-time disclosure and adds that you must keep your agent's contact information current.
The county page also states that failing to file, or failing to correct incorrect or changed information in a timely manner, may result in a penalty assessed following each tax bill for which the information is not filed. That special assessment can be appealed to the County Board of Revision. The page gives no calendar deadline for the first filing, and the form prints none; contact the Fiscal Office for timing questions.
How to fill out Residential Rental Disclosure Application – Cuyahoga County, OH
Enter the owner's details
Write the owner name, contact number, address, city, state and ZIP in the first block. If the address is outside Ohio, you must name an Ohio agent in the agent section.
Select the ownership type
Check Individual, Corporation, Trust or Other; if you check Other, describe it on the line provided.
List the officer or trustee
If a business entity or trust owns the property, enter the corporate officer, manager, partner or trustee name, contact number, address, city, state and ZIP.
Name the Ohio agent
Under Non-Resident Owner Disclosure of Agent, enter the agent's name, contact number, address, city and ZIP. The state is printed as Ohio.
Sign, date and add your email
Enter the Owner/Applicant Signature and the date, then your email address.
Describe the rental property
Under Rental Property Owned in Cuyahoga County, enter the address, city, ZIP, parcel number, number of units and year built.
Add more properties on page 2
List each additional property, numbered 1 to 10, with address, city, ZIP, parcel number, number of units and year built. Use page 2 only with the same owner and agent information as page 1.
Review and download the completed PDF
Check names, addresses and parcel numbers, then download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit Residential Rental Disclosure Application – Cuyahoga County, OH
The county page lists an online Residential Rental Disclosure Application and a downloadable Residential Rental Disclosure Application, and the Fiscal Office answers questions by phone and email. The form itself names no channel for returning it, so confirm the current method with the office before you send it.
- Online: the Fiscal Officer's disclosure page, https://cuyahogacounty.gov/fiscal-officer/departments/transfer-and-recording/residential-rental-property-disclosure, links to the online application.
- The office named on the form: Cuyahoga County Fiscal Officer, 2079 E. 9TH Street, 4th Floor, Cleveland, Ohio 44115. Telephone (216) 443-7020; fax (216) 698-2748.
- Questions: phone 216-443-7020 or email [email protected].
No fee is required, according to the county page. Sign and date the form, and if your information changes later, update it with the county within 60 days. FillingPDF lets you fill out and download the PDF; submission follows the Fiscal Officer's channels above.
Common mistakes to avoid
- Skipping the Ohio agent when the owner's address is outside Ohio; the form says an owner outside Ohio must name an Ohio agent.
- Leaving out the corporate officer, manager, partner or trustee when a business entity or trust owns the property.
- Assuming a city or village rental registration replaces this disclosure; the county page says you must disclose to Cuyahoga County anyway.
- Using page 2 for properties with a different owner or agent; page 2 is only for the exact same owner and agent information as page 1.
- Not updating the county within 60 days after information changes, including a change of agent contact information.
- Entering the wrong parcel number or year built for a property, which leaves incorrect information on file that the county page says must be corrected in time.
- Submitting the form without the owner/applicant signature and date.
- Expecting to pay a fee with the disclosure; the county page says none is required.
Frequently asked questions
What is the Residential Rental Disclosure Application?
It is the Cuyahoga County Fiscal Officer's form, printed as the Residential Rental Property Disclosure Form, on which an owner of residential rental property discloses owner, agent and property details required by Ohio Revised Code 5323.02 and 5323.99.
Is there a fee to file the rental disclosure in Cuyahoga County?
No. The county's disclosure page says this is a one-time disclosure with the county and no fee is required. A penalty may be assessed for failing to file or update information on time.
Do I still have to disclose if my city already has my rental registration?
Yes. The county page says you must disclose your residential rental property to Cuyahoga County even if you registered it with the municipality where it is located. Cleveland owners can get copies of their city registration through the City of Cleveland Rental Registration Portal.
How soon must I update the disclosure if something changes?
Within 60 days, counting weekends and holidays. You must also keep your agent's contact information current. Late or missing updates may lead to a penalty assessed following each tax bill, which can be appealed to the County Board of Revision.
Do I need an Ohio agent if I live out of state?
Yes. The form says that if the owner's address is outside Ohio, you must name an Ohio agent. The Non-Resident Owner Disclosure of Agent section asks for the agent's name, contact number and Ohio address.
Can I list more than one rental property on the form?
Yes. Page 1 holds one property, and page 2 has room for 10 more, numbered 1 to 10. Use page 2 only when the owner and agent information is exactly the same as on page 1.
Can I fill out the rental disclosure form online on FillingPDF?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the disclosure with the county; you submit it through the Cuyahoga County Fiscal Officer's channels.
Who do I contact with questions about the disclosure?
Call the Cuyahoga County Fiscal Office at 216-443-7020 or email [email protected]. The form header lists the office at 2079 E. 9TH Street, 4th Floor, Cleveland, Ohio 44115.
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