The Affidavit for insertion of initials on property duplicate and tax list is a sworn statement, published by the Summit County Fiscal Office, that asks for an owner's name on a property record to be replaced with initials as provided in ORC 319.28 (B)(1). It is one of the Summit County property tax forms for people in the occupations the affidavit lists, such as peace officers, firefighters and EMTs. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The affidavit must be sworn before a notary public, and the agency publishes the original PDF on its website.
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What is Affidavit for insertion of initials on property duplicate and tax list – Summit County, OH?
The Affidavit for insertion of initials on property duplicate and tax list is a sworn affidavit in which a listed professional asks that an owner's name on the general tax list and the general duplicate of real and public utility property be replaced with initials.
The request is made under ORC 319.28 (B)(1), enacted by HB 46 of the 127th Ohio General Assembly. On the form, the affiant states the county, gives his or her name and address, states an occupational title, names the current owner name to be replaced, gives the initials to be shown instead, and describes the property by description, parcel number(s) and last source of title. A notary public completes the jurat, and the form records who prepared the instrument.
The form also states a fee rule: filing the affidavit requires payment of a transfer fee under ORC 319.54(G)(2) and is not subject to the conveyance fee under ORC 319.54(G)(3)(c). The printed footer notes that the affidavit was reviewed by CAAO and FOP.
The Summit County Fiscal Office lists this affidavit separately from its Request to Redact Address, which lets the same groups ask a public office other than a county auditor's office to redact an address from records made available on the internet. This affidavit concerns the name on the tax list and duplicate.
Who needs to file Affidavit for insertion of initials on property duplicate and tax list – Summit County, OH?
The affidavit is for a person who holds one of the titles printed on the form and wants the ownership of a property changed on the tax list and duplicate from a name to initials. The form lists these titles:
- peace officer
- parole officer
- prosecuting attorney
- assistant prosecuting attorney
- correctional employee
- youth services employee
- firefighter
- EMT
The affiant states his or her applicable title in the affidavit and requests the change "as such," so the form is written for the person who holds that title, not for a general property owner. The form names no other eligible group and states no exclusions or age or residency conditions.
The affiant must swear to the statements before a notary public in Ohio, and the form has a line for the name of whoever prepared the instrument. The form does not say that anyone may sign in place of the affiant. For questions about eligibility or procedure, it directs you to Angela White at the Summit County Fiscal Office.
When to file Affidavit for insertion of initials on property duplicate and tax list – Summit County, OH
File the affidavit when a person who holds one of the listed titles wants the ownership of a property changed on the general tax list and general duplicate of real and public utility property from the current name to initials. The form prints no deadline and no renewal period, so it is submitted whenever that change is wanted.
Plan for the steps that come with filing. The affidavit must be sworn and subscribed before a notary public, so schedule the notary before you sign. The form also says that filing requires a transfer fee under ORC 319.54(G)(2), so arrange payment with the Fiscal Office at the same time. The form gives no processing time.
How to fill out Affidavit for insertion of initials on property duplicate and tax list – Summit County, OH
Enter the county
Under "State of Ohio," write the county on the "County of" line. The form is pre-printed with Ohio.
Enter the affiant's name and address
On the first sentence line, insert your name and your address as the person making the affidavit.
State your applicable title
In the blank after "he/she is a," enter the title that applies: peace officer, parole officer, prosecuting attorney, assistant prosecuting attorney, correctional employee, youth services employee, firefighter, or EMT.
Enter the current owner name
On the line after "from the current name of," insert the name now shown as owner on the tax list and duplicate.
Enter the initials
On the line after "to the initials of," insert the initials that should replace the name.
Describe the property
Insert the property description, parcel number(s) and last source of title, plus any other relevant information required by each county's conveyance standards.
Sign as affiant before a notary
Sign above "(Insert Name of Affiant)" in front of the notary. The notary completes the "Sworn to before me" date, signature and commission expiration.
Name the preparer
On the "This instrument prepared by" line, insert the name of the person who prepared the instrument.
Review and download the completed PDF
Check the county, title, names, initials and parcel numbers. Download or print the completed PDF from FillingPDF, then get it notarized and deliver it as described under How to submit.
How to submit Affidavit for insertion of initials on property duplicate and tax list – Summit County, OH
The form names no filing channel, so confirm the delivery method with the Summit County Fiscal Office by phone or email before you send it. The form directs questions to Angela White at 330-643-2706 or [email protected].
- Before you file: sign the affidavit in front of a notary public, who completes the "Sworn to before me" block and the commission expiration date.
- Fee: the form states that filing requires payment of a transfer fee under ORC 319.54(G)(2) and is not subject to the conveyance fee under ORC 319.54(G)(3)(c). Ask the Fiscal Office for the current amount and how it is paid.
- Where to find the form: the Fiscal Office lists it as "Affidavit for Insertion of Initials" on its forms page at https://fiscaloffice.summitoh.net/forms.
FillingPDF lets you fill out and download the PDF; submission follows the agency's channels.
Common mistakes to avoid
- Signing the affidavit without a notary present; the form says it is sworn to and subscribed in the notary's presence.
- Entering a title that is not on the printed list (peace officer, parole officer, prosecuting attorney, assistant prosecuting attorney, correctional employee, youth services employee, firefighter, or EMT).
- Giving a property description without the parcel number(s) and the last source of title that the form asks for.
- Leaving the county line blank or writing a county other than the one where the property is listed.
- Skipping the current name of the owner, so the form does not show which name the initials replace.
- Not arranging the transfer fee that the form says filing requires under ORC 319.54(G)(2).
- Assuming the conveyance fee applies; the form states the filing is not subject to it under ORC 319.54(G)(3)(c).
- Leaving the "This instrument prepared by" line empty.
Frequently asked questions
What is the affidavit for insertion of initials on property duplicate and tax list?
It is a sworn affidavit, published by the Summit County Fiscal Office, asking that the owner name on the general tax list and general duplicate of real and public utility property be replaced with initials. It cites ORC 319.28 (B)(1), enacted by HB 46 of the 127th Ohio General Assembly.
Who can use the affidavit for insertion of initials in Summit County?
A person who holds one of the titles printed on the form: peace officer, parole officer, prosecuting attorney, assistant prosecuting attorney, correctional employee, youth services employee, firefighter, or EMT. The affiant states that title in the affidavit and makes the request as the holder of it.
Does the initials affidavit have to be notarized?
Yes. The form includes a "Sworn to before me and subscribed in my presence" block for a Notary Public, State of Ohio, with a date and commission expiration. Sign the affidavit in front of the notary, not beforehand.
Is there a fee to file the affidavit for insertion of initials?
Yes. The form states that filing requires payment of a transfer fee under ORC 319.54(G)(2) and is not subject to the conveyance fee under ORC 319.54(G)(3)(c). For the amount and payment method, contact the Summit County Fiscal Office.
Where do I file the affidavit for insertion of initials?
The form names no address or portal. It directs questions to Angela White at 330-643-2706 or [email protected], so confirm with the Summit County Fiscal Office where and how to deliver the notarized original.
What goes in the property description on the affidavit?
Insert the property description, the parcel number(s) and the last source of title, plus any other relevant information required by each county's conveyance standards. Complete this for each property the affidavit affects.
Can I fill out the affidavit for insertion of initials online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the affidavit or arrange the notarization; you deliver it through the Summit County Fiscal Office's channels.
Is this the same as the Request to Redact Address?
No. The Fiscal Office lists the Request to Redact Address separately; it asks a public office other than a county auditor's office to redact an address from internet records. This affidavit asks to replace a name with initials on the tax list and duplicate.
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