The Residential Rental Property Registration is the form the Summit County Fiscal Office uses to record who owns, or acts for the owner of, residential rental property in Summit County, Ohio. It is published alongside the other Summit County property tax forms on the Fiscal Office's forms page. The owner or the owner's agent gives contact details, then lists each rental property by parcel number, address and number of units. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form itself is published by the Fiscal Office.
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What is Residential Rental Property Registration – Summit County, OH?
The Residential Rental Property Registration is a one-page form of the Summit County Fiscal Office, headed by Fiscal Officer Kristen M. Scalise CPA, CFE, on which the owner of residential rental property, or the owner's agent, registers rental properties in the county.
The form has two parts. The first collects contact information for the owner or the owner's agent: first, middle and last name, business name, address, apartment number, city, state and ZIP, phone number and extension. The second, headed Rental Property Information, lists the parcel number, the rental property address, apartment number, city, state and ZIP, and the number of units. A further block, Additional Rental Property Information, has five more rows for parcel number, address, apartment number, city and ZIP code, and number of units.
The form states one rule about who is named: an owner of residential rental property who lives outside Ohio must designate a person who lives in the state to serve as the owner's agent, and that person's contact information goes in the first part.
The Fiscal Office's forms page also lists two related documents under the same heading: Residential Rental Registration Exceptions, for properties that may qualify as an exception, and Residential Rental Registration Special Assessment Appeal, which it says can be filed with the Board of Revision at any time.
Who needs to file Residential Rental Property Registration – Summit County, OH?
Owners of residential rental property in Summit County complete this registration, or the person acting as the owner's agent does it for them. The form asks for contact information for the "Owner or Owner's Agent".
- Owners who live outside Ohio: the form says you must designate a person who lives in Ohio to serve as your agent, and you enter that agent's contact information.
- Owners of more than one rental property: list each property by parcel number. The form has room for one property in the main section and five more in the additional section, and tells you to attach additional sheets of paper if necessary.
The Fiscal Office's forms page links a separate document, Residential Rental Registration Exceptions, with the note that your residential rental property may qualify as an exception. Check that document if you think your property may not need to be registered. The form itself does not say who may sign for another person, and it has no signature line.
Documents you need
- Additional sheets of paper, only if you register more rental properties than the form has rows for; the form says to attach them if necessary.
How to fill out Residential Rental Property Registration – Summit County, OH
Enter the owner or agent's name
Under Contact Information for Owner or Owner's Agent, enter the first, middle and last name. If the owner lives outside Ohio, enter the name of the Ohio-resident agent the owner designates.
Add the business name
Enter the business name on the line provided, if one applies to the owner or agent.
Enter the mailing address
Write the street address on the Address line, then the apartment number, city and state/zip in the fields below it.
Enter a phone number
Write the phone number and, if there is one, the extension.
List the first rental property
Under Rental Property Information, enter the parcel number, the rental property address, the apartment number, the city, state and ZIP, and the number of units.
Use the additional property rows
For more properties, fill in the rows under Additional Rental Property Information: parcel number, rental property address, apartment number, city and ZIP code, and number of units. There are five rows.
Attach extra sheets if needed
If you have more properties than the rows allow, the form says to attach additional sheets of paper.
Review and download the completed PDF
Check each parcel number, address and unit count, then download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit Residential Rental Property Registration – Summit County, OH
The form tells you to send completed registrations to the Summit County Fiscal Office, which lists a mailing address, an email address and a fax number.
- By mail: Summit County Fiscal Office, 175 S. Main Street, Room 301, Akron, OH 44308, Attn: Rental Registry.
- By email: [email protected]
- By fax: (330)643-4586
Questions can go to the Fiscal Office at (330)643-7561 or toll free 1(888)388-5613. If you list more than the rows printed on the form, attach additional sheets of paper to the registration. The form names no portal, appointment rule or fee. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving out an Ohio-resident agent when the owner lives outside Ohio; the form says such an owner shall designate a person who resides in the state.
- Entering the out-of-state owner's own details in the contact block instead of the designated agent's contact information.
- Listing several properties without using the Additional Rental Property Information rows or attaching additional sheets of paper.
- Mailing the form without the line "Attn: Rental Registry" on the address, which the form prints under the mailing address.
- Leaving out the parcel number or the number of units for a property; both are asked for in each property row.
- Sending the form to an address other than 175 S. Main Street, Room 301, Akron, OH 44308, or to an email other than [email protected].
Frequently asked questions
What is the Summit County Residential Rental Property Registration?
It is a Summit County Fiscal Office form on which the owner of residential rental property, or the owner's agent, gives contact information and lists each rental property by parcel number, address and number of units.
Do I need an Ohio agent if I own rental property in Summit County but live elsewhere?
Yes. The form states that any owner of residential rental property who lives outside Ohio shall designate a person who lives in the state to serve as the owner's agent, and that person's contact information goes in the first part of the form.
Where do I send the Residential Rental Property Registration?
Mail it to Summit County Fiscal Office, 175 S. Main Street, Room 301, Akron, OH 44308, Attn: Rental Registry. The form also lists the email [email protected] and fax (330)643-4586, plus phone (330)643-7561 for questions.
How do I register more than one rental property?
List the first property in Rental Property Information and further ones in the Additional Rental Property Information rows, which hold five more. If you need more room, the form says to attach additional sheets of paper.
Can my rental property be exempt from registration?
The Fiscal Office's forms page links a document called Residential Rental Registration Exceptions and says your property may qualify as an exception. Read that document or call (330)643-7561 to confirm whether yours does.
Can I fill out the rental registration online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not send the form to the Fiscal Office; you send it by mail, email or fax as the form directs.
Is there a special assessment appeal for rental registration?
The Fiscal Office lists a separate Residential Rental Registration Special Assessment Appeal and says an appeal can be filed anytime with the Board of Revision. It is a different document from this registration.
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