The Verification Worksheet, printed on the form as Tax Verification Worksheet “Per Parcel”, is a Summit County Fiscal Office document that sets out the real estate taxes, interest, penalties, tax certificate liens and court costs due on one parcel for a stated pay-in month. It is one of the Summit County property tax forms the Fiscal Office posts on its forms page, and the office describes it as certifying to the Sheriff's Office that real estate taxes have been paid in connection with Sheriff Sales. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original is published by the Fiscal Office.
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What is Verification Worksheet – Summit County, OH?
The Verification Worksheet, printed as Tax Verification Worksheet “Per Parcel”, is a Summit County Fiscal Office form that certifies to the Sheriff's Office that real estate taxes have been paid in connection with Sheriff Sales, and itemizes the payoff for one parcel.
The worksheet is issued under the Fiscal Officer of the County of Summit. It identifies the case, the parcel number, the sale date and the property address, and it marks the type of foreclosure: Tax Foreclosure, Mortgage Foreclosure or Tax Certificate Foreclosure. Its amounts section lists delinquent tax, August and December interest, first-half and second-half taxes with a 10% penalty line for each, Tax Certificates 901, 902, 903 and 911, additional court cost and a total due for a named month.
The form states that the amounts are calculated on the pay-in month, which determines the penalty, statutory interest, tax certificate interest, foreclosures and court cost. Current taxes for the first and second half that appear on the tax duplicate are included in the payoff amount.
The Fiscal Office forms page lists this worksheet next to two similar documents: Verification of Release for Mortgage foreclosures and Verification of Release for Tax foreclosures. The page describes the Mortgage version as a document submitted by outside agencies to the Delinquent Tax Division, with payoff information in writing on a month-to-month basis.
The worksheet reserves the Fiscal Officer's right to reinstate, correct or amend the quoted taxes at any time. Errors and omissions do not relieve the taxpayer from statutory tax liability.
Who needs to file Verification Worksheet – Summit County, OH?
The worksheet is used by the parties handling a parcel that goes through a Sheriff Sale, because it is the Fiscal Office's verification that real estate taxes have been paid. The form has a line for the person who made the request, with phone and fax numbers, and one worksheet covers one parcel.
- Tax, mortgage and tax certificate foreclosures. The form has a box for each of these three foreclosure types; mark the one that applies to your case.
- Purchasers at a Sheriff Sale. The Fiscal Office page says the Sheriff will not release the deed to the purchaser until the Sheriff's Office has received the original certified verification.
- Holders of Tax Certificate 901N. The form says you must contact the lien holder for the payoff amount of that certificate.
- Outside agencies in mortgage foreclosures. The forms page describes the separate Verification of Release for Mortgage foreclosures as the document these agencies submit to the Delinquent Tax Division.
The form does not say who may sign or request on another person's behalf, and it has no signature line; it asks for the name of the Deputy Fiscal Officer.
When to file Verification Worksheet – Summit County, OH
Use the worksheet when a parcel is headed for, or has been through, a Sheriff Sale and a payoff of the taxes is needed. The Sheriff will not release the deed to the purchaser until the original certified verification has been received, according to the Fiscal Office forms page.
The figures depend on the pay-in month entered at the top of the amounts section. The form says payment must be received in the month requested or additional charges may be due. Before real estate taxes, tax certificate liens and additional court costs are disbursed, the form asks you to request an update so the payoff amount is correct.
Real estate taxes for the upcoming tax year will be available after January 1st; the form asks you to contact the Fiscal Office again for tax information at that point. No other due date is printed on it.
Documents you need
- For Tax Certificate 901N: proof of payment from the lien holder, which must accompany your Verification of Release as the Summit County Fiscal Office requires.
How to fill out Verification Worksheet – Summit County, OH
Enter the requester details
At the top, fill in Requested by, Date, Phone# and Fax # for the person asking for the verification.
Identify the case and parcel
Enter the Case #, Parcel #, Sale Date and Property Address. Use one worksheet per parcel.
Mark the foreclosure type
Mark Tax Foreclosure, Mortgage Foreclosure or Tax Certificate Foreclosure, whichever matches the case.
Enter the pay-in month
In the note that begins “The following amounts have been calculated based on the PAY-IN MONTH of”, write the month. All amounts depend on it.
Complete the terminal date line
Fill in Terminal Date, Bank Code, Tax Yr. and Tax Half as the line requests.
Enter delinquent tax and interest
Enter Delq. Tax Amt Due, the amount due after the stated date, and the Aug. Interest and Dec. Interest amounts.
Enter current half-year taxes
Enter 1st Half Taxes Amt Due and 2nd Half Taxes Amt Due with the 10% penalty for each. Current taxes for both halves on the tax duplicate are included in the payoff.
Enter tax certificate amounts
Complete the lines for Tax Certificates 901, 902, 903 and 911. For 901N, contact the lien holder for the payoff instead.
Enter court cost and total due
Enter Additional Court Cost Amt Due, then the Total Due and the month it is for. Payment must be received in that month.
Add the Deputy Fiscal Officer details
Fill in the Date and the Deputy Fiscal Officer's Name lines at the bottom of the header block.
Review and download the completed PDF
Check the pay-in month, parcel number and totals against each other, then download or print the completed PDF from FillingPDF and send it through the Fiscal Office channels under How to submit.
How to submit Verification Worksheet – Summit County, OH
The form prints two contact channels for the Summit County Fiscal Office: phone and fax. It names no mailing address or online portal.
- Phone: 330-643-2600.
- Fax: 330-643-2864.
- In writing (mortgage foreclosures): the Fiscal Office forms page says, for the related Verification of Release for Mortgage foreclosures, that outside agencies submit the document to the Delinquent Tax Division and that payoff information must be submitted in writing.
Enter the pay-in month before you send or request the worksheet, since every amount is calculated on it. For Tax Certificate 901N, contact the lien holder first, and attach the lien holder's proof of payment to your Verification of Release as the Fiscal Office requires. The Sheriff's Office needs the original certified verification before the deed is released. FillingPDF lets you fill out and download the PDF; submission follows the Fiscal Office channels above.
Common mistakes to avoid
- Leaving the PAY-IN MONTH blank; the form calculates penalty, statutory interest, tax certificate interest, foreclosures and court cost from it.
- Paying in a different month than the one requested; the form warns that additional charges may be due.
- Disbursing taxes, tax certificate liens or court costs without first asking for an update to confirm the payoff amount.
- Asking the Fiscal Office for a Tax Certificate 901N payoff instead of contacting the lien holder, as the form directs.
- Treating the quoted amounts as final; the Fiscal Officer may reinstate, correct or amend them at any time, and errors do not relieve statutory tax liability.
- Expecting the Sheriff to release the deed without the original certified verification.
- Requesting upcoming-year taxes before January 1st; the form says they become available after that date.
- Using one worksheet for several parcels, when the form is a “Per Parcel” document.
Frequently asked questions
What is the Summit County Verification Worksheet?
It is the Summit County Fiscal Office's Tax Verification Worksheet “Per Parcel”. The Fiscal Office says it certifies to the Sheriff's Office that real estate taxes have been paid in connection with Sheriff Sales, and it itemizes taxes, interest, penalties, tax certificates and court cost for one parcel.
Why does the Sheriff need the verification?
The Sheriff will not release the deed to the purchaser until the Sheriff's Office has received the original certified verification, according to the Fiscal Office forms page. The worksheet is the document that certifies the real estate taxes have been paid.
Why does the pay-in month matter on the worksheet?
The pay-in month determines the penalty, statutory interest, tax certificate interest, foreclosures and court cost. The form says payment must be received in the month requested, or additional charges may be due, so request an update if the month changes.
Can the amounts on the worksheet change?
Yes. The form says the Summit County Fiscal Officer may reinstate, correct or amend the quoted taxes at any time, and that errors and omissions do not relieve the taxpayer from statutory tax liability. Request an update before disbursing any payment.
What do I do about Tax Certificate 901N?
Contact the lien holder to get the payoff amount; the Fiscal Office does not quote it on the worksheet. Proof of payment from the lien holder must accompany your Verification of Release, as the Summit County Fiscal Office requires.
What is the difference between this worksheet and the Verification of Release?
The Fiscal Office lists them as separate documents. The Verification of Release for Mortgage foreclosures is described as submitted by outside agencies to the Delinquent Tax Division, with payoff information in writing; the worksheet is the per-parcel payoff form with its own amounts section.
Where do I send the Verification Worksheet?
The form prints the Fiscal Office phone, 330-643-2600, and fax, 330-643-2864, and no mailing address. For mortgage foreclosures, the forms page says payoff information must be submitted in writing to the Delinquent Tax Division.
Can I fill out the Verification Worksheet online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not connected to the Summit County Fiscal Office, and it does not file or send the worksheet.
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