Form 735-9084 is the equipment lease that the Oregon Department of Transportation (ODOT), Commerce and Compliance Division, supplies for vehicles leased to carriers of household goods or passengers in regular route full-service scheduled operations inside Oregon. The lessor (vehicle owner) and the lessee (operating carrier) both sign it, and the lease is returned to ODOT. On FillingPDF you can fill out the equipment lease online and download or print the completed PDF; the official form is published by ODOT at oregon.gov.
Last updated
What is 735-9084?
Form 735-9084, Equipment Lease, is the Oregon Department of Transportation (ODOT) written agreement between a vehicle owner (lessor) and an operating carrier (lessee) for a bus, truck or tractor that the lessee uses in Oregon intrastate household goods or regular route passenger service.
The printed title is "Equipment Lease – For Oregon Intrastate Transportation of Household Goods or Passengers in Regular Route Full-Service Operations". The form describes the vehicle (year, make, ID/serial number, odometer reading, license number and state) and sets out 13 numbered terms. Among them: the lessee has sole possession, responsibility and control of the vehicle; the lessee bears the risk of loss and must carry liability insurance and any necessary cargo insurance; the lessee pays Oregon highway use taxes, fees and penalties; and the lessee pays the lessor what it has earned within 90 days of any transportation performed. The term runs for a stated number of days and then extends month to month until either party gives 30 days written notice.
The reverse side prints the Lease Rules: OAR 740-045-0170, 740-045-0110 and 740-045-0120. Filing the lease with ODOT does not mean ODOT approves its terms or the legality of the operations under it. The parties are responsible for making the lease comply with the rules.
Who needs to file 735-9084?
The lessee (operating carrier) and the lessor (vehicle owner) use Form 735-9084 when a bus, truck or tractor is leased for use in for-hire carriage of household goods, or of passengers in regular route full-service scheduled operations, in Oregon intrastate commerce. OAR 740-045-0110 requires such a lease to be a written agreement on a form supplied by ODOT. The lessee must be lawfully authorized to serve the points on an intrastate basis in Oregon.
Two situations have their own rules on the form:
- If the lessor provides a driver to a for-hire carrier lessee, questions (a) and (b) and the payroll question apply. When any party was found by ODOT order within the preceding two years to have violated the listed rules through a leasing arrangement, and the lessor is paid on a division of revenue, the driver must be on the lessee's payroll.
- If the lessor provides a driver to a private carrier lessee, the driver must be included on the lessee's payroll as an employee.
The form is not a way to lease out a certificate, license or permit. OAR 740-045-0170 says ODOT will not recognize or approve such an arrangement.
When to file 735-9084
Submit the lease to ODOT before the vehicle is used under it: the form says leases are valid only after submission to the Department, and OAR 740-045-0120 says no leased vehicle may be used in Oregon intrastate commerce unless the lease is presented to ODOT and the vehicle is registered under the lessee's operating authority.
The lease itself runs for the number of days entered in item 7, beginning on the date entered there. It then extends automatically from month to month until either party gives the other 30 days written notice of cancellation. The form sets no separate filing deadline beyond these conditions.
For a vehicle with a combined weight over 26,000 pounds that will operate under the lease for less than ten days, OAR 740-045-0120 requires the carrier to apply for and receive a temporary pass in place of identification plates.
Documents you need
- A separate sheet, only if needed, explaining any of items 1 through 13 more fully.
- Any other agreement between the lessor and the lessee that pertains to the lease; item 12 says it shall be attached to the lease.
How to fill out 735-9084
Name the lessor and the lessee
In the opening sentence, enter the lessor (vehicle owner) after "Lessor" and the lessee (operating carrier) after "Lessee".
Describe the leased vehicle
Enter the bus, truck or tractor's Year, Make, ID/Serial #, Odometer Reading, License # and State in the vehicle row.
Answer questions (a) and (b)
Mark Yes or No for (a), whether the lessor provides a driver to a for-hire carrier lessee. Mark Yes or No for (b), whether either party was found by ODOT order to have violated the listed rules through a leasing arrangement in the preceding two years.
Answer the driver payroll question
If the answer to (a) and (b) is Yes, mark Yes or No for whether the driver is on the lessee's payroll when the lessor is paid on a division of revenue, as OAR 740-045-0110 requires.
Choose the maintenance option in item 2
Check one of the two boxes: the lessee pays all routine and major maintenance, or the lessee pays for the maintenance items you list on the line provided.
Enter the lease term in item 7
Enter the number of days of the term and the beginning date. The lease then extends month to month until either party gives 30 days written notice.
State the compensation in item 8
Give a detailed statement of what the lessee will pay the lessor and how much is paid for a given period of time. Use a separate sheet if more space is needed.
Enter the execution date and Authority No.
Complete the "Executed this day of" line with the day, month and year, and enter the lessee's AUTHORITY NO.
Complete both signature blocks
For the lessee and the lessor, enter name, address, city, state, ZIP code and telephone number, then have each party sign.
Review, download and attach extras
Check items 1 through 13 and attach any separate sheet or related agreement. Download or print the completed PDF from FillingPDF and return it to ODOT as described under How to submit.
How to submit 735-9084
The form's instructions say to return the completed lease to the Oregon Department of Transportation at the address printed on it. The form names no other channel, portal or appointment.
- Mail or deliver to: Oregon Department of Transportation, Commerce and Compliance Division, 455 Airport Road SE, Building A, Salem, OR 97301.
Attach a separate sheet if you need to explain any of items 1 through 13 more fully, and attach any other agreement between the lessor and the lessee that relates to the lease. The vehicle must be registered under the lessee's operating authority with either a valid ODOT plate or a temporary pass. A copy of the lease must be carried in the vehicle at all times, and the carrier keeps a copy at its principal place of business for three years after the lease ends. For questions about fees for plates or temporary passes, contact ODOT Commerce and Compliance. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Using the leased vehicle in Oregon intrastate commerce before the lease has been submitted to ODOT; the form says leases are valid only after submission.
- Treating the filing as approval: the form states that filing does not mean ODOT approves the lease terms or the legality of the operations.
- Checking neither box in item 2, or both; one of the two boxes must be checked.
- Writing a vague figure in item 8 instead of a detailed statement of the compensation and how much is paid for a given period.
- Leaving the lessor or the lessee signature or telephone number blank in the signature blocks.
- Agreeing terms that give the lessor a role in dispatching, billing and collecting freight charges, or soliciting shipments, which item 6 prohibits.
- Operating the vehicle without the lessee's name displayed externally, or without a copy of the lease in the vehicle.
- Using a vehicle over 26,000 pounds combined weight without ODOT identification plates or, for a lease under ten days, a temporary pass.
Frequently asked questions
What is Form 735-9084, the equipment lease?
It is the ODOT lease agreement for a bus, truck or tractor that an operating carrier (lessee) leases from a vehicle owner (lessor) for Oregon intrastate household goods or regular route passenger service. OAR 740-045-0110 requires such a lease to be written on a form supplied by ODOT.
Who has to sign the equipment lease?
Both the lessee (operating carrier) and the lessor (vehicle owner) sign. Each signature block also asks for the party's name, address, city, state, ZIP code and telephone number, and the lessee's authority number is entered on the form.
Does ODOT approve the lease when I file it?
No. The form and OAR 740-045-0110 both say that filing the lease does not mean ODOT approves its terms or the legality of the operations under it. The parties are responsible for complying with the leasing rules.
Where do I return the Oregon equipment lease form?
Return it to the Oregon Department of Transportation, Commerce and Compliance Division, 455 Airport Road SE, Building A, Salem, OR 97301. The form prints that address and names no other submission channel.
How long does the lease last and how is it canceled?
The term is the number of days you enter in item 7, starting on the date you enter. It then extends automatically month to month until either party gives the other 30 days written notice of cancellation.
How soon must the lessee pay the lessor?
Within 90 days from the date of any transportation performed, the lessee pays the lessor all compensation earned under the lease. OAR 740-045-0110 also requires an itemized settlement record kept for three years after the lease ends.
Does a copy of the lease have to be in the vehicle?
Yes. Item 11 says a copy must be carried in the vehicle at all times, and OAR 740-045-0120 adds that a copy is kept at the carrier's principal place of business for three years after the lease ends.
Can I fill out the equipment lease online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the lease; you return the signed form to ODOT at the address printed on it.
Ready to fill out 735-9084?
Fill out 735-9084 now