The Certificate of Mailing for a modification response is an Oregon circuit court form, published by the Oregon Judicial Department (OJD), on which you certify that you mailed a true copy of the Response to the other party or their attorney. It is one of the statewide forms in the OJD Forms Center, which says any form on that site is accepted in all circuit courts. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by OJD at courts.oregon.gov.
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What is Oregon Certificate of Mailing: Modification Response PDF?
The Certificate of Mailing is the Oregon Judicial Department form on which a person certifies that a true copy of the Response in a modification case was placed in the United States mail, and declares that statement true under penalty of perjury.
The form is headed "In the Circuit Court of the State of Oregon for the County of" and is titled Certificate of Service Mailing, with "Rule 9" printed beside the title. Its footer identifies it as Modification Response – Certificate of Mailing, Page 1 of 1, dated Aug 2019. It carries the case number and the names of the Petitioner and the Respondent.
In the certification, you enter the date on which you placed a true copy of the Response in the mail, check each recipient it was addressed to (Petitioner, Respondent, or the attorney for either) and write the address used. You then sign a declaration that the statements are true to the best of your knowledge and belief, that you understand they are made for use as evidence in court and that you are subject to penalty for perjury. The form ends with your printed name, contact address, city, state, ZIP and contact phone.
The Oregon Judicial Department publishes it among its statewide court forms. Its Forms Center states that statewide forms are not available for every circumstance and that local courts may offer additional forms.
Who needs to file Oregon Certificate of Mailing: Modification Response PDF?
The person who mails a copy of a Response in a modification case to the other side completes and signs this certificate. The form is written in the first person ("I certify..."), so the signer is the person who placed the copy in the United States mail.
The recipients you can name on the form are:
- the Petitioner;
- the Respondent;
- the attorney for the Petitioner;
- the attorney for the Respondent.
The form says to check all that apply, so a single certificate can cover more than one recipient, each at the address you write on the form.
The form is for mailing a copy of the Response through the United States mail. It does not describe any other method of delivery. The OJD Forms Center notes that court staff cannot give legal advice, including telling you which form to choose, so if you are unsure whether this certificate fits your filing, check the court rules linked from the Forms Center or the Self-Help Center.
When to file Oregon Certificate of Mailing: Modification Response PDF
You complete the Certificate of Mailing once a true copy of the Response has been placed in the United States mail. The date you enter must be the date of that mailing, because the form certifies that "on (date)" you placed the copy in the mail.
The form prints no separate deadline of its own. It accompanies the Response it certifies, so its timing follows the mailing of that Response in your case. Have the case number, the names of the Petitioner and Respondent and the address of each recipient ready before you fill it in.
How to fill out Oregon Certificate of Mailing: Modification Response PDF
Enter the county and case number
In the heading, write the county of the circuit court after "For the County of" and enter the Case No of your case.
Name the Petitioner and Respondent
Write the names of the Petitioner and the Respondent in the case caption, as they appear in your case.
Enter the date of mailing
In the certification, enter the date on which you placed a true copy of the Response in the United States mail.
Check who received the copy
Check Petitioner, Respondent or Attorney for petitioner or respondent, as applicable. Check all that apply.
Write the mailing address
After "at (address):" write the address to which the copy was mailed.
Sign and date the declaration
Read the declaration that the statements are true and are made for use as evidence in court under penalty of perjury. Then enter the date and your signature.
Print your name and contact details
Enter your printed name, contact address, city, state, ZIP and contact phone in the lines at the bottom of the form.
Review and download the completed PDF
Check that the date, recipients and addresses match what was actually mailed. Download or print the completed PDF from FillingPDF and deliver it as described under How to submit.
How to submit Oregon Certificate of Mailing: Modification Response PDF
The form itself prints no mailing address, portal or other channel, so it goes to the circuit court for the county named in its heading, together with the case it belongs to. Confirm the court's filing method with that court.
- Statewide acceptance: the OJD Forms Center says any form on its site will be accepted in all circuit courts.
- Interactive forms: the Forms Center says interactive forms (iForms) are available for some filings, can be electronically filed and automatically complete all the forms you need. The Center does not say whether this certificate is part of an iForm.
- Local courts: additional forms may be available through local courts.
- Help: court staff cannot give legal advice, including which form to choose.
Keep a copy of the signed certificate for your records. FillingPDF lets you fill out and download the PDF; submission follows the court's channels described above.
Common mistakes to avoid
- Entering a date other than the day the true copy of the Response was actually placed in the United States mail.
- Leaving the Petitioner, Respondent and attorney boxes unchecked, or checking only one when the copy was mailed to more than one recipient (the form says check all that apply).
- Omitting the address at which each recipient was mailed the Response.
- Leaving out the county in the heading or the case number, so the certificate cannot be matched to the case.
- Signing without printing your name, or leaving out your contact address, city, state, ZIP or contact phone.
- Signing the perjury declaration for a mailing that has not yet happened; the form says the statements are made for use as evidence in court.
- Using this certificate for a method of delivery other than the United States mail, which is the only method the form certifies.
Frequently asked questions
What is a certificate of mailing in an Oregon modification case?
It is the Oregon Judicial Department form on which you certify that a true copy of the Response was placed in the United States mail. You enter the mailing date and recipients, then sign a declaration made under penalty of perjury.
Who signs the Oregon Certificate of Mailing?
The person who mailed the Response signs. The form is written as "I certify," and it asks for the signer's date, signature, printed name, contact address, city, state, ZIP and contact phone.
Can I list more than one person on the certificate of mailing?
Yes. The form says to check all that apply among Petitioner, Respondent and the attorney for either one. Write the address where the copy was mailed on the line after "at (address):".
What does the penalty of perjury statement mean on this form?
By signing, you declare that the statements are true to the best of your knowledge and belief, that they are made for use as evidence in court and that you are subject to penalty for perjury. Enter only a mailing that actually took place.
Is the Oregon Certificate of Mailing accepted in every county?
The OJD Forms Center says any form listed on its site is accepted in all circuit courts. It also says local courts may have additional forms, so check with your court if it asks for something different.
Can I fill out the Oregon Certificate of Mailing online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the form with the court; you deliver it through the court's channels.
Can court staff tell me whether I need this form?
No. The OJD Forms Center says court staff cannot give legal advice, which includes telling you which form to choose. It points to its Self-Help Center for what forms you may need.
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