Oregon Certificate of Service (ORCP 7D(2)): Form and PDF

The Certificate of Service is the Oregon circuit court form on which the person who served the Petition, Claim, or Complaint and Summons declares, under penalty of perjury, how, when and where the documents were delivered to the party, citing ORCP 7D(2).

The Oregon Judicial Department (OJD) publishes it as a statewide form. Its Forms Center states that any form listed there is accepted in all circuit courts, although statewide forms do not exist for every circumstance and local courts may offer additional ones.

The form has one section for each way of serving the documents:

• (a) Personal Service, delivery in person to the plaintiff or defendant.
• (b) Substitute Service, delivery to the party's address, left with a person age 14 or older who lives there.
• (c) Office Service, delivery to the party's office during normal working hours, left with a person apparently in charge.
• (d) Service by Mail, Return Receipt Requested, two true copies mailed, one by first class mail and the other by certified or registered mail, Return Receipt Requested, or by express mail.

Substitute and office service each have an extra section for the follow-up mailing required by ORCP 7D(2)(b) and 7D(2)(c). If someone other than the server did that mailing, that person completes a separate Certificate of Service Mailing instead. The page count and revision printed on the form are Page 1 of 2 and Feb 2022.

The person who actually served the documents completes and signs this form. According to the declaration printed on it, that person must be a resident of a state, a competent person 18 years of age or older, and not a party to or lawyer in the case. A party or an attorney in the case therefore cannot be the server who signs it.

Other points the form states:

• The server certifies that the person served is the person named on the form, and states whether that person is the plaintiff or the defendant.
• A server who is not a sheriff or sheriff's deputy must also give an address and phone number. A sheriff or deputy does not.
• The follow-up mailing section for substitute or office service is completed only if the server also did that mailing. If another person mailed the documents, that person completes a separate Certificate of Service Mailing.
• The server signs once, at the bottom of page 2, for whichever method (a, b, c or d) was used.

Court staff cannot tell you which form to choose, so confirm with the court or the Self-Help Center linked from the Forms Center if you are unsure this is the form for your case.

Complete the Certificate of Service after the documents have been served, because it records the date and time of service and, where it applies, the date of the follow-up mailing. For service by mail, the date you deposited the two copies with the U.S. Postal Service goes on the form, and if you mailed with Return Receipt Requested the return receipt must be attached to the certificate.

The form prints no filing deadline of its own. Timing rules for serving and proving service come from ORCP 7D(2) and from the court handling your case; the OJD Forms Center links to the court rules.

The form names no filing channel, address or portal, so submission follows the instructions of the circuit court that has your case.

• Which court: the form is headed "In the Circuit Court of the State of Oregon for the County of" and carries your Case No, so it belongs with that case.
• Statewide form: the OJD Forms Center says forms on its site are accepted in all circuit courts; a local court may also publish its own forms.
• Attachments: if you served by mail with Return Receipt Requested, attach the return receipt to the certificate. If another person did the follow-up mailing, that person's separate Certificate of Service Mailing goes with it.
• Questions: court staff cannot give legal advice, including which form to choose.

FillingPDF lets you fill out and download the PDF; submission follows the channels of the court handling your case.