The Application for Property Certificate (form P_025_F) is the form the City of Philadelphia Department of Licenses and Inspections uses to request a Real Estate Sales Certificate for a property in the city. Owners, real estate professionals and others connected to a property use it, one application for each unit. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The form carries the notice "DO NOT MAIL THIS APPLICATION", and the city's Property Sales Certification page is where the agency publishes it.
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What is P_025_F?
The Application for Property Certificate (form P_025_F) is the City of Philadelphia Department of Licenses and Inspections form used to obtain a Real Estate Sales Certificate for a property in the city of Philadelphia, which the city's page also calls a Property Sales Certification.
The city's page states the reason the certificate exists: to sell a property in Philadelphia, you must get a Property Sales Certification. The application identifies the property and the unit, the applicant and how the applicant is connected to the property, the current deeded owner, and the type of certification requested.
The form asks for the existing use of the property in one of three categories: Single-Family, Two-Family, or Other. Anything other than a one- or two-family dwelling must be marked Other. The form lists mixed-use buildings, residential and commercial condominiums, planned unit developments and cooperatives as examples of Other.
The application ends with a declaration and signature. Page 1 of 1 is printed as P_025_F, and the top of the form has a Job Number box marked for office use only.
Who needs to file P_025_F?
The application is used by anyone who needs a Real Estate Sales Certificate for a property in the city of Philadelphia. The form asks you to say how you are associated with the property by marking one of three options: Property Owner, Real Estate Professional or Other. The form explains that real estate professionals include agents, brokers and title companies.
If someone other than the owner applies, the declaration has the applicant certify that the owner has authorized the application and that the owner will be made aware of all conditions of the permit before the applicant accepts it.
Limits stated on the form:
- Do not list multiple units on a single application. Each unit needs its own submission on a separate sheet.
- Where a property has multiple parcels with different owners, attach a supplementary sheet.
- The form is for properties in the city of Philadelphia.
When to file P_025_F
Apply when you need the certificate to sell a property in Philadelphia. The city's Property Sales Certification page says that you must get the certification to sell a property, so the application belongs to the sale process. The form prints no filing deadline of its own. If ownership of the property changed recently, have the supporting document (a deed, a settlement sheet or an agreement of sale) ready when you apply, because the form says it will be required.
Documents you need
- Documentation of a recent change of ownership, such as a deed, a settlement sheet or an agreement of sale: required when the property recently changed owners.
- A supplementary sheet, when the application covers multiple parcels that have different owners.
- A separate application sheet for each unit: the form says not to list multiple units on a single application.
How to fill out P_025_F
Read the notice at the top
The form is marked DO NOT MAIL THIS APPLICATION and shows a Job Number box for office use only. Leave that box empty.
Enter the property address
In section 1, write the address of the property and the unit number or other identifier if one applies. Use one application for each unit.
Select how you relate to the property
In section 2, mark Property Owner, Real Estate Professional or Other. Agents, brokers and title companies count as real estate professionals.
Enter your applicant contact details
In section 2, enter your name, company, address, email and phone.
Enter the current property owner
In section 3, give the name, address, email and phone of the deeded owner. If there are multiple parcels with different owners, attach a supplementary sheet.
Prepare ownership change documents
If ownership changed recently, have a deed, a settlement sheet or an agreement of sale ready, as the form says documentation will be required.
Choose the type of certification
In section 4, mark Single-Family, Two-Family or Other. Choose Other for anything beyond a one- or two-family dwelling and describe it on the line provided.
Read the declaration
The declaration certifies that the statements are true, that the Building Code and other City ordinances will be complied with, and that you are authorized by the owner to apply.
Sign and date the application
Sign on the Applicant Signature line and enter the date in the three date spaces.
Review and download the completed PDF
Check the address, unit, owner details and type of certification, then download or print the completed PDF from FillingPDF and follow the agency's instructions for delivery.
How to submit P_025_F
The form does not name a submission channel. It carries the notice DO NOT MAIL THIS APPLICATION, so do not send the completed PDF by post. The City of Philadelphia publishes the application on its Property Sales Certification page, https://www.phila.gov/documents/property-sales-certification-information/, which says to use the application on that page to apply for the certificate. Check that page, or contact the Department of Licenses and Inspections, for the current way to deliver the application and any attachments. Leave the Job Number box blank: it is for office use only. FillingPDF lets you fill out and download the PDF; submission follows the agency's channels.
Common mistakes to avoid
- Mailing the completed application, when the form is marked DO NOT MAIL THIS APPLICATION.
- Listing several units on one application instead of making individual submissions on separate sheets.
- Marking Single-Family or Two-Family for a mixed-use building, condominium, planned unit development or cooperative, which must be marked Other.
- Leaving out the deed, settlement sheet or agreement of sale after a recent change of ownership.
- Not attaching a supplementary sheet when multiple parcels have different owners.
- Writing in the Job Number box, which is for office use only.
- Signing as the applicant without the owner's authorization, which the declaration certifies.
- Signing and dating the declaration with statements you know are false; the form cites 18 Pa. C.S. § 4904 penalties.
Frequently asked questions
What is the Application for Property Certificate?
It is the City of Philadelphia form (P_025_F) used to obtain a Real Estate Sales Certificate for a property in the city. The city's page also calls this certificate a Property Sales Certification and says you must have it to sell a property in Philadelphia.
Can I mail the Philadelphia property certificate application?
No. The form is marked DO NOT MAIL THIS APPLICATION at the top. It names no other channel, so use the city's Property Sales Certification page or the Department of Licenses and Inspections to confirm how to deliver it.
Can I list more than one unit on the same application?
No. The form says not to list multiple units on a single application. Make individual submissions on separate sheets, one for each unit, and note any unit number or identifier clearly in section 1.
Which type of certification do I choose for a condo or mixed-use building?
Choose Other. The form says anything other than a one- or two-family dwelling must be marked Other, and it lists mixed-use buildings, residential and commercial condominiums, planned unit developments and cooperatives as examples.
What documents do I need if the property was recently sold?
If ownership changed recently, the form says documentation such as a deed, a settlement sheet or an agreement of sale will be required. If multiple parcels have different owners, attach a supplementary sheet.
Can a real estate agent or title company apply for the certificate?
Yes. The form has an applicant section for owners, real estate professionals (agents, brokers and title companies) and others. A person applying for the owner certifies in the declaration that the owner authorized the application.
Can I fill out this application online on FillingPDF?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service: it does not submit the application or issue the certificate, and delivery follows the City of Philadelphia's instructions.
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