Form 403, Certificate of Correction for a Limited Liability Company, is the certificate of correction that a Rhode Island limited liability company (LLC) files with the Rhode Island Department of State, Business Services Division, to correct a document it has already filed. It addresses a typographical error, an error of transcription or other technical error, or a defect in the execution of that document. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form and its filing instructions are published by the Business Services Division.
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What is 403?
Form 403, Certificate of Correction for a Limited Liability Company, is the Rhode Island Department of State, Business Services Division, form that a limited liability company (LLC) uses to correct a typographical error, an error of transcription or other technical error, or a defect in the execution of a document it previously filed.
The form is filed under section 7-16-13 of the General Laws of Rhode Island (RIGL 7-16-13). It identifies the entity by its ID number and name, names the document being corrected, the individual(s) who signed that document and the date it was originally filed, describes the error, and then states the new corrected portion. The entity also affirms, as required by RIGL 7-16-67, that it has paid all fees and taxes. An Authorized Person signs under penalty of perjury.
Rhode Island uses a separate certificate of correction for each type of entity. The Business Services Division's page on updating business information lists Form 403 for LLCs, Form 113 for business corporations and Form 351 for limited partnerships under "Correct an Inaccurate Filing". This page covers the LLC version only.
The Division describes the form as designed to meet minimal statutory filing requirements; it is not a substitute for the advice of an attorney or tax specialist. All filings are public records under RIGL 38-2-1, et seq.
Who needs to file 403?
A Rhode Island limited liability company whose filed document contains a typographical error, an error of transcription or other technical error, or a defect in its execution files Form 403 to correct that document. The form is submitted in the name of the LLC and must be signed and dated by an Authorized Person.
Points to check before you start:
- The form is for an LLC. Business corporations use Certificate of Correction Form 113 and limited partnerships use Form 351, according to the Business Services Division's page on updating business information.
- The entity must be able to state that it has paid all fees and taxes (RIGL 7-16-67); this is item 8 on the form.
- You need the entity's ID number, which the instructions say can be found by looking up the entity in the Corporate Database.
- You need to know which document is being corrected, who signed it and when it was filed.
The same page lists other forms for other updates, such as Articles of Amendment Form 451 to change an LLC's business name, purpose or management structure. Form 403 is the form the Division lists for correcting an inaccurate filing.
When to file 403
File Form 403 when you find a typographical error, an error of transcription or other technical error, or a defect in the execution of a document your LLC has already filed with the Rhode Island Department of State. The form prints no separate deadline for a correction, so it is filed whenever the error is identified and the entity has paid all fees and taxes.
Have the details of the original filing ready before you complete the form: the type of document, the name(s) of the individual(s) who signed it and the date it was originally filed. The Division's instructions give no processing time. They do say that successful filings are not confirmed by mail; see How to submit for how to check your entity record.
Documents you need
- Filing fee payment: a check made payable to RI Department of State when you mail the form, or cash, credit card or check when you pay in person at the Business Services Division.
- A separate attachment for item 6, only if the description of the error does not fit on the form; check the box beside item 6 to indicate an attachment.
- A separate attachment for item 7, only if the new corrected portion of the document does not fit on the form; check the box beside item 7 to indicate an attachment.
- The Filer Contact Information page, completed in full: name, date, entity name, street address, city, state, ZIP code, email address and phone number are all required.
How to fill out 403
Type the entity ID and name
In item 1, enter the Entity ID Number, which you can find by looking up the entity in the Corporate Database. In item 2, enter the name of the limited liability company; the Corporate Database can verify the name.
Identify the document to correct
In item 3, state the document that needs to be corrected.
List who signed that document
In item 4, enter the name of the individual(s) who signed the document being corrected.
Enter the original filing date
In item 5, enter the date the document being corrected was originally filed.
Describe the error
In item 6, state the typographical error, error of transcription or other technical error, or the defect in the execution of the document. Check the box if you attach a separate page.
State the corrected portion
In item 7, write the new corrected portion of the document as it should read. Check the box beside item 7 if the text is on an attachment.
Review the fees and taxes statement
Item 8 states that, as required by RIGL 7-16-67, the entity has paid all fees and taxes. Confirm that this is true for your entity before signing.
Complete the Authorized Person block
Enter the name of the Authorized Person, street address, city/town, state and ZIP code. This person declares under penalty of perjury that the statements, including attachments, are true and correct.
Sign and date the certificate
The Authorized Person must sign and date the form in the Signature of Authorized Person and Date spaces.
Fill in the Filer Contact Information
Complete every field on the last page: name, date, entity name, street address, city, state, ZIP code, email address and phone number. The form says all fields are required.
Review and download the completed PDF
Check that the entries match the original filing and that the form is legible, then download or print the completed PDF from FillingPDF. Assemble the package with the fee payment and submit it through one of the channels described under How to submit.
How to submit 403
The form gives one mailing address, and the fee instructions also describe paying in person at the Business Services Division office.
- By mail: Division of Business Services, 148 W. River Street, Providence, Rhode Island 02904-2615. Pay the filing fee by check made payable to RI Department of State.
- In person: Business Services Division, 148 W. River Street, Ste. 1, Providence, RI 02904. The fee can be paid there by cash, credit card or check.
A filing fee applies. The amount is not repeated here; call (401) 222-3040 for further information. Questions can also go to [email protected], Monday through Friday, 8:30 a.m. to 4:30 p.m.
Type the document: the form says all illegible documents will be rejected. Include the Filer Contact Information page, on which every field is required, so the office can reach you if it needs more information.
Successful filings do not produce a mailed confirmation. To confirm, go to the Division's Corporate Database, enter the entity name or ID number and click "Search", open the entity record, scroll down, select "All Filings" and then "View Filing", and click "PDF" under "View PDF". Filings that cannot be processed are posted online and then returned.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting a handwritten or hard-to-read form; the form states the document should be typed and that all illegible documents will be rejected.
- Leaving the Entity ID Number blank instead of looking it up by the entity's name in the Corporate Database.
- Using Form 403 for a business corporation or a limited partnership; the Division lists Form 113 and Form 351 for those entities.
- Having someone other than an Authorized Person sign, or leaving the signature or date unfilled; the Authorized Person must sign and date the form.
- Adding an attachment for item 6 or item 7 without checking the box that indicates an attachment.
- Omitting the Filer Contact Information page or leaving any of its fields blank; the form says all fields are required.
- Mailing the form with a check made out to the wrong payee; the fee check is payable to RI Department of State.
- Waiting for a mailed confirmation; successful filings do not get one, so check the entity's filings in the Corporate Database.
Frequently asked questions
What is a certificate of correction for an LLC in Rhode Island?
It is Form 403, Certificate of Correction for a Limited Liability Company, filed with the Rhode Island Department of State, Business Services Division. An LLC uses it to correct a typographical error, transcription error, other technical error or defect in execution in a document it already filed.
Who can sign Form 403?
An Authorized Person must sign and date the form. The signature block asks for the person's name and address and includes a declaration, made under penalty of perjury, that the certificate and any attachments are true and correct.
Is there a deadline to file a certificate of correction?
The form prints no separate deadline. You file it when you identify the error in a filed LLC document. Item 8 requires the entity to state that it has paid all fees and taxes, so settle any outstanding amounts first.
Is there a fee to file Form 403, and how do I pay it?
Yes, a filing fee applies. By mail, pay with a check made payable to RI Department of State; in person at 148 W. River Street, Ste. 1, Providence, RI 02904, you can pay by cash, credit card or check. Call (401) 222-3040 for the current amount.
Where do I mail the certificate of correction?
Mail it to Division of Business Services, 148 W. River Street, Providence, Rhode Island 02904-2615. Include the filing fee check and the completed Filer Contact Information page. Questions go to (401) 222-3040 or [email protected].
How do I confirm that my certificate of correction was filed?
Search the Division's Corporate Database by entity name or ID number, open the entity record, select "All Filings" and then "View Filing", and click "PDF". Successful filings are not confirmed by mail; filings that cannot be processed are posted online and returned.
What is the difference between Form 403, Form 113 and Form 351?
They are the Rhode Island certificates of correction for different entity types. The Division lists Form 403 for LLCs, Form 113 for business corporations and Form 351 for limited partnerships as the way to correct an inaccurate filing.
Can I fill out Form 403 online on FillingPDF?
Yes. You can fill out the fillable PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the certificate with the Rhode Island Department of State; you submit it through the Division's channels.
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