RUS Form 675, Certificate of Authority, is the USDA Rural Utilities Service (RUS) form a borrower uses to name the company officers or manager authorized to sign the certification on RUS Form 481 (telecommunications borrowers) or RUS Form 595 (electric borrowers). The president and the secretary of the organization also sign it. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF and its instructions are published by RUS.
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What is RUS Form 675?
RUS Form 675, Certificate of Authority, is the USDA Rural Utilities Service (RUS) form that identifies the company officers and/or manager a borrower has authorized to sign the certification on RUS Form 481 for telecommunications borrowers or RUS Form 595 for electric borrowers.
The form records who is authorized and for which RUS form. You check one box: the RUS Form 481 box signifies a loan, grant, or loan/grant combination administered by the RUS Telecommunications Program, and the RUS Form 595 box signifies one administered by the RUS Electric Program. You then enter the title and typed or printed name of the person being authorized, who signs on the Signature line. The president and the secretary of the organization sign at the bottom, above the borrower's name and the date.
This is not a general corporate "certificate of authority" issued by a state or an insurance regulator. It is a RUS borrower form tied to Form 481 and Form 595, and it is not itself the certification on those forms.
Telecommunications borrowers submit it with a certified copy of the board of directors' resolution; electric borrowers submit one copy of the form.
Who needs to file RUS Form 675?
Borrowers of the USDA Rural Utilities Service use RUS Form 675 when they are authorizing someone to sign the certification on a RUS form.
- Telecommunications borrowers: companies with a loan, grant, or loan/grant combination administered by the RUS Telecommunications Program. The form authorizes signing on RUS Form 481. A certified copy of the board of directors' resolution goes with it.
- Electric borrowers: companies with a loan, grant, or loan/grant combination administered by the RUS Electric Program. The form authorizes signing on RUS Form 595. One copy of the form is submitted.
The person being authorized, such as a company officer or manager, signs the form. The president and the secretary of the organization each sign their own line. Check only the box that matches your program.
When to file RUS Form 675
Submit RUS Form 675 at the time the authorization to sign RUS Form 481 or RUS Form 595 is being made. The instructions print no separate calendar deadline.
Telecommunications borrowers send the form electronically with the closing documents for the award. If changes are needed after closing, the awardee works with the General Field Representative (GFR) to revise the form and submits it with the next Form 481 requesting funds.
Electric borrowers submit one copy of the form when the authorization is made, by mail or by email as described under How to submit.
Documents you need
- Certified copy of the resolution of the board of directors, required with RUS Form 675 for telecommunications borrowers only; electric borrowers submit one copy of the form.
How to fill out RUS Form 675
Enter the borrower's name
In Borrower's Name, enter the complete legal name of the company.
Enter the borrower's address
In Borrower's Address, enter the company's street, city, state and ZIP code.
Select the date
Choose the date from the drop-down menu in the first Date field.
Check your program's box
Check RUS Form 481 if you are a telecommunications borrower (RUS Telecommunications Program), or RUS Form 595 if you are an electric borrower (RUS Electric Program).
Enter the authorized person's title
In Title, enter the title of the person being authorized to sign the RUS form you checked.
Type the authorized person's name
In Name (Type or Print), insert the name of the person being authorized to sign that RUS form.
Have the authorized person sign
The person being authorized signs on the Signature line.
Repeat the organization's name
In the second Borrower's Name field, enter the organization's name.
Obtain president and secretary signatures
The president signs on Signature of President and the secretary signs on Signature of Secretary.
Select the closing date
Choose the date from the drop-down menu in the second Date field.
Review and download the PDF
Check that the right program box is marked and every name matches the company's records. Download or print the completed PDF from FillingPDF, add the board resolution if you are a telecommunications borrower, and submit it as described under How to submit.
How to submit RUS Form 675
The channel depends on your program.
- Telecommunications borrowers: the awardee submits the form electronically with the closing documents for the award, together with a certified copy of the board of directors' resolution. After closing, any revised form goes to RUS with the next Form 481 requesting funds, after working with your General Field Representative (GFR).
- Electric borrowers, by mail: send a hard copy to Rural Utilities Service, STOP 1560, Rm 4121-S, 1400 Independence Ave., SW, Washington, DC 20250-1560.
- Electric borrowers, by email: sign and scan the form, then email it to [email protected] with a copy to your GFR.
The instructions give no fee or portal for this form. FillingPDF lets you fill out and download the PDF; submission follows the agency channels above.
Common mistakes to avoid
- Checking the RUS Form 481 box for an electric borrower, or the RUS Form 595 box for a telecommunications borrower; each box matches its own RUS program.
- Entering a short or trade name instead of the complete legal name of the company in the Borrower's Name field.
- Leaving out the title or the typed or printed name of the person being authorized to sign the RUS form.
- Submitting a telecommunications borrower's form without a certified copy of the board of directors' resolution.
- Leaving the Signature of President or Signature of Secretary line blank; each office signs its own line.
- Emailing an electric borrower's scanned form to [email protected] without copying your GFR.
- Revising a telecommunications form after closing without the GFR, instead of working with the GFR and sending it with the next Form 481 requesting funds.
Frequently asked questions
What is a certificate of authority on RUS Form 675?
On RUS Form 675, a certificate of authority is the borrower's statement of who is authorized to sign the certification on RUS Form 481 (telecommunications) or RUS Form 595 (electric). It is signed by the authorized person, the president and the secretary.
Who has to submit RUS Form 675?
Telecommunications and electric borrowers of USDA Rural Utilities Service submit it when authorizing someone to sign RUS Form 481 or RUS Form 595. Check the box for your program: Telecommunications for Form 481, Electric for Form 595.
Do I need a board resolution with RUS Form 675?
Telecommunications borrowers do: a certified copy of the board of directors' resolution and one copy of RUS Form 675 go to RUS. Electric borrowers submit one copy of the form; the instructions list no resolution for them.
Where do I send RUS Form 675 as an electric borrower?
Mail a hard copy to Rural Utilities Service, STOP 1560, Rm 4121-S, 1400 Independence Ave., SW, Washington, DC 20250-1560, or email the signed, scanned form to [email protected] with a copy to your GFR.
How do telecommunications borrowers submit RUS Form 675?
The awardee submits it electronically with the closing documents for the award. If changes are needed after closing, work with your General Field Representative to revise it and send it with the next Form 481 requesting funds.
Who signs RUS Form 675?
Three signatures are called for: the person being authorized signs the Signature line, the president signs Signature of President, and the secretary signs Signature of Secretary. Each date is chosen from a drop-down menu.
Can I fill out RUS Form 675 online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the form to RUS; you send it through the channels for your program.
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