The Application for Transient Vendor License is the form the Davidson County Clerk's Office, Business Tax Division, uses to license a new transient vendor, and it doubles as the report to the County Clerk required by TCA 67-4-710a2. It asks for the business, its owners, the event where the sales or services will take place and the business district. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the Metropolitan Government of Nashville and Davidson County.
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What is Application for Transient Vendor License – Nashville, TN?
The Application for Transient Vendor License (NEW) and Report to the County Clerk is the Davidson County Clerk's Business Tax Division form for a new transient vendor license, reporting the business, its owners and the event, as TCA 67-4-710a2 requires.
The form is headed with the Davidson County Clerk's Office and carries an "For Office Use Only" box for the date, receipt number and business number, which the office completes. The applicant fills in the rest in five blocks:
- Business location and mailing address: advertised business name, physical street address, phone, e-mail, and a separate mailing name and address with home office phone and fax number.
- Owner, owners, or corporate officers: name, address and phone of each.
- Type of business: sales or service, and sole proprietorship, partnership, corporation or LLC.
- Event details: the dates the event begins and ends, the dominant product sold, the location of the event and the name of the event.
- Business district: County (GSD) only, or City (USD) and County (GSD).
The form prints a minimum tax for each district and asks you to pay it with the application. The amounts are on the form itself; they are not repeated here. The form is marked (NEW), so it is the application for a new license. Nothing on it concerns property tax.
Who needs to file Application for Transient Vendor License – Nashville, TN?
Owners or corporate officers of a business that will sell goods or provide services at an event and need a new transient vendor license from the Davidson County Clerk apply with this form. The business may be a sole proprietorship, a partnership, a corporation or an LLC; you check one of those four boxes, and one box for sales or service.
- Every owner signs. The form says all owners must sign and include a photocopy of a driver's license. It provides four signature lines for owners or corporate officers.
- Choose one district. Check County (GSD) only, or City (USD) and County (GSD), depending on where your business will reside.
- New licenses only. The form is titled (NEW). It does not describe a renewal or any other type of license.
The form says to complete all areas before submitting it, so it is for applicants who can give the event dates, event location and event name.
When to file Application for Transient Vendor License – Nashville, TN
File the application when you are applying for a new transient vendor license for an event, before the event whose dates you list. The form asks for the date the event will begin and the date it will end, and it prints no separate deadline or filing window.
Complete every area before you submit it, and send the minimum tax payment with the application, as the form directs. For questions about timing, call the Davidson County Clerk at (615) 862-6254. The County Clerk's page lists office hours of Monday through Friday, 8:00 a.m. to 4:20 p.m., closed Saturday and Sunday.
Documents you need
- A photocopy of the driver's license of every owner; the form says all owners must sign and include one.
- Payment of the minimum tax, as a remittance payable to "Davidson County Clerk" or through the credit card payment form the form mentions.
How to fill out Application for Transient Vendor License – Nashville, TN
Enter the business location
Under Business Location, write the advertised business name, physical street address, city, state and ZIP code, business phone number and your e-mail address. Leave the For Office Use Only box blank.
Enter the mailing address
Under Mailing Address, write the mailing name, mailing address, city, state and ZIP code, home office phone number and fax number.
List the owners or officers
Under Owner, Owners, or Corporate Officers, enter the name, address, city, state, ZIP code and phone of each owner or corporate officer.
Select the type of business
Check one box only for Sales or Service, and one box only for Sole Proprietorship, Partnership, Corporation or LLC.
Describe the event
Enter the date the event will begin and the date it will end, the dominant product sold, the location where the event will take place and the name of the event.
Choose the business district
Check one: County (GSD) only, or City (USD) and County (GSD). Your choice sets the minimum tax printed beside it, which you pay with the application.
Have every owner sign
Each owner or corporate officer signs on a line under Signatures. Prepare a photocopy of each owner's driver's license to go with the form.
Prepare the payment
Make the remittance payable to "Davidson County Clerk", or use the credit card payment form.
Review and download the completed PDF
Check that every area is complete and that only one box is marked in each choice. Download or print the completed PDF from FillingPDF and assemble the package described under How to submit.
How to submit Application for Transient Vendor License – Nashville, TN
The form names one channel: mail to the Davidson County Clerk. Contact numbers are printed beside the address.
- By mail: Davidson County Clerk, P.O. Box 196333, Nashville, TN 37219-6333. Include the signed application with a photocopy of the driver's license of every owner, and the payment.
- Payment: make the remittance payable to "Davidson County Clerk", or use the credit card payment form. Call the office for the minimum tax amount that applies to your district choice.
- Phone and fax printed on the form: (615) 862-6254 and Fax: (615) 880-2690.
- Office location: the County Clerk's page lists the Howard Office Building, 700 President Ronald Reagan Way, Suite 101, Nashville, TN 37210, open Monday through Friday, 8:00 a.m. to 4:20 p.m. The form itself gives only the P.O. box for mailing.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving areas blank; the form says to complete all areas of the document before submitting it.
- Checking both boxes where the form says to check one box only: Sales or Service, or the business type (Sole Proprietorship, Partnership, Corporation or LLC).
- Checking both business district options instead of County (GSD) only or City (USD) and County (GSD).
- Submitting the form without the signature of every owner or without a photocopy of the driver's license, which the form requires for all owners.
- Sending the application without the minimum tax for the district chosen.
- Making the payment out to anyone other than "Davidson County Clerk".
- Writing in the For Office Use Only box (date, receipt number, business number), which the office completes.
- Mailing the application to a street address instead of the P.O. Box 196333 address printed on the form.
Frequently asked questions
What is the Application for Transient Vendor License?
It is the Davidson County Clerk's Business Tax Division form for a new transient vendor license. It reports the business, its owners, the event and the business district to the County Clerk, as TCA 67-4-710a2 requires, and is marked (NEW).
Is this form for Nashville property tax?
No. This form is a transient vendor license application issued by the Business Tax Division of the Davidson County Clerk's Office, and nothing on it concerns property tax. It asks for business, owner and event details and a minimum tax tied to the business district.
Where do I mail the transient vendor license application?
Mail it to Davidson County Clerk, P.O. Box 196333, Nashville, TN 37219-6333. The form prints the phone number (615) 862-6254 and fax (615) 880-2690 beside that address, with no other submission channel.
Who has to sign the application?
All owners must sign. The form has four lines for owners or corporate officers and says every owner must include a photocopy of a driver's license with the application.
How do I pay for the transient vendor license?
Make the remittance payable to "Davidson County Clerk", or use the credit card payment form. The form asks you to pay the minimum tax for the district you check; the amounts are printed on the form, and the County Clerk can confirm them at (615) 862-6254.
What is the difference between County (GSD) and City (USD) and County (GSD)?
They are the two business district choices on the form, and you check only one. Each has its own minimum tax printed beside it. The form does not define the districts, so contact the County Clerk if you are unsure which one applies.
Can I fill out the transient vendor license application online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent, is not affiliated with the Davidson County Clerk and does not file the form; you mail it and your payment through the County Clerk's channels.
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