The Credit Card Payment Form is the Denton County Clerk's form for paying for County Clerk services by credit card: signing it authorizes the merchant, VitalChek, to charge your card. The Recording Division requires it when a mail-in recording is paid by credit card, and its price list names services such as birth certificates, death certificates, assumed name filings and real property recording. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form itself is published by the Denton County Clerk at the official link below.
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What is Credit Card Payment Form – Denton County, TX?
The Credit Card Payment Form is the Denton County Clerk's payment authorization: by signing it, you authorize the merchant, VitalChek, to charge your credit card for services rendered by the County Clerk's office, plus the service fee and card fees the form describes.
The printed title is "County Clerk Credit Card Payment Form". The form collects the date, your name, an optional business name, phone and fax numbers, email and an authorized signature. It also asks for the address where the documents should be sent, the card type, the name as it appears on the card, the card number, the security code, the expiration date and the billing address. A CLERK USE ONLY area, which includes total charges, is completed by the County Clerk's office.
The form carries a price list for four services: birth certificates, death certificates, assumed name filings and abandonments of assumed name, and real property recording. Each is charged with a credit card transaction fee, and the form says other fees may apply depending on the document type and points to the county website for them. A service fee applies to every charge, and a percentage-based charge applies to credit transactions above the threshold printed on the form; the amounts are on the form itself.
The Recording Division maintains the real property records and vital statistics records for Denton County. Its page says that mail-in recordings paid by credit card must use this Credit Card Payment Form. The form pays for a service; it does not record a document or issue a certificate by itself.
Who needs to file Credit Card Payment Form – Denton County, TX?
Anyone who wants to pay a Denton County Clerk charge by credit card uses this form. The clearest case is a person or business sending a document for recording by mail through USPS, FedEx or UPS: the Recording Division page says a credit card payment for a mail-in recording must be made with this form.
The price list printed on the form shows the services it covers:
- birth certificates;
- death certificates, including additional copies requested at the same time;
- assumed name filings and abandonments of assumed name;
- real property recording, including additional pages.
You do not need this form if you pay a mail-in recording another way. The Recording Division page lists business check, money order and cashier's check as acceptable forms of payment for mail-in recordings. Documents submitted through an electronic recording partner go through that partner, which gives its own details.
The form asks for an authorized signature, so the signer should be the person authorized to charge the card. It also asks for the name as it appears on the card and the cardholder's billing address, so the card must be in the name you enter. This is a County Clerk services form: it does not mention property tax payments.
When to file Credit Card Payment Form – Denton County, TX
Submit the form when you pay for a County Clerk service by credit card. For a mail-in recording, that means sending it in the same package as the document you want recorded, because the Recording Division says credit card payment for mail-in recordings must use this form.
The form prints no separate due date or validity period. It is dated by the person completing it (the Date line at the top), so complete it when you are ready to send the request.
If your service has its own requirement, meet it first. The price list says an application for an assumed name or an abandonment of assumed name must be notarized. The card's ZIP code must also match the cardholder's billing address; otherwise, the form warns, the transaction will be declined.
Documents you need
- The document to be recorded, when you pay for a mail-in recording by credit card: send it with the completed form to the Recording Division address.
- A notarized application, when the service is an Assumed Name or an Abandonment of Assumed Name: the form's price list states the application must be notarized.
- The credit card information the form asks for: card type, name as it appears on the card, account number, security code, expiration date (MM/YY) and billing address with ZIP code.
How to fill out Credit Card Payment Form – Denton County, TX
Enter the date and your name
At the top, write the date and your Name. Complete the Business line only if it applies, since the form marks it optional.
Add phone, fax and email
Enter your Phone number and Fax in the formats shown, then your Email address.
Sign in the Authorized Signature line
Sign on the Authorized Signature line. The text beside it explains that you authorize VitalChek to charge your credit card for County Clerk services plus the fees described.
Enter the address for your documents
Under the signature, write the address where the County Clerk should send your documents. Leave the CLERK USE ONLY area, including TOTAL CHARGES, for the clerk's office.
Check your card type
Mark which applies: Master Card, Discover, American Express or Visa.
Enter the cardholder name and number
Write the Name as it appears on Card and the Credit Card Account Number.
Add the security code and expiration
Enter the CVV# from the back of the card and the Exp. Date in the MM/YY format.
Enter the billing address
Fill in the Billing Address, City and ZIP. The ZIP must match the cardholder's billing address or the transaction will be declined.
Check the price list for your service
Compare the services and prices printed on the form with what you are requesting, and visit the county website for additional fees on other document types.
Review, sign and download the PDF
Check every entry against the card and your signature line, then download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit Credit Card Payment Form – Denton County, TX
The Recording Division page names mail as the channel for this form when you pay for a recording by credit card.
- Mail (USPS, FedEx or UPS): send the document for recording and the completed Credit Card Payment Form to: Denton County Clerk, Attn: Recording, 1450 E. McKinney St., Denton, TX 76209.
- Other payment methods: for mail-in recordings the Recording Division also accepts a business check, money order or cashier's check. Use this form only if you pay by credit card.
- Electronic recording: to record electronically you must choose one of the Denton County Clerk's electronic recording partners, which provide their own details. The Recording Division page does not tie this form to that channel.
The form itself prints the County Clerk's office address as 1450 E. McKinney Street - Ste. 1103 - Denton, Texas 76209. It names no fax number, portal or appointment rule for returning it. Fees apply, and the amounts are on the form and on the county website. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Entering a ZIP code that does not match the cardholder's billing address; the form warns that the transaction will be declined.
- Paying a mail-in recording by credit card without this form; the Recording Division page says credit card payments must use it.
- Leaving the Authorized Signature line blank; the signature is what authorizes VitalChek to charge the card.
- Sending an assumed name or abandonment application that is not notarized; the price list says it must be.
- Writing in the CLERK USE ONLY area or the total charges, which the County Clerk's office completes.
- Assuming the price list is the full charge; the form adds a service fee and a credit card transaction fee, and says other fees may apply by document type.
- Not entering the card expiration date in the MM/YY format the form prints.
- Mailing the package to a different address than the one the Recording Division page gives for mail-in recordings.
Frequently asked questions
What is the Denton County Clerk Credit Card Payment Form?
It is the form that authorizes the merchant, VitalChek, to charge your credit card for services rendered by the Denton County Clerk's office, plus a service fee and card fees. Its price list covers birth and death certificates, assumed names and real property recording.
Can I use this form to pay Denton County property tax?
No. This form authorizes charges for services of the Denton County Clerk's office, such as certificates, assumed name filings and recordings. It prints no property tax payment information, so use the channels the county gives for taxes.
Do I have to use this form to pay a mail-in recording by card?
Yes. The Recording Division page says mail-in recordings paid by credit card must use the Credit Card Payment Form. It also accepts a business check, money order or cashier's check, which do not need this form.
Where do I mail the credit card payment form for a recording?
Send it with your document to Denton County Clerk, Attn: Recording, 1450 E. McKinney St., Denton, TX 76209. The Recording Division says documents sent by USPS, FedEx or UPS must go to that address.
Why was my credit card payment declined?
One reason the form gives is a ZIP code that does not match the cardholder's billing address, which causes the transaction to be declined. Check the billing address and ZIP against your card statement before sending.
Are there extra fees besides the prices on the form?
Yes. The form adds a service fee and a credit card transaction fee to each charge, applies a percentage on credit transactions above its stated threshold, and says other fees may apply by document type. See the form and the county website.
Can I fill out the Credit Card Payment Form online?
You can complete the PDF online on FillingPDF and download or print it. FillingPDF is an independent service: it does not charge your card or send the form to the County Clerk, so you submit it through the channels above.
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