The Denton County Clerk Redaction Request Form, printed on the PDF as the Redaction of SSN Request Form, is the form you use to ask the Denton County Clerk to remove your Social Security number (SSN) from a document in the Official Public Record. You complete one form for each document, and the clerk's office verifies your identity before the redaction is made. On this page you can fill out the form online on FillingPDF and download or print the completed PDF. The original PDF is published by Denton County at the official link below.
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What is Denton County Clerk Redaction Request Form?
The Denton County Clerk Redaction Request Form, printed on the PDF as the Redaction of SSN Request Form, is the Denton County Clerk's form for asking that a Social Security number be removed from a document held in the Official Public Record at the County Clerk's Office.
The form cites Government Code Sec. 552.147. Under that authority the redaction removes the first 5 digits of the requestor's Social Security number and leaves the last 4 digits visible in the document on file. It does not delete the document or hide the full number beyond those first five digits.
You must complete a separate form for each document in which you want an SSN redacted. On the form you give the document number, your full name (first, middle, last), the names of the individuals whose SSN is to be redacted, your signature and the date signed.
The lower part of the form, headed "To be completed by clerk," records the type of identification presented, the date the redaction was completed and the clerk's initials in two places. You do not fill in that block.
The form is limited to Social Security numbers. It does not cover other personal information in a record, and the form prints no other use.
Who needs to file Denton County Clerk Redaction Request Form?
Anyone whose Social Security number appears in a document in the Official Public Record of the Denton County Clerk's Office and who wants it removed from that document uses this form. The form's request line is written in the first person: "I request removal of my Social Security Number."
- Parents: the form states that only a parent may request the redaction of a child's SSN on a document, unless the child is of legal age at present.
- Adult children: a child who is of legal age at present is not covered by the parent rule, so the request is made for that person's own number.
- Several people on one document: the form has a line for the names of the individuals whose SSN are to be redacted, so more than one name can be listed for the same document.
Do not use one form for several documents: the form says you must complete it for each document in which you request a redaction. The form names no one else, such as an attorney or other representative, who may sign for the requestor.
When to file Denton County Clerk Redaction Request Form
Use the form whenever you decide that a Social Security number should be removed from a specific document in the Denton County Clerk's Official Public Record. The form prints no deadline, filing window or renewal period, so it can be completed at any time you want the redaction.
Because the form applies to a single document, a person with an SSN in several documents completes one form for each, each with its own document number. If you mail the form, send the photocopy of your driver's license with it so the clerk can verify your identity. The form does not state how long the redaction takes; for status questions, call the Denton County Clerk's main office at 940/349-2012.
Documents you need
- A photocopy of the requestor's driver's license, required only if the form is mailed to the County Clerk's office; the form says the photocopy will be destroyed after verification.
How to fill out Denton County Clerk Redaction Request Form
Get the form and plan one per document
Use a separate form for each document in which you want an SSN redacted. If you print it, use clear black print on white 8 1/2 by 11 inch matte paper.
Enter the document number
On the request line that begins "I request removal of my Social Security Number from the Official Public Record," enter the number of the document on file at the Denton County Clerk's Office.
Enter the requestor's full name
Under Full Name of Requestor, enter your first, middle and last name, printed legibly.
List the individuals whose SSN is redacted
Enter the names of the individuals whose SSN are to be redacted. Only a parent may request the redaction of a child's SSN, unless the child is of legal age at present.
Sign and date the request
The requestor signs on the Signature of Requestor line and enters the Date Signed.
Leave the clerk's block empty
Do not complete "To be completed by clerk." The clerk records the type of identification presented, the date the redaction was completed and initials.
Add your driver's license photocopy if mailing
If you will mail the form to the County Clerk's office, attach a photocopy of the requestor's driver's license.
Review and download the completed PDF
Check the document number, names, signature and date. Download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit Denton County Clerk Redaction Request Form
The form names one channel, mail to the Denton County Clerk, and it also provides a clerk's block that records the type of identification presented.
- By mail: send the completed, signed form to Denton County Clerk, P.O. Box 2187, Denton, Texas 76202-2187. A mailed form must include a photocopy of the requestor's driver's license. The form says the photocopy will be destroyed after verification.
- Identification: the clerk's section of the form records the "Type of Identification Presented," so identification is checked whichever way the request reaches the office.
- Questions: the Denton County Clerk's main office is 940/349-2012, and the form lists www.dentoncounty.com/ccl as the clerk's website.
The form states no fee. Do not fill in the "To be completed by clerk" block. If you print the form, the county's Forms page asks for clear, sharp black print on white 8 1/2 by 11 inch matte paper; blurred or illegible applications will not be accepted. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Using one form for several documents; the form must be completed for each document in which an SSN is to be redacted.
- Mailing the form without a photocopy of the requestor's driver's license, which a mailed request must include.
- Asking to redact a child's SSN when you are not the child's parent and the child is not of legal age at present; only a parent may request it.
- Writing in the "To be completed by clerk" block (type of identification, clerk's initials, date redaction completed).
- Expecting the whole number to disappear; the redaction removes only the first 5 digits and leaves the last 4 visible.
- Printing a form that is blurred or illegible, or on shiny, thermal or other unacceptable paper; the county's Forms page says such applications will not be accepted.
- Leaving out the document number on the request line or the requestor's signature and date signed.
- Writing illegibly when completing by hand; the form instructs you to print legibly.
Frequently asked questions
What is the Denton County Clerk Redaction Request Form used for?
It asks the Denton County Clerk to remove a Social Security number from a document in the Official Public Record. Under Government Code Sec. 552.147, as cited on the form, the first 5 digits are removed and the last 4 stay visible.
Is this a Denton County property tax form?
No. This form only requests redaction of a Social Security number from a document held by the Denton County Clerk's Office. It prints no property tax content, so for property tax questions look to the county's own resources.
Who can request redaction of a child's SSN?
Only a parent may request the redaction of a child's SSN on a document, unless the child is of legal age at present. The form prints this rule beside the line where you list the individuals whose SSN are to be redacted.
Do I need a separate form for each document?
Yes. The form says you must complete it for each document in which you request an SSN to be redacted, and each form carries its own document number on the request line.
What do I send if I mail the redaction request?
Send the completed, signed form with a photocopy of the requestor's driver's license to Denton County Clerk, P.O. Box 2187, Denton, Texas 76202-2187. The form says the photocopy will be destroyed after verification.
Does the redaction remove my entire Social Security number?
No. The redaction removes the first 5 digits and leaves the last 4 digits visible in the document on file, according to the note printed on the form.
Can I fill out the redaction request form online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Denton County and does not file or send the request; you submit it through the County Clerk's channels.
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