Military Discharge Record Request Form – Denton County, TX

The Military Discharge Record Request Form, titled Application for Copy of Military Discharge Record on the printed form, is the Denton County Clerk's application for a regular or certified copy of a military discharge record recorded on or after September 1, 2003.

The form identifies the veteran by full name, date of discharge and date of birth, then identifies the applicant. Item 7 asks the applicant to check the one statement that explains why they may inspect or obtain the record. Two lines then record the identifying information used for the person named in item 5 and the supporting documentation used. The applicant signs and dates the application.

At the top, the form asks for the number of regular copies and the number of certified copies requested. The bottom block is marked Office Use Only and is not completed by the applicant.

The form states the rule behind it: on request and the presentation of proper identification, only the persons listed in item 7 may inspect or obtain a copy of the military discharge record. Some of those persons must also hold certified documentation. The form covers records recorded on or after September 1, 2003, and it is not a property tax, deed or other county recording form.

The persons listed in item 7 of the form may inspect or obtain a copy of a military discharge record. You check the one statement that applies to you:

• the veteran;
• the legal guardian of the veteran (certified documentation required);
• the spouse, child or parent of the veteran;
• the nearest living relative of the veteran, when there is no living spouse, child or parent;
• the personal representative of the estate of the veteran (certified documentation required);
• a person named in an appropriate power of attorney, executed in accordance with Section 490, Chapter XII, Texas Probate Code, by the veteran, the veteran's legal guardian, or the veteran's spouse, child or parent (certified documentation required);
• an employee of another governmental body (employee I.D. required).

A guardian, personal representative or attorney-in-fact acts for the veteran only with the certified documentation the form calls for. Everyone is asked to present proper identification. The form applies to discharge records recorded on or after September 1, 2003.

The form has no deadline of its own: you submit it whenever you need a copy of a military discharge record. It applies to records recorded on or after September 1, 2003, and it states that a copy is available on request with proper identification to the persons listed in item 7. Have the veteran's date of discharge and date of birth ready before you start, and gather any certified documentation or employee I.D. that your item 7 choice requires.

The form prints no mailing address, portal, fee table or office hours, so confirm how the Denton County Clerk accepts the application before you send it. Contact the Clerk through the county's website at https://www.dentoncounty.gov/280/Forms, where the county publishes its forms.

What the form does say:

• Copies are provided on request and on presentation of proper identification.
• Guardians, personal representatives and persons acting under a power of attorney must have certified documentation; employees of another governmental body must have employee I.D.
• The bottom block, Office Use Only, is for the Clerk's staff.

The county's forms page also sets rules for forms you print: they must be clear and sharp, in black print on white paper that is 8 1/2 by 11 inches, with no holes or perforations, at least medium (20 pound) weight and with a matte surface. Thermal, dye-sublimation, special inkjet and other shiny papers are not acceptable, and blurred or illegible applications will not be accepted. FillingPDF lets you fill out and download the PDF; submission follows the Denton County Clerk's channels.