The Property Records Copy Request Form is the Denton County Clerk's form for ordering copies of property records by document number, as plain copies or certified copies. It is addressed to the Recording department of the Denton County Clerk and includes a payment section in which you authorize a card charge through the merchant VitalChek. It is not for birth or death certificates or marriage license requests. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the county publishes the original at the official link.
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What is Property Records Copy Request Form – Denton County?
The Property Records Copy Request Form is the Denton County Clerk form used to order plain or certified copies of recorded property documents identified by document number, with the card payment authorization for the copy charges and a service fee printed on the same page.
The printed title is County Clerk Property Records Copy Request Form. It is addressed to the Denton County Clerk, Department: Recording, and prints a fax number for that department. The requester gives a name, fax and phone number, selects Plain Copies or Certified Copies, lists the document numbers wanted, and writes the address where the documents should be sent.
The lower half is a payment section. By signing the Authorized Signature line, the requester authorizes the merchant VitalChek to charge the account for services rendered by the County Clerk's office, plus a service fee. The form also states that a base percentage is added to larger credit card transactions and that the county website lists additional fees. Certified copies are charged per document plus per page, and plain copies per page. The county, not this page, sets the amounts.
The form carries a warning at the top: it is not to be used for birth or death certificate or marriage license requests. The Clerk's box marked CLERK USE ONLY, with TOTAL CHARGES, is completed by the office.
Who needs to file Property Records Copy Request Form – Denton County?
People who need copies of property records held by the Denton County Clerk's Recording department use this form, provided they have the document number of each record. The form tells you to visit www.dentoncounty.com/recordingsearch to obtain document numbers.
Conditions that come with the form:
- You choose between Plain Copies and Certified Copies; the charges differ for each.
- The payment section asks for credit card details, and the Authorized Signature line authorizes the charge. The cardholder's billing ZIP code must match the card's billing address or the transaction is declined.
- You provide the address where the documents are to be sent.
Do not use this form for birth or death certificates or marriage license requests; the form states this in capital letters at the top. The form does not describe who may sign for someone else, so the person authorizing the card charge signs on the Authorized Signature line.
When to file Property Records Copy Request Form – Denton County
Use the form whenever you need copies of recorded property documents from the Denton County Clerk and already have their document numbers. The form prints no deadline, filing window or expiration date; it carries a Date line at the top for the day you complete it.
Look up the document numbers first, because the form asks for them in the document list, and the county directs you to www.dentoncounty.com/recordingsearch for that. If what you need is a birth or death certificate or a marriage license, this form is the wrong one; the form itself says so. The form states no processing time.
Documents you need
- Document numbers for each record you want copied, written on the Doc. # lines; the form says to get them at www.dentoncounty.com/recordingsearch.
- Credit card details for the Payment Information block: name as it appears on the card, account number, card type, CVV and expiration date.
- Cardholder billing address, city and ZIP code; the ZIP must match the card's billing address or the transaction is declined.
How to fill out Property Records Copy Request Form – Denton County
Enter the date
Write today's date on the Date line at the top. The To line (Denton County Clerk, Department: Recording) and the fax number are already printed.
Complete the From block
Under From, enter your name, your fax number and your phone number. Leave the CLERK USE ONLY box and the TOTAL CHARGES line empty.
Select plain or certified copies
Choose Plain Copies or Certified Copies. The form lists certified copies per document plus per page and plain copies per page.
List the document numbers
Write one document number on each Doc. # line for the records you want. Find the numbers at www.dentoncounty.com/recordingsearch.
Enter the address for delivery
Under Address to send documents, write the full address where the copies should be sent, using the three lines provided.
Enter your card details
In Payment Information, give the name as it appears on the card, the account number, and check MasterCard, Discover, American Express or Visa. Add the CVV and the expiration date.
Enter the billing address
Write the billing address, city and ZIP. The ZIP code must match the cardholder's billing address, or the transaction will be declined.
Sign the authorization
Sign on the Authorized Signature line. This authorizes VitalChek to charge your account for the County Clerk's services plus a service fee.
Review and download the completed PDF
Check the document numbers, delivery address and card details. Download or print the completed PDF from FillingPDF, then send it through the channel described under How to submit.
How to submit Property Records Copy Request Form – Denton County
The form is addressed to the Denton County Clerk, Department: Recording, and the one delivery detail it prints is a fax number: 940/349-2019. It names no mailing address or counter, and it is not completed through the county's recording search website, which is used only to find document numbers.
- Fax: complete the form, sign the Authorized Signature line and send it to the fax number printed on the form, 940/349-2019.
- Payment: fees apply and are paid by credit card in the Payment Information block. The signature authorizes VitalChek to charge the account for the County Clerk's services plus a service fee. Ask the county or see its website for the amounts.
- Delivery of copies: the documents go to the address you write on the form under Address to send documents.
If you print the form, the county's Forms page says it must be clear and sharp, in black print on white 8 1/2 by 11 inch paper of at least medium (20 pound) weight with a matte surface; blurred or illegible applications are not accepted, and thermal, dye-sublimation and other shiny papers are not acceptable. FillingPDF lets you fill out the form online and download or print the completed PDF; submission follows the agency's channels.
Common mistakes to avoid
- Using this form to request a birth or death certificate or a marriage license; the form states it is not to be used for those.
- Entering a billing ZIP code that differs from the cardholder's billing address; the form says the transaction will be declined.
- Leaving the Authorized Signature line blank, although it authorizes VitalChek to charge your account for the Clerk's services plus a service fee.
- Not selecting Plain Copies or Certified Copies, which are charged differently.
- Writing in the CLERK USE ONLY box or the TOTAL CHARGES line, which the Clerk's office completes.
- Leaving out the Address to send documents, so there is no place to send the copies.
- Printing the form on glossy or thermal paper or with blurred print; the county's Forms page says illegible applications are not accepted.
- Guessing document numbers instead of looking them up at www.dentoncounty.com/recordingsearch.
Frequently asked questions
What is the Denton County Property Records Copy Request Form?
It is the Denton County Clerk form for ordering plain or certified copies of property records by document number. It goes to the Clerk's Recording department and includes a credit card authorization, signed on the Authorized Signature line, for the copy charges and a service fee.
Is this the form for Denton County property tax?
No. This form requests copies of property records from the Denton County Clerk's Recording department. It does not deal with tax bills, assessments or tax payments, and nothing on the form refers to them.
Can I use this form for a birth certificate or marriage license?
No. The form states at the top that it is not to be used for birth or death certificate or marriage license requests. It is only for property records copies from the County Clerk.
How do I find the document numbers to list?
The form tells you to visit www.dentoncounty.com/recordingsearch to obtain document numbers. Write one number on each Doc. # line. There is space for five document numbers on the form.
What is the difference between plain and certified copies?
You select one or the other on the form, and they are charged differently: certified copies per document plus per page, and plain copies per page. The form does not define certification; ask the County Clerk's office for the current amounts.
How do I pay for the copies?
By credit card, using the Payment Information section. Your signature authorizes VitalChek to charge the County Clerk's services plus a service fee, and a percentage applies to larger credit card transactions. The billing ZIP must match the card, or the charge is declined.
Where do I send the completed form?
The form is addressed to the Denton County Clerk, Department: Recording, and prints the fax number 940/349-2019. It names no mailing address. The copies are sent to the address you write under Address to send documents.
Can I fill out this form online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not send the form or request copies for you; you submit it through the county's channels.
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