The Application for Death Certificate is the form the Hunt County Clerk's Vital Records office uses to take requests for a certified copy of a death record. It is a two-page package: an application with the record details, applicant details and payment section, and a notarized sworn statement (Affidavit of Personal Knowledge). On FillingPDF you can fill out the form online and download or print the completed PDF; the county publishes the original at huntcounty.net, and you mail the signed, notarized package to the County Clerk yourself.
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What is Application for Death Certificate – Hunt County, TX?
The Application for Death Certificate is the Hunt County Clerk's form for requesting a certified copy of a death certificate from the county's Vital Records office. It combines the request itself with a sworn statement that must be notarized.
Page 1 asks for the full name on the record, the date of death, the place of death (city, county, state), the names of both parents, the applicant's name, address, phone, email, relationship to the person on record and the purpose for obtaining the record. It also carries the number of copies requested, an optional donation line for the Texas Home Visiting Program, the total due and the payment method. The first certified copy and each additional copy are charged at the rates printed on the form.
Page 2 holds the notarized proof of identification. Part I repeats the record details as they appear on the birth/death certificate. Part II gives the applicant's name, relationship and the type and number of the ID accepted by the notary. Part III is the Affidavit of Personal Knowledge, which must be signed in front of a notary public.
An "Office Use Only" block (certificate number, issuing deputy's initials, date processed) is reserved for the County Clerk's staff. The form warns that knowingly making a false statement on it is a felony under Health and Safety Code, Chapter 195, Sec. 195.003.
Who needs to file Application for Death Certificate – Hunt County, TX?
Anyone asking the Hunt County Clerk for a certified copy of a death certificate by mail uses this application. The form asks each applicant to state their relationship to the person named on the record and the purpose for obtaining it, so be ready to describe both.
Conditions printed on the form:
- The applicant must sign the Affidavit of Personal Knowledge (Part III) in the presence of a notary public.
- The applicant must send a photocopy of a current driver's license or other government-issued photo ID.
- An application without the sworn statement and the photo ID will not be processed.
This page covers the mail-in version with the notarized affidavit. It is a Hunt County Clerk vital records form, not a tax or property document. The form does not say who is eligible to receive a certified copy beyond asking for the applicant's relationship, so call the County Clerk at 903-408-4130 if you are unsure whether you qualify.
When to file Application for Death Certificate – Hunt County, TX
The form sets no due date; submit it whenever you need a certified copy of the death record. If you pay by debit or credit card online before mailing, the timing matters: the form says that if the County Clerk's Office does not receive the application within 96 hours after the payment has been submitted, a refund will be processed, and the convenience fee is excluded from that refund. To avoid this, finish the notarized affidavit, assemble the package and mail it right after you pay. If you pay by money order or cashier check, the payment travels in the same envelope and no separate card-payment window applies.
Documents you need
- A photocopy of your current driver's license or other government-issued photo ID; the form requires it and will not process the application without it.
- The sworn statement (Part III, Affidavit of Personal Knowledge), signed by you in the presence of a notary public and completed by the notary with signature, commission expiration, name and address.
- Payment by money order or cashier check, enclosed with a mailed application; the amount is the total due you calculate on page 1 from the rates printed on the form.
- If you paid by debit or credit card online instead: the payment confirmation number issued after payment, entered on the form along with your reference number beginning with E.
How to fill out Application for Death Certificate – Hunt County, TX
Identify the person on record
On page 1, enter the Full Name on Record: first, middle and last name. Add the date of death (month, day and full year) and the place of death (city, county, state).
Enter the parents' names
Fill in Parent 1 and Parent 2 with first name, middle name and maiden last name as they appear on the record.
Enter your applicant information
Under Information about Applicant, enter your full name, mailing address, city, state and ZIP code, phone number and email address.
State relationship and purpose
Write your relationship to the person named on the record and the purpose for obtaining the record.
Enter copies, donation and payment
Enter the Number of Copies Requested, mark the donation line only if you wish to give, and calculate the Total Due from the rates printed on the form. Mark Debit/Credit or Money Order/Cashier Check; for card payment, add your E-reference number and payment confirmation number.
Sign and date the application
Sign on the Signature of Applicant line and enter today's date. Leave the Office Use Only block blank.
Complete Parts I and II
On page 2, Part I, repeat the name, date and place of birth/death, sex and both parents' names as they appear on the certificate. In Part II, enter your name and relationship and the type and number of the ID accepted when notarized.
Sign the affidavit before a notary
In Part III, enter the state and county, your name, address and relationship, then sign in the presence of a notary public. The notary completes the date, signature, commission expiration, name and address, and places the stamp.
Review, download and assemble the package
Check every entry, then download or print the completed PDF from FillingPDF. Add the notarized sworn statement, payment and a photocopy of your photo ID, and mail it as described under How to submit.
How to submit Application for Death Certificate – Hunt County, TX
You submit this application by mail to the Hunt County Clerk; card payment, if you choose it, is made separately online.
- By mail: send the sworn statement, the application, the payment (money order or cashier check) and a photocopy of your valid photo ID to: Hunt County Clerk, Vital Records, PO Box 1316, Greenville TX 75403.
- Card payment: instead of a money order or cashier check, you can pay by debit or credit card online at https://certifiedpayments.net using Bureau Code-6889951. A payment confirmation number is issued after payment is complete. Write on the form a reference number that starts with the letter E followed by the requester's last name (format "E-" plus the name), and enter the payment confirmation number. Mail the application and ID to the same PO Box.
A fee applies; the amounts are printed on the form, and you can confirm them with the County Clerk at 903-408-4130. Do not mail the application without the sworn statement and photo ID, because it will not be processed. FillingPDF lets you fill out and download the PDF; submission follows the County Clerk's channels above.
Common mistakes to avoid
- Mailing the application without the sworn statement or without a photocopy of your photo ID; the form says such an application will not be processed.
- Signing Part III before you meet the notary, when the section must be signed in the presence of a notary public.
- Sending a personal check when the form asks for a money order or cashier check with the mailed application.
- Paying by card online and then letting the application reach the County Clerk more than 96 hours after the payment; a refund is processed instead, without the convenience fee.
- Leaving out the reference number (the letter E plus the requester's last name) or the payment confirmation number when paying by card.
- Writing in the Office Use Only block, which the County Clerk's staff complete.
- Mailing the package to a street address instead of Hunt County Clerk, Vital Records, PO Box 1316, Greenville TX 75403.
- Entering details in Part I that differ from how they appear on the birth/death certificate; the form asks for them as they appear on the record.
Frequently asked questions
What is the Hunt County Application for Death Certificate?
It is the Hunt County Clerk's form for requesting a certified copy of a death certificate through Vital Records. It includes the request, the payment section and a sworn statement (Affidavit of Personal Knowledge) that you sign before a notary public.
Is this a Hunt County property tax form?
No. This is a vital records application issued by the Hunt County Clerk for certified death certificate copies. It has no property tax content, so use it only to request a death record, not for tax matters.
Does the death certificate application have to be notarized?
Yes. Part III, the Affidavit of Personal Knowledge, must be signed in the presence of a notary public, and the form says an application without the sworn statement and photo ID will not be processed.
Where do I mail the Hunt County death certificate application?
Mail it to Hunt County Clerk, Vital Records, PO Box 1316, Greenville TX 75403. Include the sworn statement, the application, payment by money order or cashier check, and a photocopy of your valid photo ID. For questions, call 903-408-4130.
Can I pay for the death certificate by credit card?
Yes. Pay online at https://certifiedpayments.net with Bureau Code-6889951, then enter the payment confirmation number and your E-reference number on the form. Mail the application and ID to the County Clerk; otherwise enclose a money order or cashier check.
What happens if the County Clerk receives my application late after a card payment?
If the County Clerk's Office does not receive the application within 96 hours after the payment has been submitted, a refund will be processed. The convenience fee is excluded from the refund.
What ID do I need to send with the application?
A photocopy of your current driver's license or other government-issued photo ID. The form requires it with every application, and Part II also asks for the type and number of the ID the notary accepted.
Can I fill out the Hunt County death certificate application online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Hunt County and does not file it; you still need the notarized affidavit and must mail the package to the County Clerk.
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