Electronic Copy Requests - Property is the Hunt County Clerk's application for copies of Hunt County official public records, including real property records. You list each document you want, choose plain or certified copies, pay the page fees and send the request by email or mail. On FillingPDF you can fill out the form online and download or print the completed PDF; the Hunt County Clerk publishes the original at huntcounty.net and receives the request through its own channels.
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What is Electronic Copy Requests - Property – Hunt County, TX?
The Hunt County Clerk's Electronic Copy Requests - Property form, printed as APPLICATION FOR COPY OF HUNT COUNTY OFFICIAL PUBLIC RECORDS, is the application used to order plain or certified copies of county official public records, including real property records.
The top of the form is a price and total block with four kinds of copies: certified copies (a per-page charge plus a certification fee for each document), plain copies (per page), plain plat copies and certified plat copies (a rate for a one-page plat and a rate for each additional page). The amounts are printed on the form, and the total due is written in the space provided.
Below that, a table of up to three rows asks for the document number, the document type, the name(s) on the document (the form's example is grantor/grantee) and the number of pages. The bottom of the form collects the requestor's name, telephone number, mailing address, email address, signature and date.
The form states what the clerk's office does not do: it does not search real property records for you. The clerks are recorders, not qualified examiners of the Official Public Records, so you find the document details yourself on the county website at www.huntcounty.net under Quick links: Records Search/Real Property Records. The form also says certified copies can only be sent by mail.
Who needs to file Electronic Copy Requests - Property – Hunt County, TX?
Anyone who wants copies of Hunt County official public records, including real property records, files this application with the Hunt County Clerk. The requestor signs it and gives a name, telephone number, mailing address and email address.
You should have the document details ready before you start. The County Clerk's employees do not search real property records for requestors, so you need the document number, document type and the names on the document, which you can look up on the county website under Records Search/Real Property Records.
Choose the copy type that matches your need: plain copies, or certified copies, which are charged a certification fee for each document and can only be sent by mail. Plat copies have their own plain and certified lines.
This form is a request for copies of records. It does not mention property tax bills, appraisals or tax payments.
When to file Electronic Copy Requests - Property – Hunt County, TX
The form sets no due date: submit it whenever you need copies of the records listed. The one timing rule concerns card payments. If you pay by debit or credit card for a fax or email request and the County Clerk's Office does not receive the application within 48 hours after the payment has been submitted, a refund will be processed; the convenience fee is excluded from that refund. Complete the application first, pay online, then send the request promptly with your reference number and payment confirmation number on it.
Documents you need
- A self-addressed, stamped envelope, only if you mail the request to the Hunt County Clerk.
- Payment for the copies: cash, money order or cashier check; a personal check only in person; credit card with a convenience fee.
- For debit or credit card payment of a fax or email request: the reference number (E- plus the requestor's last name) and the Payment Confirmation # issued after online payment.
How to fill out Electronic Copy Requests - Property – Hunt County, TX
Find your document details first
The clerk's office does not search real property records for you. Look up the document number, type and names on the county website at www.huntcounty.net under Quick links: Records Search/Real Property Records.
Enter the number of copies
Write the quantity next to each copy type you need: Certified Copies Requested, Plain Copies Requested, Plat Copies-Plain or Plat Copies-Certified. Leave the lines you do not need blank.
Figure the Total Due
Use the rates printed on each line, including the certification fee per document for certified copies and the plat rates for additional pages, and enter the result in each amount space and in Total Due.
List each document requested
In the table, enter the Document Number, Document Type, the Name(s) (for example grantor/grantee) and the Number of Pages. Print clearly; the table has room for three documents.
Add card payment references if needed
If paying by debit or credit card, enter your Reference # as E- followed by the requestor's last name, and the Payment Confirmation # issued after online payment is complete.
Enter the requestor's information
Fill in Requestor's Name, Requestor's Telephone#, Requestor's Mailing Address and Requestor's Email Address.
Sign and date the request
Add Requestor's Signature and the Date at the bottom of the form.
Review, download and send
Check the totals, the document details and the payment references, then download or print the completed PDF from FillingPDF and send it by email or mail as described under How to submit.
How to submit Electronic Copy Requests - Property – Hunt County, TX
You can send the application to the Hunt County Clerk by email or by mail, and pay by the methods the form lists.
- Email: send the completed request to [email protected].
- Mail: use the Hunt County Clerk address printed at the top of the form, PO Box 1316, Greenville TX 75403. Include a self-addressed, stamped envelope. Personal checks are not accepted by mail.
- Payment: cash, money order or cashier check are accepted. A personal check is accepted in person only. Credit card payment carries a convenience fee.
- Card payment for a fax or email request: pay online at https://certifiedpayments.net with Bureau Code-6889951. Enter the reference number E- followed by the requestor's last name at the time of payment, then write the reference number and the Payment Confirmation # on the form. The confirmation is issued after payment is complete.
Certified copies can only be sent by mail. If the office does not receive the application within 48 hours after a card payment, a refund is processed, excluding the convenience fee. The form lists 903-408-4130 and a fax number, 903-408-4287, for the office. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Mailing a personal check; the form says personal checks are not accepted by mail and are taken in person only.
- Mailing the request without a self-addressed, stamped envelope.
- Expecting certified copies by email or fax; the form says certified copies can only be sent by mail.
- Expecting County Clerk employees to find the record; the form says real property record searches are not offered by the office.
- Paying by card without entering the reference number E- plus the requestor's last name at payment, or leaving the Payment Confirmation # blank.
- Paying by card and not getting the application to the office within 48 hours; a refund is then processed, minus the convenience fee.
- Sending the request unsigned or without a date, mailing address or email address.
- Leaving the Total Due blank or counting certified copies without the per-document certification fee.
Frequently asked questions
Is this the Hunt County property tax form?
No. This is the Hunt County Clerk's application for copies of official public records, including real property records. The form does not cover property tax bills or payments, so use it only to order copies of recorded documents.
How do I request copies of Hunt County real property records?
Complete the Application for Copy of Hunt County Official Public Records, listing each document by number, type, names and pages, and send it to the County Clerk by email at [email protected] or by mail with payment.
Can the County Clerk's office search for my document?
No. The form says the clerks are recorders, not qualified examiners, and real property record searches are not offered by employees. You can search from any computer at www.huntcounty.net under Quick links: Records Search/Real Property Records.
Can I get certified copies by email?
No. The form states that certified copies can only be sent by mail. Plan to provide a mailing address and, if you mail your request, a self-addressed, stamped envelope.
How do I pay for copies from the Hunt County Clerk?
Accepted methods are cash, money order, cashier check and credit card (a convenience fee applies). Checks are accepted in person only; personal checks are not accepted by mail. Card payment for email or fax requests is made online at https://certifiedpayments.net.
What do I enter as the reference number when paying by card?
Enter the letters E- followed by the requestor's last name when you pay online. After payment you receive a Payment Confirmation number; write both the reference number and the confirmation number on the form.
What happens if the office does not get my application after I pay by card?
If the County Clerk's Office does not receive the application within 48 hours after the payment has been submitted, a refund is processed. The convenience fee is excluded from the refund.
Can I fill out the Hunt County copy request online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF does not send the request to the County Clerk; you submit it yourself by email or mail.
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