Form 00-812, the Irrevocable Letter of Credit, is a form letter addressed to the Texas Comptroller of Public Accounts, in which a financial institution issues an irrevocable letter of credit in the Comptroller's favor for the account of a named taxpayer. You check the tax or fee the letter relates to, and the institution's officer and the taxpayer information complete the rest. On this page you can fill out the irrevocable letter of credit online on FillingPDF and download or print the completed PDF; the form is published by the Comptroller at comptroller.texas.gov.
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What is 00-812?
The Irrevocable Letter of Credit (Form 00-812) is a Texas Comptroller of Public Accounts form letter in which a financial institution commits to honor the Comptroller's drafts at sight, up to a stated aggregate amount, for the account of a named taxpayer.
The letter is addressed to the Comptroller of Public Accounts, 111 E. 17th Street, Austin, TX 78774-0100. It states that the amount is available by the Comptroller's drafts at sight, drawn on the institution named in the letter and bearing the clause "Drawn under letter of credit number ... of ...". Each draft must be accompanied by a "Payment Demand Notice" issued by the Comptroller on the account identified in the letter, and by a copy of the original letter of credit. The letter gives its own expiration date, and the institution engages to honor drafts drawn in compliance with its terms upon presentation at its office. It is subject to the Uniform Customs and Practice for Documentary Credits (2007 revision), International Chamber of Commerce Publication No. 600.
At the top, one box is checked to show which program the letter relates to. The form lists Sales Tax, Cigarette Tax, Tobacco Tax, Customs Broker, Compressed Natural Gas/Liquefied Natural Gas, Gasoline, Diesel Fuel, Mixed Beverage Sales Tax, Mixed Beverage Gross Receipts Tax, Pari-Mutuel Wagering, Sexually Oriented Business Fee, International Fuel Tax Agreement (IFTA) and Texas Petroleum Products Delivery Fee.
The form also notes that you have rights under Chapters 552 and 559, Government Code, to review, request and correct information the Comptroller has on file about you.
Who needs to file 00-812?
The form is completed for a taxpayer whose account is named in the letter, and it is issued by a financial institution. The institution's officer supplies the institution's name, address and FEI number, the officer's name and title, and the officer's signature. The form's last block, headed "Complete the taxpayer information below," asks for the taxpayer's legal entity name, Texas taxpayer number and mailing address.
The checkbox list at the top shows the Comptroller programs the form is used with:
- Sales Tax
- Cigarette Tax and Tobacco Tax
- Gasoline, Diesel Fuel and Compressed Natural Gas/Liquefied Natural Gas
- Mixed Beverage Sales Tax and Mixed Beverage Gross Receipts Tax
- Pari-Mutuel Wagering
- Sexually Oriented Business Fee
- International Fuel Tax Agreement (IFTA)
- Customs Broker
- Texas Petroleum Products Delivery Fee
Check only one. The form says to enter the taxpayer's legal entity name only, not a trade name. The form does not say who must provide a letter of credit or when the Comptroller requires one; ask the Comptroller of Public Accounts about that for your account.
When to file 00-812
The letter is prepared when the financial institution issues it: it carries its own letter of credit number, an issue date and an expiration date, all entered on the form. No separate filing deadline is printed on Form 00-812. The letter stays usable until the date written after "This letter of credit expires on," and the institution engages to honor compliant drafts presented at its office. If a Comptroller requirement sets when a letter of credit is due for your account, the Comptroller's office can tell you; the form itself names no such date.
Documents you need
- A "Payment Demand Notice" issued by the Comptroller on the account identified in the letter, which must accompany each draft drawn under the letter of credit.
- A copy of the original letter of credit, which must also accompany each draft drawn under it.
How to fill out 00-812
Check the tax or fee type
At the top, check one box: Sales Tax, Cigarette Tax, Tobacco Tax, Customs Broker, Compressed Natural Gas/Liquefied Natural Gas, Gasoline, Diesel Fuel, Mixed Beverage Sales Tax, Mixed Beverage Gross Receipts Tax, Pari-Mutuel Wagering, Sexually Oriented Business Fee, International Fuel Tax Agreement (IFTA) or Texas Petroleum Products Delivery Fee.
Enter the letter number and date
Fill in IRREVOCABLE LETTER OF CREDIT NUMBER and the Date beside it. The same number is repeated later in the draft clause.
Name the account
After "for the account of," enter the name of the taxpayer on whose account the letter is issued.
State the aggregate amount
Enter the aggregate dollar amount after "up to an aggregate amount of $." This is the total available by the Comptroller's drafts at sight.
Name the institution drawn on
On the line after "drawn on," enter the institution on which the Comptroller's drafts are drawn.
Complete the draft clause
In the clause "Drawn under letter of credit number ... of ...," enter the letter of credit number and the second blank the form asks for, as printed on the lines.
Enter the expiration date
After "This letter of credit expires on," write the date the letter ends.
Add the institution officer details
Type or print the officer's name and title, then the officer signs on the Officer line. Enter the financial institution's name, FEI number and address.
Complete the taxpayer information
Enter the taxpayer name (legal entity name only), the Texas taxpayer number and the taxpayer mailing address.
Review and download the PDF
Check that the checked box, numbers, amount and dates match across the letter, and that the officer has signed. Download or print the completed PDF from FillingPDF and deliver it as the Comptroller directs.
How to submit 00-812
Form 00-812 is a letter addressed to the Comptroller of Public Accounts, 111 E. 17th Street, Austin, TX 78774-0100. The form prints no mailing instructions, portal, appointment rule or other delivery channel, so confirm how the Comptroller wants the signed letter delivered before you send it.
- Address on the letter: Comptroller of Public Accounts, 111 E. 17th Street, Austin, TX 78774-0100.
- Signature: the financial institution's officer signs where the form shows "Officer" and types or prints the officer's name and title.
- Questions about information on file: the form tells you to contact the State Comptroller's office.
FillingPDF lets you fill out and download the PDF; submission follows the channels the Comptroller's office gives you.
Common mistakes to avoid
- Checking more than one tax or fee box at the top; the form says to check one.
- Entering a trade name instead of the taxpayer's legal entity name, which is the only name the taxpayer block accepts.
- Leaving out the letter of credit number or date, or entering a different number in the clause "Drawn under letter of credit number ...".
- Omitting the aggregate dollar amount or the expiration date, both of which the letter must state.
- Leaving out the name of the institution on which drafts are drawn, which the letter requires before the draft clause.
- Skipping the FEI number or address of the financial institution, or the officer's name and title.
- Leaving the Texas taxpayer number or taxpayer mailing address blank in the taxpayer information block.
- Sending the letter unsigned by the financial institution's officer.
Frequently asked questions
What is an irrevocable letter of credit on Form 00-812?
It is a Texas Comptroller of Public Accounts form letter in which a financial institution issues an irrevocable letter of credit in the Comptroller's favor for a named taxpayer's account, available up to an aggregate amount by the Comptroller's drafts at sight.
Who completes Form 00-812?
A financial institution issues it, and its officer provides the institution's name, FEI number, address, and the officer's name, title and signature. The form's last block also asks for the taxpayer's legal entity name, Texas taxpayer number and mailing address.
Which taxes and fees can the letter of credit relate to?
You check one box at the top: Sales Tax, Cigarette Tax, Tobacco Tax, Customs Broker, CNG/LNG, Gasoline, Diesel Fuel, Mixed Beverage Sales Tax, Mixed Beverage Gross Receipts Tax, Pari-Mutuel Wagering, Sexually Oriented Business Fee, IFTA or Texas Petroleum Products Delivery Fee.
What must accompany a draft drawn under the letter?
Each draft must be accompanied by a "Payment Demand Notice" issued by the Comptroller on the account named in the letter, and by a copy of the original letter of credit. The draft also bears the clause "Drawn under letter of credit number ... of ...".
Does the letter of credit have an expiration date?
Yes. The form has a line after "This letter of credit expires on," where the issuing institution enters the date. The institution engages to honor compliant drafts presented at its office under the letter's terms.
What rules govern the letter of credit?
The form states that the letter is subject to the Uniform Customs and Practice for Documentary Credits (2007 revision), International Chamber of Commerce Publication No. 600.
Where do I send Form 00-812?
The letter is addressed to the Comptroller of Public Accounts, 111 E. 17th Street, Austin, TX 78774-0100. The form prints no delivery channel, so ask the Comptroller's office how it wants the signed letter delivered.
Can I fill out Form 00-812 online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file or send the letter to the Comptroller; delivery follows the Comptroller's channels.
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