Form 50-246, the Dealer’s Motor Vehicle Inventory Tax Statement, is the monthly statement a Texas motor vehicle dealer files with the appraisal district and the county tax assessor-collector, together with the unit property tax on vehicles sold the previous month. It is one of the Parker County property tax forms: this copy is posted by the Parker County Tax Assessor-Collector, and the form itself is issued by the Texas Comptroller of Public Accounts. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the agency.
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What is 50-246?
Form 50-246, Dealer’s Motor Vehicle Inventory Tax Statement, is the monthly statement a motor vehicle dealer files under Tax Code Section 23.122 to report each vehicle sold in the preceding month and to pay with it the unit property tax assigned to those sales.
The form is a Texas Comptroller of Public Accounts form, marked CONFIDENTIAL, and the revision printed on it is 03-17/15. It has five steps: dealer information, the business name and physical address of the business location, the vehicle inventory information for each sale, the total units sold and total sales for the month, and the signature. The copy posted in Parker County carries the contact details of the Tax Assessor-Collector and the Parker County Appraisal District.
The unit property tax is figured sale by sale: the sales price multiplied by the unit property tax factor. The form is filed together with an amount equal to the total unit property tax assigned to all motor vehicles sold in the preceding month.
In Parker County, the Tax Assessor-Collector's office handles auto registration and special inventory tax collections. It does not appraise property; appraisals and assessments come from the Parker County Appraisal District.
The statement is not a rendition. Certain dealers may instead elect to file renditions under Tax Code Chapter 22 rather than the declarations and tax statements of Tax Code Chapter 23, as described under who needs this form.
Who needs to file 50-246?
Dealers of motor vehicles file Form 50-246 under Tax Code Section 23.122. A dealer files a separate statement for each business location and keeps the documentation on the disposition of each vehicle.
A dealer who qualifies may elect to file renditions under Tax Code Chapter 22 instead of declarations and tax statements under Tax Code Chapter 23. Under Tax Code Section 23.121(a)(3), the dealer must meet all of these conditions:
- The dealer does not sell motor vehicles that are self-propelled and designed to transport persons or property on a public highway.
- The dealer meets one of two sales tests. Either sales from the inventory, less sales to dealers, fleet transactions and subsequent sales, were 25 percent or less of total revenue from all sources in the preceding tax year. Or the dealer sold to no one but other dealers in the preceding tax year and estimates that sales for the corresponding 12 months will be 25 percent or less of total revenue.
- The dealer files a declaration of the election with the chief appraiser and the tax collector by Aug. 31 of the preceding tax year, on a form prescribed by the Comptroller.
- The dealer renders its motor vehicle inventory for the current tax year by filing a rendition with the chief appraiser under Tax Code Chapter 22.
A dealer who makes the election must file it every year by Aug. 31 of the preceding tax year, for as long as the dealer meets the legal requirements.
When to file 50-246
File the statement, with the prepayment of taxes, on or before the 10th day of each month, except as provided by Tax Code Section 23.122(g). Each statement covers the motor vehicles sold in the preceding month.
Missing the deadline has stated consequences. A dealer who fails to file a statement as required commits a misdemeanor, and each day of noncompliance is a separate violation. A dealer who fails to file or file on time must also forfeit a penalty for each month or part of a month in which the statement is not filed or timely filed, and a tax lien attaches to the dealer's business personal property to secure that penalty. An owner who fails to remit the unit property tax due pays a percentage penalty on the amount due, plus a second one if the amount is unpaid 10 days after the due date.
Unit property taxes paid on or before Jan. 31 of the year following the date they are due are not delinquent. A dealer electing to file renditions instead must file the election by Aug. 31 of the preceding tax year.
Documents you need
- Appraisal district account number, entered in Step 2; if you do not have one, attach a tax bill or a copy of appraisal or tax office correspondence about your account.
- Separate documentation of the vehicle sale information, in place of filling out Step 3; it must be identified in a way that matches the column headers of the Step 3 table.
- Additional sheets, if the vehicles sold in the month do not fit in the Step 3 table.
- Supporting documentation for the statement; the form says it must be filed with the statement at both the appraisal district and the tax assessor-collector.
How to fill out 50-246
Enter dealer information
In Step 1, write the name of the dealer, the mailing address, city, state and ZIP code, and the phone number with area code. Add the name and title of the person completing the statement.
Identify the business location
In Step 2, enter the name of the business and the physical address of the business location. File a separate statement for each location.
Add account number and GDN
Enter the appraisal district account number if available, or attach a tax bill or copy of appraisal or tax office correspondence. Add the General Distinguishing Number (GDN) and, if you were not in business on Jan. 1, the business start date.
List each vehicle sold
In Step 3, enter one row per motor vehicle sold in the reporting month: date of sale, model year, make, vehicle identification number and purchaser's name. Continue on additional sheets, or attach separate documentation under the same column headers.
Enter the type of sale
Place one code by each sale: MV for motor vehicle inventory, FL for fleet transactions (five or more vehicles to the same person in one calendar year), DL for dealer sales or SS for subsequent sales (dealer-financed sales from your inventory in the same calendar year).
Enter the sales price
Enter the total money paid or to be paid for the vehicle, as it appears as sales price on the Application for Texas Certificate of Title. If that form is not used, enter the equivalent amount.
Figure the unit property tax
Multiply the sales price by the unit property tax factor, which you get from the county tax assessor-collector or appraisal district. For fleet, dealer and subsequent sales not in the inventory, enter $-0-; if no unit property tax is assigned, state the reason.
Total the unit property tax
Enter the page total in the "Total for this page only" box and carry the combined amount to the Total Unit Property Tax line. That is the amount submitted with the statement to the collector.
Complete units and sales totals
In Step 4, enter the number of units sold and the sales amounts for the reporting month in four columns: Motor Vehicle Inventory, Fleet Transactions, Dealer Sales and Subsequent Sales.
Sign and date the statement
In Step 5, sign and date; the form says the signature is required on the last page only. A false statement can be a Class A misdemeanor or a state jail felony under Penal Code Section 37.10.
Review and download the completed PDF
Check the totals against your sales records and keep documentation of each vehicle's disposition. Download or print the completed PDF from FillingPDF and file it as described under How to submit.
How to submit 50-246
File Form 50-246 and all supporting documentation with two offices in the county where the business is located: the appraisal district office and the county tax assessor-collector's office. Do not file it with the Texas Comptroller of Public Accounts.
- Parker County Tax Assessor-Collector: 1112 Santa Fe Dr, Weatherford, TX 76086; phone 817-598-6139. The unit property tax prepayment is submitted with the statement to the collector. The office's page lists cash, checks with valid ID, and Visa or MasterCard as forms of payment; a fee applies to card payments.
- Parker County Appraisal District: 1108 Santa Fe Dr, Weatherford, TX 76086; phone 817-596-0077. Property tax information is also at http://www.parkercad.org.
Call either office for the current unit property tax factor. The form names no mailing, online or appointment channel; contact the offices for how they accept the filing. A directory of appraisal district and tax offices is on the Comptroller's website. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Filing the statement with the Texas Comptroller of Public Accounts; the form says to file it with the appraisal district office and the county tax assessor-collector's office instead.
- Filing one statement for several business locations; a separate statement is required for each business location.
- Filing after the 10th day of the month, or without the prepayment of unit property tax; late or missing statements carry misdemeanor and monthly forfeiture penalties.
- Reporting a fleet, dealer or subsequent sale with a unit property tax other than $-0-, or leaving a blank where no tax is assigned instead of stating the reason.
- Using a sales price different from the one on the Application for Texas Certificate of Title, or not matching it where that form is not used.
- Using the current-year rate for the unit property tax factor; the factor is one-twelfth of the prior year's aggregate tax rate, and the county offices give the current factor.
- Leaving the Step 3 sale type blank instead of entering MV, FL, DL or SS for each sale.
- Not keeping documentation on the disposition of each vehicle after filing.
Frequently asked questions
What is Form 50-246 used for?
Form 50-246 is the Dealer’s Motor Vehicle Inventory Tax Statement. A motor vehicle dealer files it under Tax Code Section 23.122 to report the vehicles sold in the preceding month and to submit the unit property tax assigned to those sales.
When is the dealer motor vehicle inventory tax statement due?
On or before the 10th day of each month, together with the prepayment of taxes, except as provided by Tax Code Section 23.122(g). The statement covers sales made in the preceding month, and a separate statement is needed for each business location.
Where do I file Form 50-246 in Parker County?
File it with both the Parker County Appraisal District, 1108 Santa Fe Dr, Weatherford, TX 76086, and the Parker County Tax Assessor-Collector, 1112 Santa Fe Dr, Weatherford, TX 76086. Do not file it with the Texas Comptroller of Public Accounts.
How do I calculate the unit property tax on Form 50-246?
Multiply each sale's sales price by the unit property tax factor. The factor is the prior year's aggregate tax rate divided by 12; if the rate is per $100 of valuation, divide by $100 first. Ask the tax assessor-collector or appraisal district for the current factor.
What are the sale type codes MV, FL, DL and SS?
MV is a motor vehicle inventory sale, FL a fleet transaction (five or more vehicles to one person in a calendar year), DL a sale to another dealer, and SS a subsequent sale (dealer-financed in the same calendar year). Fleet, dealer and subsequent sales outside the inventory carry $-0- tax.
What happens if I file Form 50-246 late?
Failing to file as required is a misdemeanor, with each day a separate violation. You must also forfeit a penalty for each month or part of a month the statement is late, and a tax lien attaches to your business personal property. Unpaid unit property tax adds percentage penalties.
Can a dealer file a rendition instead of Form 50-246?
Yes, if the dealer meets the conditions of Tax Code Section 23.121(a)(3), including the 25 percent sales test and filing the election with the chief appraiser and tax collector by Aug. 31 of the preceding tax year. The election must be repeated each year.
Does the Parker County Tax Assessor-Collector handle property appraisals?
No. The office handles auto registration and special inventory tax collections, and it does not appraise properties. Appraisals and assessments come from the Parker County Appraisal District, which you can reach at 817-596-0077.
Can I fill out Form 50-246 online on FillingPDF?
You can fill out the form online on FillingPDF and download or print the completed PDF. FillingPDF is an independent service and does not file the statement or accept the tax; you file it with the appraisal district and the tax assessor-collector.
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