The Birth/Death Records Application (Spanish), printed on the form as Solicitud de Certificado de Nacimiento o Defuncion, is the Tarrant County Clerk's Spanish-language request for a certified copy of a birth or death certificate, and it is one of the ways to get a Tarrant County birth certificate. It is meant for people who are eligible to receive the record and who will mail the request, with a notarized affidavit and a copy of their ID, to the County Clerk in Fort Worth. On FillingPDF you can fill out the form online and download or print the completed PDF; the County Clerk publishes the official PDF at the link on this page.
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What is Birth/Death Records Application (Spanish) – Tarrant County, TX?
The Birth/Death Records Application (Spanish), titled Solicitud de Certificado de Nacimiento o Defuncion on the form, is the Tarrant County Clerk's Spanish-language application for certified copies of a Texas birth certificate or death certificate, with an affidavit page that establishes the applicant's eligibility.
The form has a section marked NACIMIENTO (birth) and a section marked DEFUNCION (death); you complete only the one that matches the record you need. Each section asks for the number of copies, the name of the person on the record, the date and place of the event, and the names of the parents. You then give your relationship to that person, a specific reason for the request, and your signature, mailing address and daytime phone number. The form also offers an optional contribution to Texas Home Visiting, a program that promotes healthy early childhood; answering Yes or No is the only action it asks for.
Fees are printed on the form and cited to Health and Safety Code 191.0045. A certified copy has a per-copy price, the death section prices the first copy and additional copies of the same record differently, and a non-refundable search fee applies to every record that is not found. The amounts are on the form itself.
The instructions on the back explain which kind of certificate you receive. A complete reproduction of the original birth record is issued if Tarrant County is the local registrar. An abstract certificate is issued if the birth occurred in another Texas county, and the form warns that an abstract may not be appropriate for a passport. The form is a Spanish version; the instructions page and the affidavit are also in Spanish.
Who needs to file Birth/Death Records Application (Spanish) – Tarrant County, TX?
Eligible applicants use this form to request a certified copy of a birth or death record from the Tarrant County Clerk. The instructions name who may obtain certified copies (citing Texas Administrative Code, Title 25, Rule 181.1 (13)):
- The person named in the record.
- A member of that person's immediate family: parent, child, spouse, sibling, legal guardian or grandparent.
- Anyone else, only by providing a certified copy of a legal document that shows the applicant's direct and tangible interest in the record.
A parent whose name does not appear on the record cannot obtain the child's birth certificate unless a certified copy of a court order naming that person as the parent is provided.
Age of the record also matters. The form states that a birth record is public information once the 75th anniversary of the birth has passed, and a death record once the 25th anniversary of the death has passed, as shown in the record filed with the vital statistics office or local registrar (Government Code 552.115).
Do not use this form for events inside the city limits of Arlington after 1971 or Grapevine after 1973. The Tarrant County vital records office is not the local registrar for those records, and the form tells you to contact the city.
When to file Birth/Death Records Application (Spanish) – Tarrant County, TX
Submit the form whenever you need a certified copy of a birth or death record; no deadline is printed on it. What can change the timing is the age of the record: the form says birth records become public on the 75th anniversary of the birth and death records on the 25th anniversary of the death, and the instructions on the back give the eligibility rules for requesting earlier. For events inside Arlington after 1971 or Grapevine after 1973, contact that city instead of sending this form to the County Clerk. The form states no processing time. A non-refundable search fee applies if the record is not found, so check the names and dates before you mail the request.
Documents you need
- A legible photocopy of valid government-issued photo identification, included with a mailed application; applications without photo ID are not processed.
- The completed affidavit (Declaracion Jurada), with Parts I and II filled in and Part III signed in the presence of a notary public; applications without it are not processed.
- A check or money order payable to MARY LOUISE NICHOLSON, TARRANT COUNTY CLERK, covering the fees printed on the form.
- A certified copy of a court order naming you as the parent, only if you are a parent whose name does not appear on the birth record.
- A certified copy of a legal document showing your direct and tangible interest in the record, only if you are not the person named in the record or immediate family.
How to fill out Birth/Death Records Application (Spanish) – Tarrant County, TX
Choose the birth or death section
Complete only the section marked NACIMIENTO (birth) or DEFUNCION (death), depending on the record you need. Print clearly, as the form asks (POR FAVOR IMPRIMA).
Enter the number of copies
In the section you chose, write the number of certified copies you want on the line labeled Numero de copies. The death section prices the first copy and additional copies of the same record separately; the amounts are on the form.
Enter the person's name
Line 2: write the first name, middle name and last name (Primer Nombre, Segundo Nombre, Apellido) of the person named on the record.
Enter the date and place of the event
Line 3: write the date of birth or death (Fecha de Nacimiento or Fecha de Defuncion), the city or town, the county and the state. The county and state lines are marked for Texas only.
Enter the parents' names
Lines 4 and 5: write first, middle and last names for Padre #1 and Padre #2. For Padre #2, the last name line also asks for the maiden name (Apellido de Soltera).
State your relationship and reason
Write your relationship to the person on the record, then give a specific reason for obtaining the certificate; the form asks you to be specific.
Answer the optional contribution question
Mark Sí (Yes) or No on the optional contribution to promote healthy early childhood (Texas Home Visiting). It is a choice, not a requirement of the application.
Sign and add your contact details
Sign on Firma de Solicitante, then write your mailing address (Direccion de Solicitante) and a daytime phone number (Numero de telefono) where you can be reached.
Complete Parts I and II of the affidavit
On the Declaracion Jurada, write your name, then in Part I the full name of the person on the record and the date of birth or death. In Part II write your name and relationship to that person and the type and number of the accepted ID.
Sign Part III before a notary
Part III must be signed in the presence of a notary public. The notary completes the state, county, name, date and seal in the certificate of acknowledgment.
Review and download the completed PDF
Check names, dates and the number of copies, then download or print the completed PDF from FillingPDF. Add a legible photocopy of your ID and your payment, and submit it as described under How to submit.
How to submit Birth/Death Records Application (Spanish) – Tarrant County, TX
You submit this application by mail to the Tarrant County Clerk; the form names no other channel.
- Mail to: Mary Louise Nicholson, Tarrant County Clerk, 200 Taylor St., Suite 301, Fort Worth, TX 76196.
- What to send: the completed application, the affidavit (Declaracion Jurada) signed before a notary public, a legible photocopy of valid government-issued identification, and payment.
- Payment: a check or money order made payable to MARY LOUISE NICHOLSON, TARRANT COUNTY CLERK. The per-copy and search fee amounts are printed on the form; the search fee is non-refundable for records not found.
The form warns that applications without photo identification and the attached affidavit will not be processed. The instructions also say you must show valid identification issued by the U.S. government. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Mailing the application without photo identification or without the attached affidavit; the form says such applications will not be processed.
- Signing Part III of the affidavit before meeting the notary; the section must be signed in the presence of a notary public.
- Requesting a child's birth certificate as a parent not named on the record without a certified court order naming you as the parent.
- Sending a request to the County Clerk for an event inside Arlington after 1971 or Grapevine after 1973, when the city is the local registrar.
- Assuming the certificate will work for a passport; the form warns that an abstract certificate may not be appropriate for one.
- Writing a vague reason for the request; the form asks you to be specific.
- Entering a birthplace or place of death outside Texas; the county and state lines are marked for Texas only.
- Making the check or money order out to the wrong payee instead of Mary Louise Nicholson, Tarrant County Clerk.
- Expecting a refund of the search fee when the record is not found; the form says it is non-refundable.
Frequently asked questions
How do I get a Tarrant County birth certificate by mail?
Complete the birth section of this application, sign the affidavit before a notary, and mail both with a legible photocopy of valid government-issued photo ID and a check or money order to the Tarrant County Clerk, 200 Taylor St., Suite 301, Fort Worth, TX 76196.
Who can request a certified birth or death certificate from the Tarrant County Clerk?
The person named in the record or an immediate family member: parent, child, spouse, sibling, legal guardian or grandparent. Anyone else must provide a certified copy of a legal document showing a direct and tangible interest in the record.
Does the affidavit have to be notarized?
Yes. Part III of the Declaracion Jurada must be signed in the presence of a notary public. The form states that applications without photo identification and the attached affidavit will not be processed.
Can I get a certificate for a birth in Arlington or Grapevine from the County Clerk?
Not always. The form says the Tarrant County vital records office is not the local registrar for events inside Arlington after 1971 or Grapevine after 1973. Contact the city for those records.
What is the difference between a full certificate and an abstract certificate?
A complete reproduction of the original birth record is issued if Tarrant County is the local registrar. An abstract certificate is issued if the birth occurred in another Texas county, and the form warns it may not be appropriate for a passport.
Is there a fee, and how do I pay it?
Yes. Fees are printed on the form: a per-copy price for certified copies and a non-refundable search fee for records that are not found. Pay with a check or money order payable to MARY LOUISE NICHOLSON, TARRANT COUNTY CLERK.
Can I fill out the Tarrant County birth and death application online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the application; you mail the completed form and attachments to the Tarrant County Clerk.
When does a birth or death record become available to the public?
The form states that a birth record is public information after the 75th anniversary of the birth, and a death record after the 25th anniversary of the death, citing Government Code 552.115.
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