The Prepayment Authorization Form is the Davis County Treasurer's ACH agreement for enrolling in the Davis County Automatic Property Tax Prepayment Program, which withdraws monthly payments toward your property tax from a checking account. It is one of the Davis County property tax forms for owners who want to pay over time instead of in one amount on the November 30 due date. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the Davis County Treasurer publishes the original and receives the signed form by mail or email.
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What is Prepayment Authorization Form – Davis County, UT?
The Prepayment Authorization Form is the Davis County Treasurer's form, titled in the PDF Agreement to Participate in the Davis County Automatic Property Tax Prepayment Program, that authorizes Davis County to withdraw monthly prepayments of real estate property tax from the owner's designated account.
The Davis County Treasurer's Office offers and administers the program as a service to property owners. It lets you pay property tax over a period of time rather than in one large amount at the end of the tax year. The Treasurer's page stresses that the program is for prepaying taxes.
Under the agreement, Davis County withdraws from your account on either the 5th or the 20th of each month, as you choose on the form, from January through September. No withdrawal is made in October, so that all payments appear on the Tax Notice mailed in October. Each payment is one tenth (1/10) of the previous year's property tax on the land serial number you list. If that parcel was not taxed the previous year, you designate an amount based on an estimate. The form also authorizes a withdrawal on November 30 for the balance of tax due.
The Treasurer's page lists this form as the ACH Authorization Form (Property Tax Prepayment Program) and offers two companion forms, the ACH Agreement Termination Form and the ACH Agreement Change Form. The Treasurer also runs a coupon prepayment option that does not use this form.
Who needs to file Prepayment Authorization Form – Davis County, UT?
Owners of real property in Davis County, Utah who want to prepay their property tax by automatic withdrawal from a checking account complete this form and return it to the Davis County Treasurer.
- Enrolling owners: the Treasurer's page says the form must be completed and sent to the Treasurer to enroll in the ACH option.
- Current ACH participants: they receive a Prepayment Authorization Form at the bottom of the Tax Notice instead of a payment stub, to be signed and returned.
- Joint owners: the form has lines for two owners. Additional owners go on a separate document with their names and contact information. If the property is jointly owned, one owner may sign alone only if the account requires only one signature.
- Anyone signing for an owner: the agreement states that the signer is duly authorized and empowered to execute it.
Do not use this form for the coupon prepayment option; for that, contact the Davis County Treasurer, who sends a coupon book. To end or change an existing ACH agreement, the Treasurer's page lists the separate ACH Agreement Termination Form and ACH Agreement Change Form.
When to file Prepayment Authorization Form – Davis County, UT
Enroll by returning the signed form to the Treasurer; the form itself prints no enrollment deadline. Withdrawals then begin in January of the year the taxes are due in November. If you already take part in the ACH option, the form arrives at the bottom of the Tax Notice and, according to the Treasurer's page, must be signed and returned near November 10th. It authorizes the final balance withdrawal on November 30 (or the next business day if that date falls on a weekend or holiday) and starts the next year's prepayments in January. The Tax Notice is mailed in October and shows the final payment and the next year's monthly payment. Property taxes in Davis County are due November 30. The Treasurer states that if the form is not returned timely, penalties and interest are charged under Utah law.
Documents you need
- A voided check, attached where the form says to attach it, to verify the account the county will withdraw from.
- Account verification from your financial institution, which the form accepts in place of a voided check.
- A separate document with names and contact information, only if the property has more owners than the two lines on the form.
How to fill out Prepayment Authorization Form – Davis County, UT
Get the correct form
New enrollees download the Prepayment Authorization Form from the Davis County Treasurer's page. Current ACH participants receive it at the bottom of the Tax Notice.
Enter owner contact details
In the first Owner Name line, enter the owner's name, Telephone # and Email. Use the second line for a second owner.
List any additional owners
The form has room for two owners. If there are more, give their names and contact information on a separate document.
Enter the Land Serial Number
Write the Land Serial Number of the parcel being prepaid. If it was not taxed the previous year, the agreement says you designate an estimated withdrawal amount; call (801) 451-3243 to confirm how to give it.
Enter your bank account information
Under Account Information, enter the Routing Number and Checking Account Number of the account Davis County will withdraw from.
Choose the monthly withdrawal date
Under the designated date for monthly withdrawals, check the box for the 5th or the 20th. Withdrawals run January through September.
Sign and date the agreement
Each signing owner signs and dates beside Owner Signature. One owner may sign alone for jointly owned property only if the account requires only one signature.
Attach account verification
Attach a voided check or account verification from your financial institution where the form says to attach it.
Review and download the completed PDF
Check the Land Serial Number, routing and account numbers, and the withdrawal date. Download or print the completed PDF from FillingPDF and send it as described under How to submit.
How to submit Prepayment Authorization Form – Davis County, UT
You can return the signed form to the Davis County Treasurer by email or by mail.
- Email: scan the completed, signed form and send it to [email protected].
- Mail: send it to the Davis County Treasurer, PO Box 618, Farmington, UT 84025. The form says to return it using the enclosed envelope or by other means.
Before you send it, sign and date it and attach a voided check or account verification from your financial institution, in the space marked on the form. Questions go to the Treasurer's Office at (801) 451-3243. The form names no other channel. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Expecting a withdrawal in October; the agreement says none is processed then so that all payments show on the Tax Notice.
- Sending the form without a voided check or account verification from your financial institution.
- Letting one owner sign for jointly owned property when the account requires more than one signature; one signature is enough only if the account requires only one.
- Listing a third owner on the form instead of on a separate document with name and contact information.
- Not returning the form that comes with the Tax Notice by about November 10th; the Treasurer says penalties and interest follow under Utah law.
- Leaving the 5th or 20th withdrawal box unchecked.
- Using this form to cancel or change an existing agreement; the Treasurer lists a separate ACH Agreement Termination Form and ACH Agreement Change Form.
- Not keeping enough funds in the account; the county may terminate the agreement if funds are insufficient for a monthly payment or the final balance.
Frequently asked questions
What is the Davis County Prepayment Authorization Form?
It is the Davis County Treasurer's agreement authorizing automatic withdrawals from your checking account to prepay property tax. The PDF is titled Agreement to Participate in the Davis County Automatic Property Tax Prepayment Program, and it also authorizes the final balance withdrawal on November 30.
When does Davis County take the ACH prepayments?
On the 5th or the 20th of each month, whichever you check, from January through September, or the next business day if that date is a weekend or holiday. No withdrawal is made in October. The balance of tax due is withdrawn on November 30, or the next business day.
How is the monthly prepayment amount figured?
Each payment is one tenth (1/10) of the previous year's property tax on your land serial number; the Treasurer's page adds that it is rounded to the nearest dollar and there are nine payments. If the parcel was not taxed the previous year, you designate an amount based on an estimate.
Where do I send the Prepayment Authorization Form?
Scan and email it to [email protected], or mail it to the Davis County Treasurer, PO Box 618, Farmington, UT 84025. Sign and date it and include a voided check or account verification. Questions go to the Treasurer's Office at (801) 451-3243.
Do I need to attach a voided check?
You must attach either a voided check or account verification from your financial institution; the form has a marked space for it. Either one lets the county confirm the routing and checking account numbers you wrote on the form.
How do I cancel the Davis County ACH prepayment agreement?
Send Davis County a written notice of termination at the address on the form. The agreement ends ten calendar days after the county receives it. The Treasurer's page lists an ACH Agreement Termination Form. The county can also end it, for example for insufficient funds or a change of ownership.
When must I return the form that comes with my tax notice?
The Treasurer's page says to sign and return it near November 10th. Property taxes are due November 30, and the Treasurer states that penalties and interest apply under Utah law if the form is not returned timely.
What is the difference between the ACH option and the coupon option?
The ACH option withdraws payments automatically on the 5th or 20th and needs this form. The coupon option has the Treasurer send a coupon book with nine coupons due on the 5th of each month, January through September, and you pay each one yourself.
Can I fill out the Prepayment Authorization Form online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not affiliated with Davis County, and it does not submit the form; you send it to the Treasurer by email or mail.
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