The Alternative Rate for VA Defense Force Form is the Loudoun County Commissioner of the Revenue's request for a separate personal property tax rate on one motor vehicle used by a uniformed member of the Virginia Defense Force. It is one of the Loudoun County property tax forms handled by the Commissioner's office, and it is due by January 31. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the county publishes the original at loudoun.gov.
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What is Alternative Rate for VA Defense Force Form – Loudoun County, VA?
The Alternative Rate for VA Defense Force Form is the Loudoun County Commissioner of the Revenue's form for uniformed members of the Virginia Defense Force to request the alternative personal property tax rate on one motor vehicle.
The printed title of the form is Loudoun County Personal Property Alternative Tax Rate for Uniformed Members of the Virginia Defense Force. It applies to one motor vehicle (a car, truck or motorcycle) that the member owns or leases and regularly uses to respond to official duties. The form cites Code of Virginia §58.1-3506 A, which permits Loudoun County to tax one motor vehicle owned or leased by a uniformed member of the Virginia Defense Force at a separate rate.
Only one vehicle per year may receive the alternative rate. Once a vehicle has been selected, another vehicle cannot be selected until January 1 of the following year. A vehicle co-owned by the member and a spouse or other individuals may receive the rate, but a vehicle titled to a business does not qualify.
The form collects the owner and co-owner details, the vehicle's identifying information and a signed declaration. The rate itself is granted on the strength of a certification from the Adjutant General of the Department of Military Affairs, which accompanies the form.
Who needs to file Alternative Rate for VA Defense Force Form – Loudoun County, VA?
Uniformed members of the Virginia Defense Force who regularly use a motor vehicle to respond to their official duties use this form to request the alternative rate for that vehicle.
Conditions printed on the form:
- The vehicle must be owned or leased by the member on January 1 of the taxable year.
- If the vehicle is leased, the member must be responsible for paying the property tax on it.
- Only one vehicle (car, truck or motorcycle) per year may receive the alternative rate.
- A vehicle co-owned by the member and a spouse or other individuals may qualify; the form has a line for a co-owner.
- A vehicle titled to a business does not qualify.
The form does not describe any representative who may file for the member. The Commissioner of the Revenue's office answers questions at 703-777-0260 or [email protected].
When to file Alternative Rate for VA Defense Force Form – Loudoun County, VA
Submit the form and the Adjutant General's certification by January 31 of each year. The vehicle must have been owned or leased by the member on January 1 of the taxable year.
Mailed forms must bear a USPS postmark dated no later than January 31. The Commissioner may accept a certification after the January 31 deadline, at his discretion, if there is good cause and no fault on the part of the member.
Because only one vehicle may receive the rate per year, and a chosen vehicle cannot be changed until January 1 of the following year, decide which vehicle to list before you submit.
Documents you need
- Certification from the Adjutant General of the Department of Military Affairs identifying you as a uniformed member of the Virginia Defense Force who regularly uses a motor vehicle for official duties, and naming the vehicle regularly used for that purpose.
- A copy of the lease agreement, only if the vehicle is leased; it must specify that you, the member, are responsible for paying the property tax on the vehicle.
How to fill out Alternative Rate for VA Defense Force Form – Loudoun County, VA
Confirm you qualify first
Check that you are a uniformed member of the Virginia Defense Force, that the vehicle is a car, truck or motorcycle you owned or leased on January 1, and that it is not titled to a business.
Enter the property owner
In the Uniformed Member and Property Owner Information section, enter the Property Owner name and the Social Security Number.
Add a co-owner if one exists
If the vehicle is co-owned by a spouse or other individuals, enter the Co-Owner name and Social Security Number on the next line.
Enter address and phone numbers
Complete Mailing Address and City, State, Zip, then the Phone Number and the Alternate Phone Number.
Enter acquisition date and account
Under Vehicle to Receive Alternative Tax Rate, enter the Date Acquired and your Loudoun Account Number.
Describe the vehicle
Enter the Year, Make and Model, then the Vehicle Identification Number (VIN).
Enter title and plate numbers
Enter the Virginia Title Number and the License Plate Number for the vehicle.
Gather the supporting documents
Obtain the Adjutant General's certification naming you and the vehicle. If the vehicle is leased, add a copy of the lease agreement showing you pay the property tax.
Sign and date the declaration
Sign and date the declaration that the information is true, correct and complete. Filing a false return is a Class 1 Misdemeanor.
Review, download and submit
Check every entry, then download or print the completed PDF from FillingPDF. Assemble it with your attachments and submit it by January 31 through the channels described under How to submit.
How to submit Alternative Rate for VA Defense Force Form – Loudoun County, VA
The form tells you to return the completed form to the Loudoun County Commissioner of the Revenue by January 31, and the county's forms page describes a secure online upload option.
- By mail: P O Box 8000, MSC 32A, Leesburg, VA 20177-9804. The envelope must bear a USPS postmark no later than January 31.
- Document Upload Portal: the Commissioner's forms page says completed forms that contain sensitive personal identifying information should be submitted through the secure Document Upload Portal. This form asks for Social Security numbers. The portal is linked from https://www.loudoun.gov/6018/Tax-Assessment-Tax-Relief-Forms.
- Questions or help: call 703-777-0260 or email [email protected]. The office is at Government Center, 1 Harrison St. SE, 1st Floor, Leesburg, VA 20175-3102, and at Loudoun Tech Center 10, 4600 Center Oak Plaza, Sterling, VA 20166.
Include the Adjutant General's certification and, for a leased vehicle, the lease agreement, because forms without supporting documentation may be denied. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting the form without the Adjutant General's certification; the form warns that forms without supporting documentation may be denied.
- Listing a leased vehicle without a lease agreement that specifies the member is responsible for the property tax on it.
- Mailing the form so that the USPS postmark is later than January 31, unless the Commissioner accepts a late certification for good cause and no fault of the member.
- Requesting the rate for a vehicle titled to a business, which does not qualify.
- Asking to switch to a different vehicle after one has been selected; another vehicle cannot be selected until January 1 of the following year.
- Listing a vehicle you did not own or lease on January 1 of the taxable year.
- Requesting the rate on more than one vehicle; only one vehicle per year may receive it.
- Leaving the declaration unsigned or undated; the form states the penalty for filing a false return is a Class 1 Misdemeanor.
Frequently asked questions
What is the Loudoun County alternative tax rate for Virginia Defense Force members?
It is a separate personal property tax rate that Loudoun County may apply, under Code of Virginia §58.1-3506 A, to one motor vehicle owned or leased by a uniformed member of the Virginia Defense Force. You request it with this form.
When is the Alternative Rate for VA Defense Force Form due?
January 31 of each year. Mailed forms must carry a USPS postmark by that date. The Commissioner of the Revenue may accept a certification later, at his discretion, if there is good cause and no fault on your part.
How many vehicles can get the alternative rate?
One motor vehicle per year, which may be a car, truck or motorcycle. After you select a vehicle, you cannot select another until January 1 of the following year. Business-titled vehicles do not qualify.
Do I need a letter from the Adjutant General?
Yes, you must provide a certification from the Adjutant General of the Department of Military Affairs. It identifies you as a uniformed Virginia Defense Force member who regularly uses a vehicle for official duties and names that vehicle. Forms without supporting documentation may be denied.
Can I use a leased vehicle?
Yes, if you are responsible for paying the property tax on it. Include a copy of the lease agreement that states this. The vehicle must be owned or leased by you on January 1 of the taxable year.
Can a co-owned vehicle receive the alternative rate?
Yes. A vehicle co-owned by the member and a spouse or other individuals may receive the rate, and the form has a Co-Owner line with a Social Security Number field. A vehicle titled to a business does not qualify.
Where do I send the Virginia Defense Force tax rate form?
Mail it to the Commissioner of the Revenue at P O Box 8000, MSC 32A, Leesburg, VA 20177-9804, postmarked by January 31. The county also directs forms with sensitive personal information to its secure Document Upload Portal. Call 703-777-0260 with questions.
Can I fill out this form online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Loudoun County and does not file the form; you submit it to the Commissioner of the Revenue through the county's channels.
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