The Domicile Certification is a form from the Loudoun County Office of the Commissioner of the Revenue (COR) that gives the office the information it considers when determining your domicile for the purpose of taxing a specific vehicle. It sits among the Loudoun County property tax resources the COR publishes for vehicle personal property, and you use one form for each vehicle. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original PDF and the COR's filing channels are at loudoun.gov.
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What is PPA1-1125?
The Domicile Certification is the Loudoun County form a vehicle owner completes to give the Office of the Commissioner of the Revenue (COR) the information it considers in determining the owner's domicile for the purpose of taxing a specific vehicle.
The COR determines a person's "domicile" for local tax purposes. The form's instructions define domicile as your present, fixed home, the place where you return after temporary absences and where you intend to stay indefinitely. A person can have only one domicile at a time.
The form has four information blocks and a certification:
- Vehicle Owner Identification: name, mailing address, SSN or driver's license, email and daytime phone.
- Vehicle Owner Residency Information: physical address and any real estate owned in Loudoun County.
- Local Connection Information: state income tax filing, employment, children in Loudoun County public schools, voter registration, date and reason for coming to Loudoun County, and main activities there.
- Vehicle Information: make, model, year, plate, title number, VIN and the percent of time the vehicle is garaged or parked in Loudoun County.
By signing, the owner acknowledges that the Commissioner of the Revenue will make a domiciliary determination using this information and other available sources, and agrees to supply related documentation if requested. The form carries the code PPA1-1125.
Who needs to file PPA1-1125?
Vehicle owners whose domicile for local tax purposes is in question complete this form so the Commissioner of the Revenue can consider their information when taxing a specific vehicle. The form's own text frames it as the way to provide information for that determination, and the signer is the vehicle owner.
Points the instructions attach to its use:
- One form for each vehicle. If you have more than one vehicle, complete a separate form for each.
- The owner reads and signs. The instructions say the vehicle owner must read and sign the certification.
- Real estate owners: the form asks whether you own real estate in Loudoun County and, if you do, for each address.
- Identification: enter your SSN or, if you have none, your driver's license number and the state that issued it.
The form does not name any other group that must use it and does not describe who may sign for an owner. For questions about a specific situation, the COR's Vehicle Personal Property staff can be reached at [email protected] or 703-777-0260, option 1.
When to file PPA1-1125
The Domicile Certification is completed when the Commissioner of the Revenue needs information to determine your domicile for the purpose of taxing a specific vehicle. No due date is printed on the form, so check with the COR about timing for your vehicle.
Because the form asks for the date you came to Loudoun County, your reason for coming and an estimate of how much of the time the vehicle is garaged or parked in the county, gather those facts before you start. For help with timing or a specific topic, email [email protected] or call 703-777-0260, option 1. Staff assistance is available Monday through Friday during business hours, and the office encourages scheduling an appointment to reduce your wait time.
Documents you need
- Documentation related to your certification, only if the Commissioner of the Revenue requests it; by signing you agree to supply it.
How to fill out PPA1-1125
Enter owner identification
Under Vehicle Owner Identification, enter your full legal name (first, middle, last) as it appears on your driver's license, identity card or passport, plus your mailing address, email and daytime phone.
Provide SSN or driver's license
Enter your SSN or, if you have none, your driver's license number and the state that issued it.
Give your physical address
Under Vehicle Owner Residency Information, write the physical location of your current residence.
List Loudoun County real estate
Check No or Yes for owning real estate in Loudoun County. If Yes, list each address (number and street, city, zip) on Address 1 to Address 3.
Answer tax and employment questions
Under Local Connection Information, say whether you file a state income tax return, in which state, and the address on it. Say whether you are employed in the District of Columbia, Maryland or Virginia and give your employer's name and address.
Answer school and voting questions
Check No or Yes for children attending Loudoun County public schools, and for whether you are registered to vote, with the state if Yes.
State when and why you came
Enter the date you came to Loudoun County and your reason for coming. Check the activities you primarily engage in there: Employment, Education, Leisure or Other (specify).
Identify the vehicle
Under Vehicle Information, enter make, model, year, license plate number and state, title number and Vehicle Identification Number. Use one form for each vehicle.
Estimate time garaged in Loudoun
Check the percent of time the vehicle is normally garaged or parked in Loudoun County: 0-24%, 25-49%, 50-74% or 75-100%.
Complete the certification
Write the County/City/Town you believe is your domicile, then have the vehicle owner sign and enter the Date Signed.
Review and download the PDF
Check that every question is answered and the owner signed. Download or print the completed PDF from FillingPDF and submit it as described under How to submit.
How to submit PPA1-1125
You can submit the Domicile Certification in person, by upload or by mail.
- In person: at the Leesburg office, 1 Harrison St. SE, 1st Floor, or the Sterling office, 46000 Center Oak Plaza. Both are open 8:30 AM to 5:00 PM, and the COR encourages scheduling an appointment to reduce your wait.
- Upload: at loudoun.gov/COR-Upload. The COR's forms page says completed forms containing sensitive personal identifying information should be submitted through its secure Document Upload Portal.
- By mail: Vehicle Personal Property, PO Box 8000, Leesburg VA 20177-9804.
The COR also lists its webforms at loudoun.gov/COR-Forms. Questions go to [email protected] or 703-777-0260, option 1. To request language assistance or a reasonable accommodation, contact [email protected] or 703-777-0260x1/TTY-711, with advance notice. The form states no fee. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Listing more than one vehicle on a single form; the instructions say to use one form for each vehicle.
- Entering a name that differs from your legal documents; the instructions ask for the name as it appears on your driver's license, identity card or passport.
- Leaving questions in the residency or local connection blocks unanswered; the instructions say to answer each question.
- Omitting addresses of other Loudoun County real estate you own when you answer Yes to the real estate question.
- Guessing the garaged or parked percentage instead of estimating as accurately as possible the share of time the vehicle is in Loudoun County.
- Submitting the form without the vehicle owner's signature and date; the owner must read and sign the certification.
- Mailing the form to a street office address instead of PO Box 8000, Leesburg VA 20177-9804, the mailing address printed on the form.
- Sending a form with sensitive personal information through an unsecured channel when the COR says to use its secure Document Upload Portal.
Frequently asked questions
What is the Loudoun County Domicile Certification?
It is a form from the Loudoun County Office of the Commissioner of the Revenue on which a vehicle owner provides information the office considers when determining the owner's domicile for the purpose of taxing a specific vehicle.
What does domicile mean on this form?
The form's instructions define domicile as your present, fixed home, where you return after temporary absences and where you intend to stay indefinitely. A person may have only one domicile at a time, and the Commissioner of the Revenue makes the determination.
Do I need a separate Domicile Certification for each vehicle?
Yes. The instructions say to use one form for each vehicle. Each form asks for that vehicle's make, model, year, plate, title number and VIN, and the share of time it is garaged or parked in Loudoun County.
Where do I submit the Domicile Certification?
Submit it in person at the Leesburg office (1 Harrison St. SE, 1st Floor) or the Sterling office (46000 Center Oak Plaza), upload it at loudoun.gov/COR-Upload, or mail it to Vehicle Personal Property, PO Box 8000, Leesburg VA 20177-9804.
Do I have to give my Social Security number?
The instructions say to enter your SSN or, if you have none, your driver's license number and the state that issued it. The form has fields for both, so follow the instruction for your situation.
Will I have to send documents with the form?
The form does not list attachments. By signing, you agree to supply documentation related to the certification if the Commissioner of the Revenue requests it, so keep supporting records available.
Who can I contact with questions about this form?
Contact Vehicle Personal Property at [email protected] or 703-777-0260, option 1. Offices are open 8:30 AM to 5:00 PM, and the COR encourages scheduling an appointment to reduce your wait time.
Can I fill out the Domicile Certification online on FillingPDF?
Yes, you can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not submit the form to Loudoun County; you deliver it through the COR's channels.
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