The Disabled Veteran Real Estate and/or Vehicle Tax Exemption Application (Form TED3-1025) is issued by the Loudoun County Office of the Commissioner of the Revenue, and it is one of the Loudoun County property tax forms. A veteran whom the U.S. Department of Veterans Affairs has determined to have a 100% service-connected, total and permanent disability uses it to request a real estate exemption, a vehicle exemption, or both. A spouse is listed on the same application. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the county publishes the original at loudoun.gov.
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What is TED3-1025?
The Disabled Veteran Real Estate and/or Vehicle Tax Exemption Application (Form TED3-1025) is the Loudoun County Commissioner of the Revenue form for requesting a real estate tax exemption, a vehicle tax exemption, or both, as a veteran with a 100% service-connected, total and permanent disability.
The form states that Virginia law provides two types of exemption for a disabled veteran and the spouse, if applicable. Both are provided on an annual basis and must be requested by the veteran or spouse seeking them.
- Real estate exemption: based on qualifying disability, ownership and occupancy. It cannot be applied to more than one property at a time.
- Vehicle exemption: for one vehicle only, based on qualifying disability, ownership and use. Leased vehicles, vehicles titled to a business and vehicles over 10,000 pounds gross weight do not qualify.
The application has four pages: the exemption request with veteran and spouse details, the real estate section, the vehicle section and the certification with signatures, followed by an office-use block and general information, instructions, effective-date rules and qualification rules. The form is submitted to the Tax Exemptions and Deferrals team, and it mentions a separate Disabled Veteran Vehicle Tax Exemption Change Request form for moving the vehicle exemption to another vehicle during the year.
Who needs to file TED3-1025?
Veterans who have been determined by the U.S. Department of Veterans Affairs to have a 100% service-connected, total and permanent disability, or a total disability rating based on individual unemployability due to a service-connected disability, use this form to request the exemptions. The spouse of a married veteran is listed on the same application, and a spouse who is also a 100% service-connected, totally and permanently disabled veteran answers Yes to that question and attaches a letter of their own.
Conditions by exemption:
- Real estate: the property must be owned by the veteran or jointly owned with the spouse, and occupied as the veteran's principal residence. A property co-owned with other individuals who are not all entitled to the exemption may receive a partial exemption. A property deeded to a Trust, a life estate granted to a veteran and a manufactured home may qualify.
- Vehicle: one car, pickup or panel truck owned by the veteran and/or spouse, used primarily by or for the veteran and registered with the Department of Motor Vehicles for personal use.
Motorcycles, leased vehicles, vehicles owned by a business or LLC and trucks over 10,000 pounds registered gross weight do not qualify. A Power of Attorney may be used to request relief on behalf of the veteran or spouse. The certification must be signed by all real estate and/or vehicle owners.
When to file TED3-1025
File the application when you first seek the exemption. The form says it does not need to be filed annually, but a form is mailed to existing program participants by March 1 each year so that any changes can be reported.
Effective dates follow the form's own rules. The real estate exemption starts on the latest of the disability effective date on the VA letter, the date the deed was recorded in the veteran's name, the date the veteran or surviving spouse first occupied the property as a principal residence, or January 1, 2011. The vehicle exemption can be applied only for the current year and three prior years, and starts on the latest of the disability effective date, the date the vehicle was registered in Loudoun County, or three years before the application date.
A new real estate application is required if the veteran's principal residence changes. Notify the office immediately of ownership or occupancy changes, and within 30 days of the veteran's death for the vehicle exemption.
Documents you need
- Disability letter from the U.S. Department of Veterans Affairs confirming a 100% service-connected, total and permanent disability and the date it became effective. Required with every application.
- Marriage License or Marriage Certificate, if the veteran is married.
- If the spouse is also a 100% disabled veteran: that spouse's VA disability determination letter.
- The entire Trust agreement and any amendments, if the property is titled in the name of a Trust.
- Power of Attorney to request relief on behalf of the veteran or spouse, if applicable.
- Driver's license of all applicants.
- A detailed explanation of why the address on the license differs from the real estate exemption address, if the license address is different and the real estate exemption is requested.
How to fill out TED3-1025
State which exemption you request
Under Tax Exemption Qualification & Request, check Yes or No for the real estate tax exemption and for the vehicle tax exemption. For the vehicle, the form also asks whether the veteran's vehicle is leased, owned by a business or other, with an explanation line.
Enter veteran and spouse details
In the Disabled Veteran and Applicant Spouse columns enter name, SSN, date of birth, daytime phone and email. Add the mailing address, city, state and ZIP for the veteran, and check the box that the VA disability determination letter is attached.
Answer the spouse disability question
If married, check Yes or No for whether the spouse is also a 100% service-connected, totally and permanently disabled veteran. If Yes, check the box that the spouse's VA letter is attached.
Enter the real estate address
Under Real Estate to Receive Tax Exemption, enter the parcel street address, city and ZIP. Complete this section only if you request the real estate exemption.
Complete the ownership questions
Say whether you already own the property and, if not, give the estimated settlement date. Answer the pre-qualification letter question, the Trust question and the co-owner question, listing each non-spouse co-owner's name, SSN and date of birth.
Describe occupancy
Check Yes or No for whether you occupy the property as your principal residence and explain if No. Answer whether you receive an exemption on another Virginia residence and give its address if Yes.
Enter the vehicle details
Under Vehicle to Receive Tax Exemption, say whether the parking address is the parcel address, or give the street, city and ZIP. Enter the vehicle year, make, model and VIN, and the names on the title.
Answer the vehicle use questions
Answer whether the vehicle is registered in Loudoun County (and when it will be, if not), whether the veteran uses it primarily, whether it is registered with the DMV for personal use, and whether its registered gross weight exceeds 10,000 pounds. Check the box that driver's licenses of all applicants are attached.
Read and check the certification
Check each of the three certification statements: the statements are true and correct, you will notify the Commissioner of the Revenue of changes, and a change in qualification may mean loss of the exemptions and liability for taxes and penalties.
Sign and date
The veteran, the spouse and each co-owner print or enter their names where asked and sign with the date. Leave the Office Use Only block blank.
Review and download the completed PDF
Check every section against your supporting documents, then download or print the completed PDF from FillingPDF. Assemble it with the attachments and submit it through one of the channels described under How to submit.
How to submit TED3-1025
You can submit Form TED3-1025 in person, by upload or by mail.
- In person: Leesburg, 1 Harrison St. SE, 1st Floor, or Sterling, 46000 Center Oak Plaza. Both are open 8:30 AM to 5:00 PM; the office encourages scheduling an appointment to reduce your wait.
- Upload: loudoun.gov/COR-Upload. The county's forms page says completed forms containing sensitive personal identifying information should go through the secure Document Upload Portal.
- Mail: Tax Exemptions and Deferrals, PO Box 8000, Leesburg, VA 20177-9804.
Attach copies of the supporting documents; applications without them may be denied. For help, call 703-777-0260 or contact the Tax Relief, Exemptions & Deferrals team at [email protected] or 703-737-8557. To request a reasonable accommodation or language assistance, contact [email protected] with three business days' notice. The form names no fee. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting the application without supporting documentation; the instructions say applications without it may be denied.
- Requesting the vehicle exemption for a leased vehicle, a vehicle titled to a business or LLC, a motorcycle, or a truck over 10,000 pounds registered gross weight.
- Requesting the real estate exemption on more than one property at a time; it cannot be applied to more than one.
- Leaving out the VA letter that states the date the total and permanent disability became effective.
- Omitting the entire Trust agreement and amendments when the property is titled in a Trust.
- Missing signatures: the certification must be signed by all real estate and/or vehicle owners, including any co-owner.
- Not filing a new real estate application after the principal residence changes.
- Not notifying the Tax Exemptions and Deferrals Division within 30 days of the veteran's death for the vehicle exemption.
- Expecting the vehicle exemption to reach back further than the current year and three prior years.
Frequently asked questions
What is the Loudoun County disabled veteran tax exemption application?
Form TED3-1025 is the Commissioner of the Revenue application for a real estate and/or vehicle tax exemption. It is for a veteran the U.S. Department of Veterans Affairs has determined to have a 100% service-connected, total and permanent disability.
Do I have to file the disabled veteran exemption application every year?
No. The form says it does not need to be filed annually. A form is mailed to existing program participants by March 1 each year so any changes can be reported. A new real estate application is needed if your principal residence changes.
What documents do I attach to Form TED3-1025?
Attach the VA disability letter, and if married, a marriage license or certificate. Add the entire Trust agreement if the property is in a Trust, a Power of Attorney if applicable, and the driver's license of all applicants. Applications without supporting documents may be denied.
Which vehicles qualify for the Loudoun disabled veteran vehicle exemption?
One car, pickup or panel truck owned by the veteran and/or spouse, used primarily by or for the veteran and registered for personal use. Motorcycles, leased vehicles, business or LLC vehicles and trucks over 10,000 pounds gross weight do not qualify.
Where do I submit the disabled veteran tax exemption application?
In person in Leesburg (1 Harrison St. SE, 1st Floor) or Sterling (46000 Center Oak Plaza), by upload at loudoun.gov/COR-Upload, or by mail to Tax Exemptions and Deferrals, PO Box 8000, Leesburg, VA 20177-9804.
How far back can the vehicle tax exemption go?
The vehicle exemption can be applied only for the current year and three prior years. It starts on the latest of the VA disability effective date, the date the vehicle was registered in Loudoun County, or three years before your application date.
Can I use this form if my property is in a Trust or co-owned?
Yes, in some cases. A property deeded to a Trust may receive the exemption if you provide the entire Trust and amendments. A property co-owned with people not entitled to the exemption may receive a partial exemption based on ownership percentage.
Can I fill out the Loudoun disabled veteran exemption form online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Loudoun County and does not submit the form; you deliver it through the county's in-person, upload or mail channels.
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