The Vehicle Personal Property Appeal Form (PPA10-0526) is the form the Loudoun County Commissioner of the Revenue uses to review a vehicle's personal property tax assessment. It is one of the Loudoun County property tax forms, and it applies when your vehicle was in below average condition on January 1 of the tax year. On FillingPDF you can fill out the form online and download or print the completed PDF; the appeal itself is delivered to the Commissioner of the Revenue in person, by mail or by upload, as described below.
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What is PPA10-0526?
The Vehicle Personal Property Appeal Form is the Loudoun County Commissioner of the Revenue form used to ask for a review of the assessment of a vehicle for personal property tax. The owner identifies the vehicle, states the value the owner believes is correct and picks the reason for the appeal.
The county explains that a vehicle's assessment assumes fair condition for its age and is based on its value as of January 1, regardless of when the vehicle was purchased or brought into Loudoun County. The form lets you challenge that figure on six listed grounds plus an "Other" line:
- unusually high mileage on January 1 of the tax year being appealed;
- extensive unrepaired body damage or serious unrepaired mechanical defects on that date;
- fair market value below the clean loan value in the January 1 J.D. Power guide;
- fair market value below 75%, 90% or 95% of the Manufacturer's Suggested Retail Price (MSRP) for vehicles not listed in the guide, depending on model year.
Each ground is tied to supporting documents. The form closes with a certification that the information is true, complete and correct, and states that filing an appeal does not mean the assessment will be lowered. The printed code on the form is PPA10-0526.
Who needs to file PPA10-0526?
Owners of vehicles assessed for personal property tax in Loudoun County use this form when they believe the assessment is too high because the vehicle was in below average condition on January 1 of the tax year being appealed. The form is filed by the vehicle owner.
- If the owner is an organization, or the person signing is not the vehicle owner, the certification must identify the authorized signer by name and title.
- Appeals should not be based on normal wear and tear; the county states this directly.
- The form is for the vehicle personal property tax assessment only. It does not postpone your payment deadline, so you still pay any tax due while the appeal is reviewed.
The form lists the grounds you can choose from: unusually high mileage, unrepaired body damage or serious mechanical defects, a value below J.D. Power clean loan value, a value below the stated percentage of MSRP for vehicles not listed in the guide, or another reason you describe.
When to file PPA10-0526
You must submit the appeal within three years from the last day of the tax year being appealed or one year from the date of the assessment, whichever is later.
Filing an appeal does not postpone your tax payment deadline. The county tells you to pay any tax due; if the assessment is later reduced after you have paid the bill, a refund may be issued if all other taxes are current. The condition that matters is the vehicle's state on January 1 of the tax year being appealed, so gather mileage records, estimates or valuation documents that show its condition on or before that date before you file.
Documents you need
- For the high mileage reason: a copy of a state vehicle safety inspection certificate, vehicle repair document or similar documentation that clearly identifies the vehicle and its mileage on or before January 1 of the tax year being appealed.
- For the unrepaired damage or defects reason: a detailed damage and repair estimate on business letterhead from an insurance adjuster, auto appraiser, or auto repair facility owner or mechanic, identifying the vehicle and including the estimator's name, address, phone number and signature.
- For the damage or defects reason: a list of each devaluing condition (for example excessive rust, body damage or a missing engine) with its amount, showing how value fell below the J.D. Power clean loan value.
- For a value below the January 1 J.D. Power clean loan value: detailed documentation supporting the value, including proof of original cost. Original cost excludes rebates, credits for trade-ins or similar transactions.
- For a value below 75%, 90% or 95% of MSRP (vehicles not listed in the J.D. Power guide): detailed documentation supporting the value, including proof of original cost, which excludes credits for trade-ins or similar transactions.
- For the Other reason: the supporting documents that back the description you write on the form.
How to fill out PPA10-0526
Enter the account and tax year
Fill in the Account number and the Tax Year being appealed. Add the vehicle's Mileage as of January 1 of the appeal year and the Value you believe is correct (Taxpayer's Opinion; Jan 1 of Appeal Year).
Identify the vehicle
Enter Make, Model, Year and VIN, then select Body Style, Cylinders, Doors and Trim Level where the form asks. Add the GVW if you know it.
Mark drivetrain, transmission and fuel
Check one Drivetrain (2WD, 4WD or AWD), one Transmission (Auto or Manual) and the Fuel type (Gas, Diesel, Electric or Clean/Special).
Add title and tag numbers
Write the Title # and Tag # of the vehicle in the spaces provided.
Complete the owner information
Enter the Owner Name, SSN/FEIN, Phone, Email and the mailing address (City, State and Zip). The vehicle owner is the person filing the appeal.
Select the reason for appeal
Check the box for the reason that fits your vehicle: high mileage, unrepaired damage or defects, value below clean loan value, or value below 75%, 90% or 95% of MSRP. Check Other and describe it if none applies.
Gather the matching documents
Collect the supporting documents the chosen reason requires and keep them with the form. Each reason on the form states what the attachment must show.
Complete the certification
Print your Name and Title. If the owner is an organization or the signer is not the owner, identify the authorized signer by name and title.
Sign, date and download
Sign as Owner/Authorized Signature and enter the Date Signed. Review every entry, then download or print the completed PDF from FillingPDF and send it with your documents through one of the channels under How to submit.
How to submit PPA10-0526
You can submit the completed form with your supporting documents in person, by upload or by mail.
- In person: Leesburg, 1 Harrison Street SE, 1st Floor, or Sterling, 46000 Center Oak Plaza. Staff help is available Monday through Friday from 8:30 AM to 5:00 PM, closed federal holidays; the county encourages scheduling an appointment to reduce your wait.
- Upload: loudoun.gov/COR-Upload. The county asks that completed forms containing sensitive personal identifying information go through its secure Document Upload Portal.
- Mail: COR - Personal Property, PO Box 8000, Leesburg, VA 20177-9804.
For help with a specific question, email [email protected] or call 703-777-0260, option 1. Related information is at loudoun.gov/pp-appeal and other forms are at loudoun.gov/COR-Forms. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Appealing because of normal wear and tear; the county states appeals should not be based on it.
- Assuming the appeal postpones payment. The county says filing does not postpone your tax payment deadline, so pay any tax due.
- Selecting a reason without attaching the supporting documents the form lists for it, such as proof of original cost.
- Using a repair estimate that is not on business letterhead or lacks the estimator's name, address, phone number or signature.
- Counting rebates or trade-in credits as part of original cost; the form excludes them.
- Submitting documents that do not clearly identify the vehicle or show its condition or mileage on or before January 1 of the tax year appealed.
- Missing the deadline of three years from the last day of the tax year appealed or one year from the assessment date, whichever is later.
- Signing for an organization or another owner without giving the authorized signer's name and title in the certification.
Frequently asked questions
What is the Loudoun County vehicle personal property appeal form?
It is the Commissioner of the Revenue's form for asking the county to review the personal property tax assessment of a vehicle. You choose a reason, such as high mileage or unrepaired damage, and attach the documents that support it.
What is the deadline to appeal a Loudoun vehicle assessment?
Submit the appeal within three years from the last day of the tax year being appealed or one year from the date of the assessment, whichever is later. Filing does not postpone your tax payment deadline.
Do I still have to pay my vehicle tax while I appeal?
Yes. Filing an appeal does not postpone your payment deadline, so pay any tax due. If the assessment is reduced after you have paid, a refund may be issued if all other taxes are current.
What documents do I attach to the vehicle appeal?
It depends on the reason you check. Mileage needs an inspection certificate or repair document; damage needs a detailed estimate on business letterhead; value reasons need documentation including proof of original cost. Each reason on the form lists its attachment.
Where do I send the vehicle personal property appeal?
Bring it to the Leesburg or Sterling office, upload it at loudoun.gov/COR-Upload, or mail it to COR - Personal Property, PO Box 8000, Leesburg, VA 20177-9804. Forms with sensitive personal information should go through the secure upload portal.
Can I appeal because of normal wear and tear?
No. The county states that appeals should not be based on normal wear and tear. The assessment already assumes fair condition for the vehicle's age, so your reason must be one of those listed on the form.
Does filing an appeal guarantee a lower assessment?
No. The certification on the form says you understand that filing the appeal does not mean your assessment will be lowered.
Can I fill out the Loudoun vehicle appeal form online?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Loudoun County and does not file the appeal; you submit it through the county's channels.
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