The Volunteer Auxiliary Alternative Rate Personal Property Return (form code PPA11-0626) is the application that the Loudoun County Commissioner of the Revenue uses to give one vehicle the alternative personal property tax rate. It is one of the Loudoun County property tax forms for Fire and Rescue volunteers, Fire and Rescue auxiliary members and Sheriff's Department auxiliary members. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original PDF is published by the Loudoun County government.
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What is PPA11-0626?
The Volunteer Auxiliary Alternative Rate Personal Property Return is the Loudoun County Commissioner of the Revenue form that a Fire and Rescue volunteer or auxiliary member, or a Sheriff's Department auxiliary member, uses to request the alternative personal property tax rate on one vehicle.
The printed title of the PDF is "Volunteer or Auxiliary Member Alternative Rate Personal Property Tax Application." The county's general information page says the rate is available under Virginia law (§58.1-3506) and Loudoun County ordinance, and that it applies to only one vehicle.
The form collects the member's name and status, the owner and co-owner of the vehicle with driver's license numbers, the vehicle's year, make, model, VIN, title number and license plate, the date acquired, the Loudoun County property tax account number, and whether the vehicle is leased or titled in the name of a business. A separate section, for Fire & Rescue volunteers only, identifies a previously qualified vehicle that will stop receiving the rate.
The form needs two signatures: the member or owner certifies the information, and the Company President, Chief or Sheriff acknowledges the member's duties. It is not for a vehicle that already qualified last year. The form does not need to be resubmitted in future years unless the vehicle changes.
Who needs to file PPA11-0626?
Use this form if you are a volunteer or auxiliary member of the Loudoun County Fire and Rescue system, or an auxiliary member of the Sheriff's Department, and you want the alternative rate on one vehicle.
Conditions in the county's general information:
- You must own or lease the vehicle on January 1 of the taxable year. If it is leased, you must be responsible for paying the property tax.
- The vehicle must be a car/SUV, truck or motorcycle and cannot be registered to a business.
- Fire and Rescue volunteers have no vehicle-use requirement. Fire and Rescue auxiliary members must use the vehicle to perform duties for the rescue squad or fire department. Deputy Sheriff auxiliary members must use it more than any other vehicle to respond to auxiliary deputy sheriff duties.
- No more than two special classifications are allowed per household.
Do not use this form for a vehicle that qualified last year. Fire & Rescue volunteers whose qualified vehicle was retitled (for divorce, death and similar reasons), sold or disposed of use it to designate a different or retitled vehicle. Auxiliary members cannot select another vehicle before January 1 of the following year, and there is no replacement in the same tax year.
When to file PPA11-0626
Submit the form by January 31 for a new or replacement vehicle. To meet that deadline, the instructions ask you to give the form to the President, Chief or Sheriff by January 17 so they can sign it. The Commissioner may accept certification after the deadline for good cause, with no fault on the part of the member.
Fire & Rescue volunteers may also use the form during the year to identify a replacement vehicle acquired within sixty days of the sale or disposal of the previously qualified vehicle. In that case the sale, donation or disposal date entered on the form must fall within 60 days of acquiring the new vehicle. If the vehicle that qualified on January 1 is not sold or disposed of, the rate cannot be transferred to a replacement vehicle.
The form does not need to be resubmitted in later years unless the vehicle changes.
Documents you need
- A copy of the lease agreement showing who is responsible for the vehicle's property taxes, only if the vehicle is leased.
How to fill out PPA11-0626
Enter the member's name and status
Under Volunteer or Auxiliary Member Information, write your name. Check New or Existing, then Sheriff's Auxiliary or Fire & Rescue (with the station number), and Volunteer or Auxiliary Member.
Add your email and phone
Enter your email address and phone number in the lines that follow the status boxes.
Identify the vehicle owner
Under Vehicle to Receive Alternative Tax Rate, enter the Owner Name and DL Number. Add each co-owner name and DL number if there is a co-owner.
Enter the mailing address
Write the Mailing Address and the City/State/Zip for the owner.
Describe the vehicle
Enter the Year, Make, Model, VIN, Title # and License Plate. Add the Date Acquired and the Loudoun County property tax account number of the owner.
State where it is garaged
Write the location where the vehicle is normally garaged or parked.
Answer the lease and business questions
Check Yes or No for whether the vehicle is leased and whether it is titled in the name of a business. If it is leased, prepare a copy of the lease showing responsibility for the property taxes.
Complete the previous vehicle section
Only Fire & Rescue volunteers fill this in, when removing the rate from a previously qualified vehicle or retitling one. Enter the date sold/donated/disposed of (within 60 days of acquiring the new vehicle), plus that vehicle's title number, VIN, license plate, year, make and model.
Sign the certification and get the countersignature
The member or owner signs and dates the certification. The President, Chief or Sheriff then signs and dates the acknowledgment; give them the form by January 17.
Review and download the completed PDF
Check every entry, both signatures and the lease attachment if needed. Download or print the completed PDF from FillingPDF and submit it through the channels described under How to submit.
How to submit PPA11-0626
You can submit the signed form in person, by upload or by mail to the Office of the Commissioner of the Revenue.
- In person: Leesburg, 1 Harrison Street SE, 1st Floor, or Sterling, 46000 Center Oak Plaza. Staff are available 8:30 AM to 5:00 PM, closed federal holidays; the office encourages scheduling an appointment to reduce your wait.
- Upload: loudoun.gov/COR-Upload. The county's forms page says completed forms containing sensitive personal identifying information should go through the secure Document Upload Portal.
- By mail: COR/Personal Property, PO Box 8000, Leesburg, VA 20177-9804.
Send the form by January 31 with both signatures, and attach a copy of the lease if the vehicle is leased. For help, email [email protected] or call 703-777-0260. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Using this form for a vehicle that already qualified last year; the form says not to.
- Submitting after January 31 without good cause; the Commissioner accepts late certification only for good cause with no fault on the part of the member.
- Giving the form to the President, Chief or Sheriff too late to meet the deadline; the instructions ask for it by January 17.
- Leaving out the President/Chief/Sheriff signature, or signing only one of the two certifications.
- Omitting the lease copy when you answered Yes to the leased question.
- Choosing a vehicle registered to a business; the qualifications chart says the vehicle cannot be registered to a business.
- Completing the Previously Qualified Vehicle section when you are not a Fire & Rescue volunteer; it is for Fire & Rescue volunteers only.
- Entering a disposal date more than 60 days from acquiring the new vehicle, or expecting the rate to move when the qualified vehicle was not sold or disposed of.
- Expecting an auxiliary member to replace the vehicle in the same tax year; the chart allows no replacement.
Frequently asked questions
What is the Volunteer Auxiliary Alternative Rate Personal Property Return?
It is the Loudoun County Commissioner of the Revenue application for the alternative personal property tax rate on one vehicle. It is available to Fire and Rescue volunteers and auxiliary members and to Sheriff's Department auxiliary members, under Virginia Code §58.1-3506 and county ordinance.
What is the deadline for the Loudoun County alternative rate application?
January 31 for a new or replacement vehicle. The Commissioner may accept certification later for good cause with no fault on the part of the member. To make the deadline, give the form to your President, Chief or Sheriff for signature by January 17.
Do I have to submit this form every year?
No. The form does not need to be resubmitted in future years unless the vehicle changes. Do not use it for a vehicle that qualified last year; use it for a new or replacement vehicle.
Who has to sign the alternative rate form?
Two people sign. The member or owner signs the certification, and the Company President, Chief or Sheriff signs the acknowledgment that the member regularly responds to calls or performs duties. Both signatures are on the form.
Can I replace my vehicle and keep the alternative rate?
Fire & Rescue volunteers can, by resubmitting the form within 60 days when the qualified vehicle was retitled, sold or disposed of. Auxiliary members cannot select another vehicle before January 1 of the following year, so there is no same-year replacement.
Do I need to attach anything to the form?
Only if the vehicle is leased. Then you attach a copy of the lease showing who is responsible for property taxes on the vehicle. The member must be the one responsible for paying them.
Where do I send the alternative rate application in Loudoun County?
Take it to the Leesburg or Sterling office, upload it at loudoun.gov/COR-Upload, or mail it to COR/Personal Property, PO Box 8000, Leesburg, VA 20177-9804. For questions, email [email protected] or call 703-777-0260.
Can I fill out this Loudoun County form online on FillingPDF?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is independent of Loudoun County and does not submit the form; you deliver it to the Commissioner of the Revenue through the county's channels.
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