The Letter of Authorization for Agents and Representatives is a form of the City of Newport News Real Estate Assessor's Office. It is one of the Newport News property tax forms, and it lets a property owner appoint an agent to receive working papers and represent the owner in an informal appeal or a Board of Review appeal. The form must carry original signatures and a notary acknowledgment, and each parcel needs its own form. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the form is published by the City of Newport News.
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What is NN LOA FY27 v1?
The Letter of Authorization for Agents and Representatives is the City of Newport News Real Estate Assessor's Office form with which a property owner authorizes an agent or representative to receive working papers and act for the owner in real estate assessment matters.
The form cites § 58.1-3380 of the Code of Virginia: an owner who appoints an agent or representative in matters concerning real property assessment must execute and properly notarize a Letter of Authorization. The City requires this form for any working papers request made for an informal appeal or a hearing before the Board of Review in the City of Newport News.
The form has four blocks: the owner of record or corporate name; the parcel ID and property situs address; the authorized agent, representative or agency name with contact details and the agent's original signature; and the owner of record authorization, signed by the owner or an officer, followed by a notary section. The authorization covers the current reassessment of Fiscal Year 2026-2027 and expires on the 31st day of December, 2026.
The form is not a tax bill or an appeal itself. The City's assessor page explains that each parcel of real estate is assessed annually, effective as of the following July 1, while the tax rate is set by City Council and bills are handled by the City Treasurer's Office.
Who needs to file NN LOA FY27 v1?
Property owners in the City of Newport News who appoint an agent or representative to handle real property assessment matters use this form. The City requires it when the agent requests working papers for an informal appeal or a hearing before the Board of Review.
Conditions printed on the form:
- For property privately owned or owned by any form of corporation, the form must include the name of the Owner of Record, or an Officer of the Corporation or Managing Member, or an authorized corporate official, with their title and a valid contact telephone number.
- The authorized agent, the owner or officer and the notary each give an original pen-to-paper "wet" signature.
- The notary public must comply with the conditions of Title 47.1 of the Code of Virginia, Notaries and Out-of-state Commissioners.
- Each parcel appeal or hearing needs its own form. A list of parcels attached to one form is not accepted.
The form does not apply to owners who handle their own appeal without an agent; the instructions on the form address agents and representatives only.
When to file NN LOA FY27 v1
Complete this form when you appoint an agent or representative and the agent needs working papers for an informal appeal or a Board of Review hearing in Newport News. The City must have the completed original before it honors the authorization's request, so have it ready before the agent asks for the papers.
The form is tied to a fiscal year: it is for the City of Newport News Fiscal Year 2026-2027 and expires on the 31st day of December 2026. An authorization on this version cannot be used after that date. The form sets no other deadline and gives no processing time.
How to fill out NN LOA FY27 v1
Enter the owner of record
Under OWNER OF RECORD / CORPORATE NAME, enter the Name, Address, City, State and Zip of the owner of record or the corporation.
Identify the property
Under PROPERTY IDENTIFICATION NUMBER / PROPERTY SITUS ADDRESS, enter the Parcel ID and the Address. Use one form per parcel.
Enter the authorized agent
Under NAME OF AUTHORIZED AGENT / REPRESENTATIVE / AGENCY NAME, enter the Authorized Agent, the Agency Name, the Address, City, State and Zip, the Agent's Phone and the Agent's Email.
Sign the agent block
The authorized agent signs on the Original Signature line and enters the Date. After printing, this must be an original pen-to-paper signature.
Complete the owner authorization
Under OWNER OF RECORD AUTHORIZATION, the owner or officer signs on the Original Signature line and enters the Date, then prints the Owner / Officer Name, Title and Contact Number.
Add title for corporate owners
If the property is owned by a corporation, the name must be that of an Officer, Managing Member or authorized corporate official, with their title and a valid telephone number.
Have the notary complete the notary block
The notary enters State of, City or County of, their name, the person who signed, the day of and 20 year of the acknowledgment, the commission expiration, and signs.
Review, print and download the PDF
Check that names and the parcel ID match the City's records and that dates are correct. Download or print the completed PDF from FillingPDF, then sign it by hand and have it notarized before you return it.
How to submit NN LOA FY27 v1
The form names no portal or e-mail channel for filing. It says only that the completed document must be returned to the City of Newport News before the authorization's request is honored, and that a copy will not be accepted. Return the original, with the original signatures and the notary section completed.
The form header gives the contact details of the issuing office:
- Office: City of Newport News Real Estate Assessor's Office, 700 Town Center Drive, Suite 220, Newport News, VA 23606.
- Phone: (757) 926-1926.
- Email: [email protected].
Because every parcel needs its own form, send a separate original for each parcel. Contact the office by phone or email if you need to confirm how it takes delivery. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Listing several parcels on one form; the City does not accept a list of parcels attached to a single form, and each parcel appeal or hearing needs its own.
- Using a typed or electronic signature instead of an original pen-to-paper "wet" signature in the Authorized Agent, Owner of Record Authorization and Notary sections.
- Returning a copy of the completed form; the form states that a copy will not be accepted.
- Leaving out the owner's or officer's title and a valid contact telephone number when the property is owned by a corporation.
- Submitting the form without the notary section completed; the owner must properly notarize the letter.
- Using a notary who does not meet the conditions of Title 47.1 of the Code of Virginia.
- Relying on the authorization after December 31, 2026; it expires on the 31st day of December 2026.
- Not returning the completed form to the City before the agent's working papers request is to be honored.
Frequently asked questions
What is the Newport News Letter of Authorization used for?
It is the City of Newport News Real Estate Assessor's form with which a property owner appoints an agent or representative to receive working papers and act in an informal appeal or a Board of Review appeal on a real estate assessment. It must be notarized.
Does the Letter of Authorization have to be notarized?
Yes. The form cites § 58.1-3380 of the Code of Virginia, under which an owner who appoints an agent in real property assessment matters must execute and properly notarize the letter. The notary must comply with Title 47.1 of the Code of Virginia.
Can I list several parcels on one Letter of Authorization?
No. Each parcel appeal or hearing must have its own authorization form, and a list of parcels attached to a single form is not accepted. Complete and notarize a separate form for every parcel.
Can I submit a copy or an electronic signature?
No. The form requires original pen-to-paper "wet" signatures in the agent, owner and notary sections, and says a copy will not be accepted. The completed original must be returned to the City before the request is honored.
How long is the Letter of Authorization valid?
This version is for the City of Newport News Fiscal Year 2026-2027 and expires on the 31st day of December 2026. The owner acknowledges that expiration date in the Owner of Record Authorization block.
Who signs the Letter of Authorization for a corporation?
For corporate property, the form must show the name of the Owner of Record, or an Officer of the Corporation or Managing Member, or an authorized corporate official, with title and a valid contact telephone number. That person signs the owner authorization.
Where do I get help with the form?
Contact the City of Newport News Real Estate Assessor's Office at (757) 926-1926 or [email protected]. The office is at 700 Town Center Drive, Suite 220, Newport News, VA 23606.
Can I fill out the Letter of Authorization online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF does not file it or arrange the notarization: you sign it by hand, have it notarized and return the original to the City.
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