The Personal Property Tax Reimbursement Application is the City of Newport News form on which an organization asks for a grant that reimburses personal property taxes it paid; completed forms are mailed to the Office of the Commissioner of the Revenue. It is one of the Newport News property tax forms, and the edition on this page is the FY2015 application, which covers taxes paid in FY2014 (July 2013-June 2014). The city's program page says the City Manager has temporarily suspended funding for this program, so contact the Director of Budget and Evaluation at 757-926-8733 with questions. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the original is published by the city at nnva.gov.
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What is Personal Property Tax Reimbursement Application – Newport News, VA?
The Personal Property Tax Reimbursement Application, printed as the FY2015 Application for Personal Property Tax Reimbursement Grant, is the City of Newport News form on which an organization describes its personal property and answers eligibility questions to request reimbursement of personal property taxes paid in FY2014.
The form has three blocks. The header collects the organization's name, owner, mailing address, contact person, phone number and federal tax ID number. Part I lists the location of the property and each item owned: campers, boats, trailers and vehicles (with VIN, make, model, year and acquisition date) and business personal property (with acquisition date and cost), together with the total assessed value and total tax assessment for each group, the purpose each item serves and whether anyone else uses it. Part II asks 16 questions about the organization: charter or incorporation, purpose, 501(c) status, alcoholic beverage license, compensation, use of net earnings, funding sources, public services, political and legislative activity, non-discrimination, and attachments. The form closes with an affidavit signed by an officer and sworn before a notary public.
A box at the end, "For City Attorney's Office Use Only," records whether the agency is or is not eligible for a personal property tax reimbursement grant. Completed forms go to the Office of the Commissioner of the Revenue.
The form belongs to the city's program of grants to designated nonprofit organizations. The program page lists it beside the Real Estate Tax Reimbursement Application and the Policy for Making Grants to Designated Non-profit Organizations. This form covers personal property taxes only.
Who needs to file Personal Property Tax Reimbursement Application – Newport News, VA?
An organization that owns personal property in Newport News and wants reimbursement of the personal property taxes it paid files this application. The city's grant policy, which the program page publishes with the form, defines a nonprofit organization as one using real or personal property for religious, charitable, patriotic, historical, benevolent, cultural or public park and playground purposes.
- Signer: an officer of the ownership organization signs the affidavit, entering his or her title and the organization's legal name, and swears to it before a notary public.
- Grant eligibility: the policy says an organization must be approved by the City Council for the Grant Eligibility List, and that organizations the city may not make grants to under State and local law cannot be included. The City Attorney's Office marks on the form whether the agency is eligible.
- Not eligible for the list: the policy says these organizations may apply for exemption by designation under Chapter 40 of the City Code instead. That is a separate process, not this form.
The city has temporarily suspended funding for this program. Before preparing the application, ask the Director of Budget and Evaluation at 757-926-8733 whether it is being accepted.
When to file Personal Property Tax Reimbursement Application – Newport News, VA
The form printed on this page states that it is due by January 21, 2014. That date belongs to the FY2015 application, which seeks reimbursement of personal property taxes paid in FY2014 (July 2013-June 2014).
The city's program page now states that the City Manager has temporarily suspended funding for the program because of the anticipated financial condition, and that the policy is displayed for information only. Questions go to the Director of Budget and Evaluation at 757-926-8733. The page gives no new due date.
The form says it must be fully completed, signed and notarized, and that an application that fails to comply will not be considered for a grant award.
Documents you need
- Copy of the Internal Revenue Service Letter of Determination, if you answer Yes to Part II, question 4 (exempt under Sec. 501(c) of the Internal Revenue Code of 1954).
- The organization's most recent financial statement of income and expenditures for a 12-month period, referenced in Part II, question 14; the form says it becomes part of the affidavit.
- A copy of the organization's Charter, as Part II, question 15 asks you to mark whether it is attached.
- A copy of the organization's By-Laws/Constitution, as Part II, question 16 asks you to mark whether it is attached.
- Additional sheets, only if needed, that reference the item number of the question they answer.
- Notary acknowledgment: the affidavit must be subscribed and sworn before a notary public, who completes the notary block.
How to fill out Personal Property Tax Reimbursement Application – Newport News, VA
Enter the organization details
At the top, enter the Name of Organization, Owner, Mailing Address, Name of Contact Person, Phone Number and Federal Tax ID Number. Write N.A. in any entry that does not apply.
Give the property location
In Part I, item 1, enter the location of the property.
List vehicles, campers, boats and trailers
In Part I, item 2.A, describe each item with VIN number, make, model, year and acquisition date. Then enter the total assessed value and total personal property tax assessment for these items.
List business personal property
In Part I, item 2.B, enter each item with its acquisition date and cost, then the total assessed value and total business personal property tax assessment.
State use and other occupants
In Part I, item 3, give the specific purpose for each item listed in item 2. In item 4, mark Yes or No for any other individual, association or corporation using the property, and give details, including any rents or profits, if Yes.
Answer the charter and status questions
In Part II, items 1 to 5, mark Yes or No on Virginia charter or incorporation (adding the date if Yes), state the chartered purpose, explain whether the Part I property is used accordingly, and answer the 501(c) and ABC license questions.
Describe compensation, earnings and services
In Part II, items 6 to 9, list compensation paid to any director, officer or employee and the services provided, answer the net earnings and donations or grants questions, and describe services provided for the public good within Newport News.
Answer the activity and policy questions
In Part II, items 10 to 13, mark Yes or No on legislative activity, political campaigns, discrimination and religious qualifications for membership or the Board of Directors.
Complete the attachment items
In Part II, items 14 to 16, enter the 12-month period of the attached financial statement and mark Yes or No for the Charter and By-Laws/Constitution.
Complete the affidavit
Fill in the organization name, the officer's name and title, and the date. The officer signs before a notary public, who completes the notary block.
Review and download the PDF
Check that no question is blank and that attachments are ready. Download or print the completed PDF from FillingPDF, then sign it before the notary and mail the package as described under How to submit.
How to submit Personal Property Tax Reimbursement Application – Newport News, VA
The form names one channel: mail. Send the completed, signed and notarized application to: Office of the Commissioner of the Revenue, 2400 Washington Avenue, Newport News, VA 23607.
Before mailing, check the package:
- Every question is answered. Where one does not apply, write N.A.
- The affidavit is signed by an officer and notarized.
- The attachments the form asks for are enclosed: the IRS Letter of Determination if you answer Yes to the 501(c) question, the financial statement, and the charter and by-laws or constitution if you mark them as attached.
- Extra sheets, if used, reference the item number they answer.
The form names no online, email or in-person channel and mentions no fee. The program is suspended, so call the Director of Budget and Evaluation at 757-926-8733 before sending anything. FillingPDF lets you fill out and download the PDF; submission follows the channel above.
Common mistakes to avoid
- Leaving a question blank when it does not apply; the form says to write N.A. and that all questions must be answered.
- Submitting the form unsigned or without the notary's completion of the affidavit; the form must be fully completed, signed and notarized.
- Answering Yes to the 501(c) question in Part II, item 4 without attaching the IRS Letter of Determination.
- Omitting the 12-month financial statement or leaving its start and end dates blank in Part II, item 14.
- Marking the charter or by-laws/constitution as attached in items 15 and 16 when they are not in the package.
- Using extra sheets without referencing the item number of the response.
- Mailing the form to an office other than the Office of the Commissioner of the Revenue, 2400 Washington Avenue, Newport News, VA 23607.
- Applying without confirming the program is open; the city says funding is temporarily suspended.
Frequently asked questions
What is the Personal Property Tax Reimbursement Application?
It is a City of Newport News form, printed as the FY2015 Application for Personal Property Tax Reimbursement Grant, on which an organization lists its personal property and answers eligibility questions to request reimbursement of personal property taxes paid in FY2014.
Is the Newport News personal property tax reimbursement grant still available?
The city's program page says the City Manager has temporarily suspended funding for the program and that the policy is shown for information only. Call the Director of Budget and Evaluation at 757-926-8733 to ask about the program's status.
Does the application have to be notarized?
Yes. The form says it must be fully completed, signed and notarized. An officer signs the affidavit, which is subscribed and sworn before a notary public, and an application that fails to comply will not be considered for a grant award.
Where do I mail the personal property tax reimbursement application?
Mail it to the Office of the Commissioner of the Revenue, 2400 Washington Avenue, Newport News, VA 23607. That is the only submission instruction printed on the form.
What do I attach to the application?
Attach the IRS Letter of Determination if you answer Yes to the 501(c) question, plus the most recent 12-month financial statement. The form also asks you to mark whether a copy of the Charter and of the By-Laws/Constitution is attached.
What was the due date on this form?
The FY2015 form states it was due by January 21, 2014, for taxes paid in FY2014 (July 2013-June 2014). The city's page gives no newer due date and says funding is suspended, so check with the Director of Budget and Evaluation.
What do I write if a question does not apply to my organization?
Write N.A. The form says all questions must be answered and that, if a question is not applicable, you should write N.A. If you need more room, use additional sheets and reference the item number in your response.
Is this the form for real estate tax reimbursement?
No. This form covers personal property taxes. The city's program page lists a separate Real Estate Tax Reimbursement Application next to it, along with the Policy for Making Grants to Designated Non-profit Organizations.
Can I fill out this form online on FillingPDF?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the application with the city; you still need the notarized original mailed to the Commissioner of the Revenue.
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