The Real Estate Tax Reimbursement Application is a City of Newport News form on which a nonprofit organization that owns real property in the city asks for a grant reimbursing the real estate taxes it paid. It is one of the Newport News property tax forms, and the city lists it with the Personal Property Tax Reimbursement Application on the Commissioner of the Revenue's program page. The edition on this page is the FY2015 application for taxes paid in FY2014 (July 2013-June 2014), and the city states that funding for the program is temporarily suspended. On FillingPDF you can fill out the form online and download or print the completed PDF; the official PDF is published by the city.
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What is Real Estate Tax Reimbursement Application – Newport News, VA?
The Real Estate Tax Reimbursement Application is the City of Newport News form, printed as the FY2015 Application for Real Estate Tax Reimbursement Grant, that a nonprofit property owner completes under oath to request a grant reimbursing real estate taxes paid in FY2014 (July 2013-June 2014).
The form belongs to the city's policy for making grants to designated nonprofit organizations. Under that policy, a grant equal to an organization's annual real estate taxes is made in place of a grant of tax-exempt status. The City Council approves or denies grant eligibility, and funding is decided each year as part of the Operating Budget.
The application has two parts. Part I describes the property: how it is used, when it was acquired, any additional land, improvements and any other occupant of the premises. Part II describes the organization: its charter, earlier exemptions, income from the property, financial statement, 501(c) status, alcoholic beverage license, compensation, earnings, donations, public service, political activity and membership rules. An officer's sworn affidavit with a notary block closes the form. A box marked For City Attorney's Office Use Only records whether the agency is eligible for a grant; the applicant does not complete it.
This form covers real estate taxes. The city lists a separate Personal Property Tax Reimbursement Application on the same program page.
Who needs to file Real Estate Tax Reimbursement Application – Newport News, VA?
Nonprofit organizations that own real property in the City of Newport News and want a grant equivalent to their real estate taxes use this application. The city's policy defines a nonprofit organization as one using real or personal property for religious, charitable, patriotic, historical, benevolent, cultural or public park and playground purposes.
An officer of the organization completes the form and signs the affidavit before a notary public, entering name and title.
Exclusions in the city's policy:
- Organizations the city may not make grants to under state and local law (the policy cites City Charter Sec. 2.02G and Virginia Code §15.2-953) cannot be placed on the grant eligibility list.
- Those organizations may instead apply for exemption by designation under Chapter 40 of the City Code. Only organizations that are not eligible for the grant list may apply for exemption by designation.
The City Attorney makes the initial eligibility determination, and the Council makes the final one if the organization asks. The city also states that grant funds are not disbursed to an organization that failed to pay its required real estate taxes by the due date.
When to file Real Estate Tax Reimbursement Application – Newport News, VA
The edition shown here states that it was due by January 21, 2014, for real estate taxes paid in FY2014 (July 2013-June 2014). Check the current status with the city before you prepare an application: the city's program page says the City Manager has temporarily suspended funding for this program and gives the Director of Budget and Evaluation at 757-926-8733 for questions.
The city's policy adds that grant funds, when included in the approved Operating Budget, are disbursed on or before July 15 of each fiscal year. Organizations on the grant eligibility list make annual applications as part of the Community Support Grant section of the city's Operating Budget.
Documents you need
- The organization's most recent financial statement of income and expenditures for a 12-month period; enter the start and end dates in Part II, item 5. It becomes part of the affidavit.
- Copies of the organization's Charter and By-Laws, when you answer Yes to Part II, item 6A.
- If you sent the Charter and By-Laws earlier and they are unchanged, give their dates in Part II, item 6B instead of attaching new copies.
- A copy of the Internal Revenue Service letter, if you answer Yes to Part II, item 7 (exempt under Sec. 501(c) of the Internal Revenue Code of 1954).
- Additional sheets, only if the answers do not fit; reference the item number on each sheet.
How to fill out Real Estate Tax Reimbursement Application – Newport News, VA
Check the program status first
The city states that funding for this program is temporarily suspended and gives 757-926-8733 (Director of Budget and Evaluation) for questions. Confirm the current edition and deadline before you start.
Enter owner and property details
At the top, enter the Owner/Name of Organization, Location of Property, the land, improvements and total value of the property carried on your books, the mailing address, contact person, phone number and Federal Tax ID Number. Fill the Map number if you have it.
Describe use and acquisition in Part I
Item 1: state the property's use specifically, by area of the building and floor, and land areas by use or non-use. Item 2: enter the month and year acquired and the land area.
Report additional land and improvements
Items 3A and 3B: mark Yes or No for additional land and, if Yes, give the month and year, land area, improvements, use, Map and Parcel Numbers, and Deed Book and Page. Item 4: give construction, addition, renovation or demolition dates and values.
Disclose other occupants
Part I, item 5: mark Yes or No for any other individual, association or corporation using the premises. If Yes, give details, including rents or profits received.
Answer the charter questions
Part II, items 1 to 4: state whether you are chartered or incorporated in Virginia and the date, the purpose, any earlier exemption (with the Act of Assembly or Ordinance in item 3B) and any income from use of the property.
Complete the attachment items
Items 5 to 7: enter the 12-month financial statement dates, mark Yes or No for the Charter and By-Laws and give their dates if unchanged, and answer the 501(c) question. Attach the documents each answer calls for.
Answer the operating questions
Items 8 to 11: alcoholic beverage license from the ABC Board, compensation above a reasonable allowance, net earnings benefiting individuals, and donations or grants. Explain where the form asks.
Answer public service and policy questions
Items 12 to 15: services for the public within Newport News, propaganda, legislation and political campaigns, discrimination, and religious qualifications for membership or the Board. Mark Yes or No for each.
Complete the signature and notary block
Enter the organization, officer name, title and date. The officer signs the affidavit in front of a notary public, who completes the day, month and year. Leave the City Attorney's Office block blank.
Review, download and mail
Check that nothing is blank or lacks N.A., then download or print the completed PDF from FillingPDF. Add the attachments and send the package as described under How to submit.
How to submit Real Estate Tax Reimbursement Application – Newport News, VA
The form gives one channel: mail. Mail the completed, signed and notarized application to the Department of Budget & Evaluation, 2400 Washington Avenue, Newport News, VA 23607.
Package contents:
- The full application, with every question answered or marked N.A.
- Any additional sheets, each referencing the item number it answers.
- The attachments the form calls for: the financial statement, the charter and by-laws (unless you sent them earlier and they are unchanged) and the IRS letter if you answer Yes to the 501(c) question.
Do not complete the For City Attorney's Office Use Only block. The form says an application that is not fully completed, signed and notarized will not be considered for a grant award. The city's program page lists 757-926-8733 for the Director of Budget and Evaluation. No online submission or fee is named on the form. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Leaving a question blank; the form requires every question to be answered and N.A. written where a question does not apply.
- Submitting the application without a signature and notarization; the form says an application not fully completed, signed and notarized will not be considered.
- Signing the affidavit before meeting the notary, when the form has you swear before a notary and the notary completes the jurat.
- Answering Yes to the 501(c) question without attaching the Internal Revenue Service letter.
- Writing on extra sheets without the item number they answer.
- Omitting the financial statement or the 12-month period dates for Part II, item 5.
- Filling in the For City Attorney's Office Use Only block, which is for the city's use.
- Preparing an application without checking the program status; the city says funding is temporarily suspended.
- Mailing the form to an office other than the Department of Budget & Evaluation, 2400 Washington Avenue, Newport News, VA 23607.
Frequently asked questions
What is the Newport News Real Estate Tax Reimbursement Application?
It is a City of Newport News form that a nonprofit organization owning real property in the city uses to request a grant reimbursing real estate taxes paid. This edition covers taxes paid in FY2014 (July 2013-June 2014) and is printed as the FY2015 application.
Does this form reduce my Newport News property tax bill?
No. It requests a grant that reimburses real estate taxes already paid. The city's policy makes such grants in place of tax-exempt status. Organizations the city cannot make grants to may apply for exemption by designation under Chapter 40 of the City Code.
Is the real estate tax reimbursement program still funded?
The city's program page says the City Manager has temporarily suspended funding and shows the policy for information only. Call the Director of Budget and Evaluation at 757-926-8733 to confirm the current status before applying.
Who can apply for the real estate tax reimbursement grant?
A nonprofit organization that owns real property in Newport News and uses real or personal property for religious, charitable, patriotic, historical, benevolent, cultural or public park and playground purposes. Organizations the city may not make grants to under state or local law are not eligible.
Does the application have to be notarized?
Yes. The form says it must be fully completed, signed and notarized, or the application will not be considered. An officer signs the affidavit, and a notary public completes the "subscribed and sworn" line.
Where do I mail the real estate tax reimbursement application?
Mail it to the Department of Budget & Evaluation, 2400 Washington Avenue, Newport News, VA 23607. The form names no other submission channel.
What do I attach to the application?
Attach the most recent 12-month financial statement of income and expenditures, copies of the Charter and By-Laws (unless sent earlier and unchanged), and the IRS letter if you answer Yes to the 501(c) question. Extra sheets must cite the item number.
Can I fill out this form online on FillingPDF?
Yes. You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the application with the city; you mail the signed, notarized form to the Department of Budget & Evaluation.
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