The Transient Excise Tax filing Form is the return, printed as the City of Newport News Transient Occupancy Tax Form, that the Newport News Commissioner of the Revenue uses to collect transient occupancy tax from the businesses that must collect and pay it. One return covers one month and carries the tax calculation, any penalty and interest, and the signed declaration. On FillingPDF you can fill out the form online and download or print the completed PDF; the form is published by the city at nnva.gov, and filing and payment follow the channels described below.
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What is Transient Excise Tax filing Form – Newport News, VA?
The Transient Excise Tax filing Form, printed on the PDF as the City of Newport News Transient Occupancy Tax Form, is the monthly return on which a business reports its gross receipts and figures the transient occupancy tax it owes the City of Newport News, Virginia.
The Commissioner of the Revenue issues it. The front page has a header block for the account number, business location, the month covered and the payment due date, followed by lines 1 to 10. Lines 1 to 3 report gross receipts and allowable deductions. Lines 4 to 6 calculate three taxes: the local transient occupancy tax, the Virginia district transient occupancy tax and a lodging tax charged per night, for which you enter the number of nights. Line 7 subtotals them, lines 8 and 9 add penalty and interest when they apply, and line 10 gives the total due.
The back of the form has two extra sections. One records name, address and similar changes, such as a new business location or mailing address. The other records a closure or entity change and the final tax liability, under Chapter 40 of the Newport News Code of Ordinances.
The form is a business tax return. It is not a property tax form: the city's real estate and mobile home tax exemption and deferral forms are listed separately on the Commissioner of the Revenue's forms page.
Who needs to file Transient Excise Tax filing Form – Newport News, VA?
The main group is the owner or authorized agent of a business that is required to collect and pay this tax to the City of Newport News. The form is signed by the owner or authorized agent, who prints his or her name and title and certifies that the return is true, correct and complete.
- Businesses reporting a month of receipts: complete lines 1 to 10 for the month shown at the top of the form.
- Businesses that have moved within the city or changed their mailing address, phone or email: complete the name, address and similar changes section. If the business moved from Newport News to outside the city, complete the closures and entity changes section instead.
- Businesses that quit, close or dispose of the business: the closures and entity changes section applies, because the tax then becomes immediately due and payable.
The form says not to enter a new owner or officer in the address-change section. If your business has a new owner or officer, you must contact the Commissioner of the Revenue's office.
When to file Transient Excise Tax filing Form – Newport News, VA
The return covers a single month, shown in the For the Month Of box, and the form prints a Payment Due On Or Before date in the header. File and pay by that date. The form sets the due date for each return in that box rather than in a fixed rule, so use the date printed for your month.
Penalty and interest are figured on lines 8 and 9 when payment is late, and the penalty schedule is printed on the form itself.
If a business quits, closes or otherwise disposes of the business, Newport News Code of Ordinances Chapter 40, quoted on the form, makes the tax immediately due and payable. The person responsible must immediately make a report and pay the tax due, using the closures and entity changes section and entering the final tax period of operation.
Documents you need
- Itemized list of allowable deductions: the form says it MUST be attached when you claim deductions on line 2. If there are none, enter '0' on line 2.
- Full payment payable to TREASURER, CITY OF NEWPORT NEWS: the form says payments must be made in full.
How to fill out Transient Excise Tax filing Form – Newport News, VA
Complete the account header
Enter the ACCOUNT NUMBER, the BUSINESS LOCATION, the month in FOR THE MONTH OF and the date in PAYMENT DUE ON OR BEFORE as they apply to this return.
Enter total gross receipts
On line 1, enter your Total Gross Receipts for the month in dollars.
Enter allowable deductions
On line 2, enter Less Allowable Deductions and attach the itemized list. If you have none, enter '0'.
Figure taxable gross receipts
On line 3, subtract line 2 from line 1 to get Taxable Gross Receipts.
Calculate the three taxes
Under CALCULATE TAX, enter the Local Transient Occupancy Tax on line 4 and the Virginia District Transient Occupancy Tax on line 5, using the rates printed on the form. On line 6, enter the Number of Nights and the Lodging Tax.
Add the subtotal
On line 7, add lines 4 through 6.
Add penalty and interest if due
On line 8, enter any penalty under the schedule printed on the form, and on line 9 enter any interest on the tax and penalty due. Leave them at zero if the return is on time.
Find the total due
On line 10, add lines 7 through 9. This is the amount to pay to the Treasurer, City of Newport News.
Sign the declaration
The owner or authorized agent signs, prints his or her name and title, and dates the declaration certifying the return is true, correct and complete.
Report address or name changes
If needed, complete the NAME, ADDRESS, AND SIMILAR CHANGES section with the new location, move date, phone, mailing address or email. Do not enter a new owner or officer.
Complete the closure section if closing
If the business closed or the entity changed, enter the date, current mailing address and phone, the final tax period (Month/Year) and gross receipts, and the final tax, penalty, interest and payment enclosed. Sign this section.
Review and download the PDF
Check every line and the attached deduction list, then download or print the completed PDF from FillingPDF and file and pay as described under How to submit.
How to submit Transient Excise Tax filing Form – Newport News, VA
The form names two ways to file and pay: online, or with a payment made in full to the City Treasurer.
- Online: the form states that this tax can also be filed and paid online at tax.nnva.gov.
- Payment: payments must be made in full and made payable to TREASURER, CITY OF NEWPORT NEWS.
- Questions and account help: the Business Taxes and Licensing Department of the Commissioner of the Revenue can be reached at (757) 926-8644. The form's header lists the office at 2400 Washington Avenue, Newport News, Virginia 23607-4389, fax (757) 247-2628, and the website www.nnva.gov/cor. The form says you may contact either of two office locations by visiting, calling or emailing for help with computing a tax liability, closing an account or other account information.
Attach the itemized list of deductions if you enter an amount on line 2. If you complete the name and address changes or closure sections, sign them as well. The form prints no separate mailing address for returns. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Claiming deductions on line 2 without attaching the itemized list, which the form says must be attached.
- Leaving line 2 blank when there are no deductions; the form says to enter '0'.
- Sending a partial payment; the form states payments must be made in full.
- Making the payment out to someone other than TREASURER, CITY OF NEWPORT NEWS.
- Forgetting to enter the number of nights on line 6, which the lodging tax is based on.
- Entering a new owner or officer in the address-change section; the form says to contact the office instead.
- Completing the name, address or closure sections without signing them; the form asks for a signature if any of those sections is completed.
- Signing a return you do not believe is true and correct; the form notes that willfully subscribing such a return is a misdemeanor under Code of Virginia §58.1-11.
Frequently asked questions
What is the Newport News Transient Excise Tax filing Form?
It is the monthly return, printed as the City of Newport News Transient Occupancy Tax Form, on which a business reports gross receipts and calculates the transient occupancy taxes and lodging tax it owes the city. The Commissioner of the Revenue issues it.
Is this a Newport News property tax form?
No. It is a business return for transient occupancy tax. The Commissioner of the Revenue's forms page lists the city's property-related forms separately, such as the real estate tax exemption forms and the mobile home tax deferral and exemption forms.
Can I file the Newport News transient tax return online?
Yes. The form says this tax can also be filed and paid online at tax.nnva.gov. You can also fill out the PDF on FillingPDF and download it, but FillingPDF does not file or pay the tax for you.
Who do I make the payment out to?
Make it payable to TREASURER, CITY OF NEWPORT NEWS. The form states that payments must be made in full. For help computing the amount, call the Business Taxes and Licensing Department at (757) 926-8644.
Do I have to attach a list of deductions?
Yes, when you claim deductions on line 2. The form says the itemized list must be attached. If you have no deductions, enter '0' on line 2 instead.
What do I do if my business closes?
Complete the closures and entity changes section and pay the final tax. Under Chapter 40 of the Newport News Code of Ordinances, quoted on the form, the tax becomes immediately due and payable when a business quits, closes or disposes of the business.
Who has to sign the return?
The owner or an authorized agent signs, with printed name and title and the date. The signature certifies the return is true, correct and complete; the form notes that willfully subscribing an untrue return is a misdemeanor under Code of Virginia §58.1-11.
How do I report a new business address?
Use the name, address and similar changes section on the back of the form, which asks for the new location, the move date, phone, mailing address and email. If the business moved outside Newport News, complete the closures section instead.
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