The vehicle report of sale is the form the Washington State Department of Licensing (DOL) provides so a seller can notify the state that a car, truck, motorcycle, trailer, or other registered vehicle has been sold, traded, or given up. The seller files it within 5 business days of the sale to document the transfer. On FillingPDF you can fill out the form online and download or print the completed PDF; the report itself reaches DOL through the filing options described below.
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What is TD-420-062?
The Vehicle Report of Sale (TD-420-062) is the Washington State Department of Licensing (DOL) form a seller uses to notify DOL that they have sold, traded, or given up ownership of a car, truck, motorcycle, trailer, or other registered vehicle.
DOL's form describes two seller steps to release your interest in the vehicle. First, you sign the Vehicle Certificate of Title and give it to the buyer. Second, you file a Report of Sale with DOL within 5 business days of the sale to document it. This form is that second step.
The form collects the vehicle information (plate, decal, or metal tag number, vehicle identification number (VIN), model year, make, model, certificate of title number, date sold, sale price and today's date) and the names and addresses of the seller and the buyer. The sale price is entered as 0 if the vehicle was a gift or an inheritance. The buyer's driver license number is requested if available.
The report is not the buyer's application. The form tells buyers to apply for a new registration and title with the signed Certificate of Title and a completed Vehicle Title Application (TD-420-001). The form also carries a warning: a person who files a vehicle report of sale without the knowledge of the transferee is guilty of fraudulent filing and punished under state law (RCW 9.45.270). The revision printed on the form is TD-420-062 (R/7/21)VWA.
Who needs to file TD-420-062?
Sellers file this form. It applies to anyone who has sold, traded, or given up ownership of a car, truck, motorcycle, trailer, or other registered vehicle and wants to notify DOL and document the sale.
Details from the form:
- Filing the report is the seller's second step; the first is to sign the Vehicle Certificate of Title and give it to the buyer.
- Gifts and inheritances are covered: enter 0 as the sale price.
- Buyers do not file this report. They apply for a new registration and title and use the Vehicle Title Application (TD-420-001) with the signed Certificate of Title.
- Do not file a report of sale without the knowledge of the transferee. The form states that doing so is fraudulent filing under RCW 9.45.270.
The form names no representative or signer other than the seller and buyer whose names it requests.
When to file TD-420-062
File the Report of Sale within 5 business days of the sale. The five-business-day period is stated on the form as the seller's deadline for documenting the sale with DOL.
The form also gives the buyer a separate deadline: apply for a new registration or title within 15 calendar days of purchasing the vehicle to avoid paying a penalty. That deadline belongs to the buyer's application, not to this report, but it is a reason to sign and hand over the Certificate of Title at the time of sale.
No renewal or validity period is printed on the form.
Documents you need
- Signed Vehicle Certificate of Title: the seller signs it and gives it to the buyer as the first step to release interest in the vehicle; it is not sent with this form.
- Report of Sale fees, included with the form when you mail it or file it in person at a vehicle licensing office; see dol.wa.gov for fee information.
How to fill out TD-420-062
Confirm you are the seller
Use this form only to report that you sold, traded, or gave up ownership of a registered vehicle. Sign the Vehicle Certificate of Title and give it to the buyer before you file.
Enter plate or tag number and VIN
In the Vehicle information block, enter the Plate/Decal/Metal tag # and the Vehicle identification number (VIN).
Enter model year, make, and model
Complete the Model year, Make, and Model fields for the vehicle you sold.
Enter title number and sale details
Enter the Certificate of title number and the Date vehicle sold. In Sale price, enter the amount, or 0 if the vehicle was a gift or an inheritance.
Enter today's date
Fill in Today's date in the Vehicle information block.
Enter the seller's name and address
Under Seller and buyer information, enter the Seller name, Address, City, State, and ZIP code.
Enter the buyer's details
Enter the Buyer name, and the Driver license number if available. Then add the buyer's Address, City, State, and ZIP code.
Review and download the completed PDF
Check the VIN, title number, and dates against the Certificate of Title, then download or print the completed PDF from FillingPDF and file it within 5 business days using one of the channels under How to submit.
How to submit TD-420-062
DOL lists two filing options for the Report of Sale: online, or in person or by mail at a vehicle licensing office.
- Online: file at dol.wa.gov, or use your License express account.
- In person or by mail: take or mail this form to any vehicle licensing office and include the Report of Sale fees with the form.
Fees apply to the Report of Sale. The amount is not printed on the form; the form refers you to dol.wa.gov for fee information. The form gives no street or mailing address, because any vehicle licensing office accepts it. DOL recommends downloading PDF forms to your computer and opening them in the latest Adobe Reader before filling them out, since completing them in a web browser can cause formatting issues.
FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Filing the Report of Sale later than 5 business days after the sale instead of within that period.
- Treating the report as a substitute for signing the Vehicle Certificate of Title and giving it to the buyer; the form lists both as seller steps.
- Mailing the form or bringing it to a vehicle licensing office without the Report of Sale fees, which the form says to include.
- Leaving the sale price blank when the vehicle was a gift or an inheritance; the form says to enter 0.
- Filing a report of sale without the buyer's knowledge, which the form says is fraudulent filing under RCW 9.45.270.
- Using this form as the buyer's application; buyers apply with the Vehicle Title Application (TD-420-001) and the signed Certificate of Title.
- Filling out the PDF inside a web browser; DOL says this can cause formatting issues and recommends downloading it first.
Frequently asked questions
What is a vehicle report of sale?
A vehicle report of sale is the Washington DOL form (TD-420-062) a seller files to notify the Department of Licensing that a car, truck, motorcycle, trailer, or other registered vehicle was sold, traded, or given up. It documents the sale after the seller signs the Certificate of Title over to the buyer.
How long do I have to file a report of sale in Washington?
Within 5 business days of the sale. The form lists this as the seller's second step after signing the Vehicle Certificate of Title and giving it to the buyer.
Where do I file the Vehicle Report of Sale?
Online at dol.wa.gov or through your License express account, or in person or by mail at any vehicle licensing office. If you file in person or by mail, include the Report of Sale fees with the form.
Is there a fee to file a report of sale?
Yes. The form says to include Report of Sale fees when you mail it or bring it to a vehicle licensing office, and it refers you to dol.wa.gov for fee information. The amount is not printed on the form.
What do I enter as the sale price for a gift or inheritance?
Enter 0. The form's Sale price field says to enter 0 if the vehicle was a gift or an inheritance.
Does the buyer file the Vehicle Report of Sale?
No. The seller files it. The buyer applies for a new registration and title within 15 calendar days of purchase to avoid a penalty, using the signed Certificate of Title and the Vehicle Title Application (TD-420-001).
Can I fill out the Vehicle Report of Sale online?
You can fill out the PDF online on FillingPDF and download or print it. FillingPDF is an independent service and does not file the report with DOL; you file it through DOL's online option or at a vehicle licensing office.
Can I file a report of sale without telling the buyer?
No. The form warns that a person who files a vehicle report of sale without the knowledge of the transferee is guilty of fraudulent filing and punished under state law (RCW 9.45.270).
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