Official Record Online Copy Request Form – Ventura County, CA

The Official Record Online Copy Request Form is the Ventura County Clerk-Recorder form that customers complete and email to order copies of recorded documents, listing each document by type, number or book and page, pages needed and whether a certified copy is wanted.

The form is titled ONLINE COPY REQUEST and is a single page. At the top it asks you to determine and list all documents to be copied before you submit. It then sets out two fee schedules, one for official record copies and one for clerk copies, both charged per document, with a separate certification fee for certified copies. The amounts are printed on the form; this page does not repeat them.

Three rules printed on the form shape the request. All certified copies must be purchased in their entirety. Certified copies may only be returned by mail and cannot be emailed or faxed. Once your order has been processed, a staff member contacts you to take payment by debit or credit card, and every debit or credit transaction incurs a service fee.

The request is not a recording form. The Clerk-Recorder's County Recorder Forms page lists separate forms for documents that are recorded, such as the Grant Deed, Quitclaim Deed, Deed of Full Reconveyance and Substitution of Trustee. This form only asks for copies of documents that already exist in the record. The form's own revision mark is REV 7/1/2025.

Anyone who wants copies of documents held in the Ventura County Clerk-Recorder's records uses this form to place the request by email. The form calls the person ordering the "Customer" and asks for the customer's name, phone number, email and mailing address.

• Customers who want plain copies list each document and the pages needed; the form's example is "2-3 only", or "all".
• Customers who want certified copies mark the Certified column for that document. The form says certified copies must be purchased in their entirety, so every page of that document is ordered.
• Customers who need a certified copy delivered must provide a mailing address, because certified copies are returned only by mail and cannot be emailed or faxed.

Do not use this form to record a new document. The County Recorder Forms page lists the separate forms and recording requirements for documents such as a Grant Deed or a Deed of Full Reconveyance. The form says nothing about who may order on behalf of someone else.

Use the form whenever you need copies of recorded documents and you are ready to list every document you want. The form asks you to determine and list all documents to be copied before you submit the request to the office. It prints no deadline or expiration date, so the request has no filing window of its own.

After you email the request, the form says that once your order has been processed a staff member will contact you to take payment by debit or credit card. It gives no processing time. For fee amounts, check the form itself and the fee list linked from the Clerk-Recorder's County Recorder Forms page.

The form is submitted by email only; it names no other channel.

• Email: send the completed request to [email protected]. The form also carries an Email Request Here button for this purpose.
• Payment: you do not enter card details on the form. After your order is processed, a staff member contacts you to process your debit or credit card. Every debit or credit transaction incurs a service fee, and copy and certification fees apply per document as printed on the form.
• Delivery of certified copies: certified copies are returned only by mail. They cannot be emailed or faxed, so include a complete mailing address.

Before sending, check that every document you want is listed. The Clerk-Recorder publishes its forms and a fee list at https://clerkrecorder.venturacounty.gov/county-recorder/forms/. FillingPDF lets you fill out and download the PDF; submission follows the channels above.