Online Copy Request Form – Ventura County, CA

The Online Copy Request Form is the one-page Ventura County Clerk-Recorder form on which a customer lists the documents they want copied, with the document number or book and page, the pages needed and whether each copy is certified, and emails the list to the office.

The form is titled "ONLINE COPY REQUEST" and carries the revision date REV 7/1/2025. It asks you to determine and list all documents to be copied before you send it. A table has one row per document: the document type (for example Grant Deed, Reconveyance or Deed of Trust), the document number (or book and page), the pages needed (for example 2-3 only, or all) and a Certified column.

The form prints two fee schedules, one for Official Record copies and one for Clerk copies, each charged per document and each with a certification fee. It also warns that all debit and credit transactions incur a service fee. The amounts are printed on the form itself; check the current PDF or ask the Recorder's office for them.

Two rules are stated on the form: all certified copies must be purchased in their entirety, and certified copies may be returned only by mail, never by email or fax.

The Clerk-Recorder's forms page lists this request among its resources. It is a request for copies of documents already recorded; it does not record a new document and is not a tax form.

Anyone who needs copies of documents recorded with the Ventura County Clerk-Recorder, and who wants to order them by email rather than another method, uses this form. You identify each document by its document number or by book and page, so you need that reference before you start.

Points that decide how you fill it out:

• If you want a certified copy, you must buy all pages of that document; the form says all certified copies must be purchased in their entirety.
• If a certified copy is what you need, plan on receiving it by mail: the form says certified copies cannot be emailed or faxed.
• If you need only some pages and do not need certification, you can enter the pages wanted, such as 2-3 only.

The form is not a way to have your own copies conformed. The Clerk-Recorder's forms page says Ventura County does not conform copies and that copies sent in for conforming are returned to you.

The form does not describe who may order on behalf of another person, and it sets no eligibility rules beyond the customer details it asks for.

Send the form when you know every recorded document you want copied. The form asks you to determine and list all documents to be copied before you submit it to the office, so gather the document numbers or book and page references first and put them all on one request. No due date is printed on the form. After the Recorder processes the order, a staff member contacts you to take payment by debit or credit card; the form states no processing time.

The form is submitted by email, and payment is handled afterward by phone contact from staff.

• Email: send the completed request to [email protected]. The form lists every document you want copied in a single request.
• Payment: once your order has been processed, a staff member contacts you to process your debit or credit card. The form states that all debit and credit transactions incur a service fee, and it prints the per-document fee schedules for Official Record copies and Clerk copies; check the PDF or the Recorder's office for the current amounts.
• Delivery: certified copies are returned only by mail and cannot be emailed or faxed, so enter a correct mailing address.

FillingPDF lets you fill out and download the PDF; submission follows the channels above.