Online Copy Request – Ventura County, CA

Online Copy Request is the Ventura County Clerk-Recorder form for ordering copies of documents the office holds. You list every document you want, submit the request by email, and a staff member contacts you to take payment by debit or credit card.

The form separates two kinds of copies, each with its own fee schedule printed on it: Official Record Copy fees, charged per document, with a charge for the first page, a charge for each additional page and a certification fee; and Clerk Copy fees, charged per page plus a certification fee. The form states that all certified copies must be purchased in their entirety, so a certified copy always covers all pages of the document.

Each request lists the customer's name, phone number, email and mailing address, and then one row per document: the document type (for example Grant Deed, Reconveyance or Deed of Trust), the document number or the book and page, the pages needed, and whether the copy is certified. Certified copies are returned only by mail; they cannot be emailed or faxed.

The form is a request for copies. It does not record a document and does not conform copies: the Clerk-Recorder's forms page says Ventura County does not conform copies and returns any extra copies sent for that purpose. That page also links the list of fees for the County Clerk, Registrar of Voters, County Recorder and non-statutory fees.

Anyone who wants a copy of a document held by the Ventura County Clerk-Recorder can use the Online Copy Request, as the customer named at the top of the form. It suits people who know what they need: the form asks you to determine and list every document to be copied before you submit it.

Use it in these situations:

• You want an uncertified copy of a document, and may need only certain pages (for example "2-3 only").
• You want a certified copy, in which case you must buy all pages of the document.
• You want to order by email and pay by debit or credit card with a staff member, rather than visit the office.

Certified copies come back by mail only, so you need a mailing address the Clerk-Recorder can use. Do not use this form to ask the office to conform copies; the County does not conform them and returns any copies sent for that purpose. The form does not say who may order on behalf of another person.

Submit the Online Copy Request whenever you need copies of documents on file with the Ventura County Clerk-Recorder; the form prints no deadline or expiration date. Before you send it, identify and list all the documents you want copied, because the form asks you to do this first. After the office processes your order, a staff member contacts you to take your debit or credit card payment. Certified copies are then returned by mail, so allow for mailing time. The form gives no processing time.

You submit the Online Copy Request by email to the Ventura County Clerk-Recorder; the form names no other channel.

• Email: send the completed form to [email protected]. The form has an Email Request Here button for this purpose.
• Payment: once your order has been processed, a staff member contacts you to process your debit or credit card. All debit and credit card transactions incur a service fee. Copy fees apply per document, and the amounts are printed on the form; the full fee list is linked from the County Recorder forms page.
• Delivery: certified copies are returned only by mail and cannot be emailed or faxed.

Do not send additional copies to be conformed; the County does not conform copies and returns them. FillingPDF lets you fill out and download the PDF; submission follows the channels above.