The Property Fraud Alert Form is the sign-up form for the Documentation Notification Program run by the Sangamon County Recorder in Springfield, Illinois. You list the names to subscribe and choose one way to receive document recording alerts: e-mail, voice phone call or text message. On FillingPDF you can fill out the form online and download or print the completed PDF; the Recorder's Office publishes the original on its forms page, and the signed form goes back to the Recorder by mail or in person.
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What is Property Fraud Alert Form – Sangamon County, IL?
The Property Fraud Alert Form is the Sangamon County Recorder's subscription form for the Documentation Notification Program, which sends document recording alerts to the people and businesses that enroll, by e-mail, voice phone call or text message.
The form is printed under the name of the Sangamon County Recorder, Frank J. Lesko, with the program title "Documentation Notification Program (Property Fraud Alert)" and the motto "Be Informed...Be Alert...Be Notified." Completing it enrolls the names you write on it. It asks four things: whether the name is a Personal or a Business name, your preferred language for notifications (English or Spanish), the name or names to subscribe, and the single channel where alerts should be sent.
By signing, you accept the disclaimer printed on the reverse side of the form. That disclaimer names FIDLAR Technologies as the service and technology provider and states that neither FIDLAR Technologies nor the County represents or endorses the accuracy or reliability of the information the service provides. It also says the information may be displayed and printed for personal, non-commercial use only.
The form belongs to the set of documents the Recorder's Office offers on its forms page for use in Sangamon County, Illinois. That page says the office cannot assist you in filling out these forms or give legal assistance or advice. This form is a notification sign-up: it is not a recording document and the form prints nothing about property tax.
Who needs to file Property Fraud Alert Form – Sangamon County, IL?
The Property Fraud Alert Form is for individuals and businesses that want to receive document recording alerts from the Sangamon County Recorder. The first question on the form asks you to mark the type of name you are subscribing, Personal or Business, so both kinds of subscriber are covered.
- Individuals subscribe their own name and mark Personal.
- Businesses subscribe the business name and mark Business.
- You may write more than one name: the form has two lines under "What name(s) would you like to subscribe?" and two signature lines.
- Subscribers who prefer notifications in Spanish mark Spanish under the preferred-language question; otherwise they mark English.
You must choose one way to be alerted: e-mail, voice phone call or text message. The form says "Please select one."
The form prints no residency requirement, no age limit and no rule about who may sign for another person or for a business, so any such question is one to put to the Recorder's Office. The Recorder's forms page states that the office cannot assist with filling out forms.
When to file Property Fraud Alert Form – Sangamon County, IL
Submit the form whenever you want to enroll a name in the Documentation Notification Program. It is a subscription request, and no due date or filing window is printed on it. Because the Recorder's forms page says data cannot be saved on these forms, complete the form in one sitting, then print it, sign it and return it. Each name you want alerts for needs to be written on the form, so list every name before you sign.
How to fill out Property Fraud Alert Form – Sangamon County, IL
Mark the type of name
Under "What type of name would you like to subscribe?", mark Personal for an individual or Business for a business.
Choose the notification language
Under "What is your preferred language for notifications?", mark English or Spanish.
Print the names to subscribe
Under "What name(s) would you like to subscribe?", print each name clearly on its own line. The form has two name lines.
Select one alert method
Under "Where should we send document recording alerts?", select only one: E-Mail, Voice Phone Call or Text Message.
Enter your contact details
Write the e-mail address on the E-Mail line, or the phone number with area code on the Voice Phone Call or Text Message line, matching the method you selected.
Read the disclaimer on the reverse
The form says that by signing you accept the disclaimer on the reverse side. Read it before you sign.
Sign and date the form
Sign and date on a signature line. The form has two signature and date lines; use the second one when a second name is subscribed.
Review, download and print
Check names, alert method and contact details, then download or print the completed PDF from FillingPDF. Return the signed form to the Recorder as described under How to submit.
How to submit Property Fraud Alert Form – Sangamon County, IL
You return the completed, signed form to the Sangamon County Recorder by mail or in person. The form says: "Please return completed form to: Sangamon County Recorder, 200 South Ninth Street, First Floor, Springfield IL 62701."
- By mail: send the printed and signed form to the Sangamon County Recorder at the address above.
- In person: the Recorder's forms page says to bring the printed form to the Sangamon County Recorder's office, First Floor - County Building, 200 South Ninth Street, Springfield, Illinois 62701.
The Recorder's forms page says data cannot be saved on these forms and tells you to print them. It lists no online submission, fax or e-mail channel for this form. The form does not state a processing time or a way to check your enrollment status. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Choosing more than one way to receive alerts; the form says "Please select one" for e-mail, voice phone call or text message.
- Leaving the Personal or Business box unmarked, so it is unclear what kind of name you are subscribing.
- Writing the subscribed name carelessly; the form asks you to "Please print clearly" on each name line.
- Giving a phone number without the area code for the voice call or text message option, since the form provides space for it in parentheses.
- Returning the form unsigned or undated; signing is how you accept the disclaimer on the reverse side.
- Not reading the disclaimer on the reverse side before signing it.
- Expecting the Recorder's Office to help you complete the form; its forms page says staff cannot assist with filling out forms.
- Sending the form to an address other than the Sangamon County Recorder, 200 South Ninth Street, First Floor, Springfield IL 62701.
Frequently asked questions
What is the Property Fraud Alert Form?
It is the Sangamon County Recorder's sign-up form for the Documentation Notification Program (Property Fraud Alert). You subscribe one or more names and choose where document recording alerts are sent: e-mail, voice phone call or text message.
Is the Property Fraud Alert Form a Sangamon County property tax form?
No. The form comes from the Sangamon County Recorder and covers only enrollment for document recording alerts. It prints nothing about property tax, assessments or payments, so questions on those topics belong with the county offices that handle them.
Can a business sign up for property fraud alerts in Sangamon County?
Yes. The first question on the form asks whether the name is Personal or Business, so you can subscribe either an individual's name or a business name. The form does not say who may sign for a business, so ask the Recorder's Office.
Can I choose more than one way to receive alerts?
No. The form instructs you to select one: E-Mail, Voice Phone Call or Text Message. Enter the e-mail address or the phone number that matches the method you chose.
Where do I return the Property Fraud Alert Form?
Return it to the Sangamon County Recorder, 200 South Ninth Street, First Floor, Springfield IL 62701, by mail or in person. The Recorder's forms page tells you to print the form and mail it or bring it to the office.
Can I get the alerts in Spanish?
The form asks for your preferred language for notifications and offers English or Spanish. Mark Spanish if you want your alerts in that language.
Can I fill out the Property Fraud Alert Form online?
You can fill it out online on FillingPDF and download or print the completed PDF. FillingPDF is an independent service: it does not submit the form or enroll you, so you still mail it or bring it to the Sangamon County Recorder.
Does the Recorder's Office help me complete the form?
No. The Recorder's forms page says the office cannot assist you in filling out its forms or provide legal assistance or advice. The Property Fraud Alert Form itself is short and asks only for name type, language, names, one alert method and a signature.
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