Schedule E, Calculation of Estimated Property Tax for Relevant Hospital Entity, is the worksheet that you attach to Form PTAX-300-H, the hospital property tax exemption application. It is one of the Sangamon County property tax exemption forms, published by the Sangamon County Supervisor of Assessments. It works through five steps: describe the property, estimate the land value, figure the buildings value, total the estimated assessed value and figure the estimated property tax. On this page you can fill out the form online on FillingPDF and download or print the completed PDF; the official PDF is published by the county.
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What is Schedule E (PTAX-300-H)?
Schedule E, Calculation of Estimated Property Tax for Relevant Hospital Entity, is the worksheet attached to Form PTAX-300-H that estimates the property tax on hospital property by combining an estimated land value with an estimated buildings value.
The form runs in five steps. Step 1 (lines 1 to 3) describes the property: its use, address and property index numbers. Step 2 (line 4) gives the total assessed land value. Step 3 (lines 5 to 12) builds the estimated buildings value from square footage, a replacement cost per square foot, the building's age, its remaining life and the county's assessment factor. Step 4 (lines 13 to 15) adds land and buildings into a total estimated value. Step 5 (lines 16 to 18) adds the line 15 totals, applies the state equalization rate and then the applicable tax rate.
The result on line 18 is written on Form PTAX-300-H, Line 20, which is why the schedule never stands alone.
The Sangamon County Supervisor of Assessments lists Schedule E among the exemption materials for hospitals: hospitals use Form PTAX-300H with the supplemental forms Schedule A and Schedule E. Organizations that are not hospitals, religious organizations or federal or state agencies apply with Form PTAX-300 instead. Schedule E is not a homestead exemption form, and it does not decide the exemption: the Board of Review reviews the application and forwards it to the Illinois Department of Revenue for the final administrative decision.
Who needs to file Schedule E (PTAX-300-H)?
Hospitals applying for a property tax exemption with Form PTAX-300H complete Schedule E as a supplemental form to that application. The form's title refers to a "relevant hospital entity", and the county's exemptions page names Schedule E, together with Schedule A, as the supplements that hospitals use.
Who does not use it:
- Organizations that are not hospitals, religious organizations or federal or state agencies apply with Form PTAX-300.
- Religious organizations use Form PTAX-300R.
- Federal and state agencies use Form PTAX-300FS.
- A hospital filing the annual affidavit uses Form PTAX-300HA.
Homeowners seeking a homestead exemption, such as the General Homestead Exemption or the Senior Citizen Homestead Exemption, use their own application forms from the Supervisor of Assessments, not this schedule.
The county page says that a property owner or the owner's agent files exemption applications; the schedule itself prints no signature block.
When to file Schedule E (PTAX-300-H)
Schedule E is filed when the hospital's exemption application, Form PTAX-300-H, is filed, because the schedule says to attach it to that form. No separate due date is printed on it, so it travels with the application.
Prepare the figures before you start: line 4 needs comparable land parcels, line 6 needs the most recent edition of the Marshall & Swift Valuation Services Manual, and lines 11 and 17 to 18 need the county's assessment factor, the state equalization rate and the applicable tax rate. For any filing window that applies to the hospital application itself, check the instructions for Form PTAX-300-H or ask the Sangamon County Supervisor of Assessments.
How to fill out Schedule E (PTAX-300-H)
Confirm the schedule belongs with PTAX-300-H
Schedule E is attached to Form PTAX-300-H, the hospital application. Have that form open, because the line 18 result is written on its Line 20.
Describe the property
Step 1: on line 1 enter the use of the property, on line 2 the address and on line 3 the property index numbers.
Enter the estimated land value
Line 4: average the assessed values per square foot of three reasonably comparable parcels, excluding farm land and the value of improvements on them. Multiply that average by the square feet of land for which the exemption is sought.
Enter building size and replacement cost
Line 5: square footage of the building for which the exemption is sought. Line 6: the Class A Average building replacement cost per square foot from the latest Marshall & Swift manual, adjusted for current cost and local multipliers. Line 7: multiply Line 5 by Line 6.
Enter actual age and remaining life
Line 8: the building's actual age. Line 9: the adjusted remaining life; hospitals are assumed to have a 40-year life, with 5 years remaining if older than 35 years and 32 years if newer than 8 years. Other buildings use the life from the American Hospital Association publication "Estimated Useful Lives of Depreciable Hospital Assets".
Figure the remaining life percentage
Line 10: divide the adjusted remaining life by the useful life and enter it in the decimal boxes. For example, 28 years remaining on a 40-year useful life is 70%.
Apply the assessment factor
Line 11: write the assessment factor for the county. Line 12: multiply Line 7 by Line 10 by Line 11 to get the assessed buildings value.
Total the estimated assessed value
Line 13: copy the land value from Line 4. Line 14: copy the buildings value from Line 12. Line 15: add them to get the total estimated value.
Figure the estimated property tax
Line 16: add all Line 15 totals together. Line 17: multiply Line 16 by the state equalization rate and write the rate in the space. Line 18: multiply Line 17 by the applicable tax rate, write the rate, and enter the amount also on PTAX-300-H, Line 20.
Review and download the completed PDF
Check that each calculation uses the lines the form names and that the line 18 amount matches PTAX-300-H, Line 20. Download or print the completed PDF from FillingPDF and assemble it with the application as described under How to submit.
How to submit Schedule E (PTAX-300-H)
Schedule E has no filing channel of its own: it goes in as an attachment to Form PTAX-300-H, which the applicant files with the Board of Review.
- Board of Review: the county page says all exemption applications and their documentation must be filed in duplicate with the Board of Review. The Board reviews the application and forwards it to the Illinois Department of Revenue for the final administrative decision.
- Getting the forms: application forms are available in the office of the Supervisor of Assessments, on the 1st Floor of the Sangamon County Complex. Office hours are 8:30 am to 5:00 pm, Monday through Friday, except on legal holidays, when the County Complex is closed.
- Your copy: when you file an exemption application, ask for a file stamped copy if one is not offered. The county page says the property owner or the owner's agent should request it.
The form and the county page give no separate address, portal or fee for Schedule E. FillingPDF lets you fill out and download the PDF; submission follows the channels above.
Common mistakes to avoid
- Submitting Schedule E on its own instead of attaching it to Form PTAX-300-H, as the form directs.
- Forgetting to carry the line 18 amount to Form PTAX-300-H, Line 20.
- Basing line 4 on fewer than three comparable parcels, or on farm land, or on parcels whose assessed value includes the improvements.
- Multiplying the line 4 average by the wrong area; it is multiplied by the square feet of land for which the exemption is sought.
- Using a Marshall & Swift cost other than the Class A Average building rate from the most recent edition, adjusted by current cost and local multipliers.
- Assuming a useful life other than 40 years for a hospital building, or ignoring the assumed remaining lives of 5 years (older than 35 years) and 32 years (newer than 8 years).
- Computing line 12 from the wrong lines; it is Line 7 multiplied by Line 10 multiplied by Line 11.
- Filing a single copy of the exemption application when the county page says applications and documentation are filed in duplicate with the Board of Review.
Frequently asked questions
What is Schedule E (Form PTAX-300-H)?
Schedule E is the worksheet titled Calculation of Estimated Property Tax for Relevant Hospital Entity. It attaches to Form PTAX-300-H and estimates the property tax on hospital property from land value, buildings value, the state equalization rate and the tax rate.
Is Schedule E part of Sangamon County property tax exemption filings?
Yes. The Sangamon County Supervisor of Assessments says hospitals use Form PTAX-300H with the supplemental Schedule A and Schedule E. It is one of the Sangamon County property tax exemption materials, separate from the homestead exemption applications.
Who has to complete Schedule E?
Hospitals applying for a property tax exemption with Form PTAX-300H. Other organizations use different forms: PTAX-300 for those that are not hospitals, religious organizations or federal or state agencies, PTAX-300R for religious organizations and PTAX-300FS for federal and state agencies.
Where do I write the line 18 amount from Schedule E?
Write it on Form PTAX-300-H, Line 20. Line 18 is Line 17 multiplied by the applicable tax rate, which you also write in the space on the schedule, and the form's own instruction says to carry that amount to PTAX-300-H.
What useful life do I use on line 9 of Schedule E?
Hospitals are assumed to have a 40-year life. Hospital buildings older than 35 years are assumed to have 5 years of remaining life, and those newer than 8 years 32 years. Other building types use the life in the American Hospital Association publication "Estimated Useful Lives of Depreciable Hospital Assets".
How do I figure the assessed land value on line 4?
Average the assessed values per square foot of three reasonably comparable parcels, not counting farm land and leaving out the value of improvements on them. Then multiply the average by the square feet of land for which the exemption is sought.
Where do I file Schedule E in Sangamon County?
File it with Form PTAX-300-H, in duplicate with the Board of Review. Forms are available at the Supervisor of Assessments office, 1st Floor of the Sangamon County Complex, open 8:30 am to 5:00 pm Monday through Friday except legal holidays.
Can I fill out Schedule E online on FillingPDF?
You can fill out the Schedule E PDF online on FillingPDF and download or print it. FillingPDF is an independent service, not connected to Sangamon County, and does not file the form; you submit it with Form PTAX-300-H through the county's channels.
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